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1975.12.16_TC_Minutes_Special TOWN OF HIGHLAND BEACH, FLORIDA r1 LJ Minutes of Meeting of Town Commission Special Meeting December 16, 1975 9:30 A.M. Meeting called to order by Mayor Morton E. Gilday at 9:30 A.M. The Mayor announced that he called this meeting for a number of purposes. Present were: Mayor Morton E. Gilday Vice Mayor Leslie W. Joy Commissioner Ruth E. Mumford Commissioner William S. Hults Commissioner Robert D. Clark CJ Also present: Anton Drasal, Finance Director Elaine W. Roberts, Town .Manager Kathryn M. Borgemenke, Town Clerk Mayor Gilday announced that he would take item 4 on the agenda first this morning. The Mayor advised the Commission that at the time of appointing Senator Hults to the Commission on December 8, 1975; following the resignation of Harry Bauer, there was a Resolution prepared but through inadvertance it was not offered. He asked the Town Clerk to read the Resolution at this time and he suggested that it be en- acted "nunc pro tunc",(now for then). Resolution No. 294 was read in its entirety by the Clerk. The Mayor called for a Motion adopting this Resolution as of December 8, 1975. MOTION by Commissioner Mumford/Commissioner Joy: "I will so move." ROLL CALL on the Motion Carried 4 - 0. Commissioner Hults abstaining. • Minutes Highland Beach • Town Commission Special Meeting December 16, 1975 Resolution No. 293 Page 2 of 7 Mayor Gilday explained that there was a second resolution honoring Commissioner Bauer and this also should have been offered December 8, 1975. Resolution No. 293 was read. in its entirety by the Town Clerk. The Mayor called for a motion for adoption of this Resolution effective December 8, 1975, (nunc pro tunc). MOTION by Commissioner Clark/Vice Mayor Joy: "So move." ROLL CALL on the Motion Carried Unanimously. The Mayor requested that Item No. 1 - Changes of signature cards, bank accounts be moved to the last item on the agenda. • Police Committee and Police Commissioner Mayor Gilday called upon Commissioner Hults to report and reply to a letter submitted to the Committee by James Schubert. Mrs. Roberts read the letter and the responses to the letter for the record. Mayor Gilday called for a motion to have this report re- ceived at this time and filed in the Town's records. MOTION by Commissioner Mumford/Commissioner Clark: "I so move." ROLL CALL on the Motion Carried Unanimously. Mayor Gilday thanked Commissioner Hults and the members of the Police Committee for the work that they have put forth on this matter. Mayor Gilday then requested Commissioner Hults to reply to Mr. Schubert's letter and enclose a copy of the Police Committee's findings. RESOLUTION - INSURANCE COVERAGE • Mr. Drasal stated that in order to get insurance coverage sufficient for the Town's needs, a Resolution must be passed. Minutes Highland Beach • Town Commission Special Meeting December 16, 1975 Page 3 of 7 Resolution No. 295 was recited in full by the Finance Director and the Mayor for the record. Mayor Gilday called for a motion to adopt this Resolution in the language offered by Mr. Drasal with the addition made by the Mayor. MOTION by Commissioner Mumford/Commissioner Hults: "I so move." Mayor Gilday asked Mrs. Mumford (the maker of the motion) if she would be agreeable to add the words "or greater amount". Commissioner Hu1ts was also in agreement. ROLL CALL on the Motion Carried Unanimously. The Mayor suggested another motion instructing the Finance Director to arrange to procure the policy called for under this Resolution and also make arrangements for an adequate • umbrella policy so as to afford the Town adequate coverage. MOTION by Commissioner Clark/Commissioner Hults: "So move." ROLL CALL on the Motion Carried Unanimously. Mayor Gilday announced that Mrs. Roberts, Commissioner Joy and he met with George Russell of Russell and Axon during the past week. He elaborated on the meeting for the bene- fit of all. The Mayor read a letter from Russell and Axon dated December 15, 1975. The Mayor interposed after the reading of paragraph #1 the following: On-going projects at this time are Water connection over on Appleby Street, Bike path, final com- pletion of the sewer project to the point of the Town's acceptance. Mrs. Roberts questioned the sewer project. The Mayor went on with the reading of the letter. MOTION by Commissioner Clark/Vice Mayor Joy: "Twould move that the Town accept Mr. Russell's proposed method of terminating our re- lationship." • Discussion on this motion followed. Minutes Highland Beach • Town Commission Special Meeting December 16, 1975 ROLL CALL on the Motion Carried Unanimously. Page 4 of 7 Mrs. Roberts stated that she had received a letter from Russell and Axon requesting the Town to confirm an addi- tional cost for paving on Appleby Street and she asked the Commission to consider this item at this time. The total cost will be $2,012.50. MOTION by Vice Mayor Joy/Commissioner Mumford: "I'll move that we approve this extra expense to get this job done." Discussion on this motion followed and as a result Vice Mayor Joy withdrew his Motion and the seconding. Com- missioner Mumford agreed. MOTION WITHDRAWN. Mayor Gilday suggested the following motion: That in accordance with the letter dated December 15, 1975, re- ceived by Mrs. Roberts from John Klinck of Russell and • Axon calling for the confirmation of a verbal agreement between Tony Reo, Lauderdale Contracting Corporation and Webb General Contracting for additional pavement replace- ment and overlay on Appleby Street at a cost of $2,012.50. That the Town of Highland Beach consents to this subcontract and upon completion thereof will by joint check drawn to the order of Webb General Contracting and Lauderdale Contracting Corporation pay said amount of money. It is understood by the Town Commission that this job is part of the re- sponsibility of Lauderdale Contracting and we shall antici- pate that the same will be charged against the amount of their contract. The Mayor then called for adoption of this wording in the form of a motion. MOTION by Vice Mayor Joy/Commissioner Mumford: "I offer the Motion." ROLL CALL on the Motion Carried Unanimously. The Mayor read a letter of resignation from Commissioner Hults as Police Commissioner and Chairman of the Police Committee. • Minutes Highland Beach • Town Commission Special Meeting December 16, 1975 Page 5 of 7 The Mayor called for a Motion to accept this resignation. MOTION by Commissioner Mumford/Commissioner Clark: "I so move." ROLL CALL on the Motion Carried 4-0. Commissioner Hults abstained. RESOLUTION NO. 296 Resolution No. 296 Filling the Vacancy created by the resignation of William S. Hults was read in full by Mayor Gilday. Louis Y. Horton was named to Police Commissioner and Chairman of the Police Committee. MOTION by Commissioner Hults/Vice Mayor Joy: "I move that we adopt this Resolution." • The Mayor called for any further nominations. There were none. ROLL CALL on the Motion Carried Unanimously. BILLS FOR APPROVAL AND BANK SIGNATURE CARDS Mr. Drasal presented the bills for approval. Mayor Gilday called for a motion to approve these bills for payment. MOTION by Commissioner Mumford/Commissioner Clark: "I so move." ROLL CALL on the Motion Carried Unanimously. Commissioner Mumford called the attention of the Commission relative to the condition of the lawn. She then questioned the status of the bids for timers for the sprinkler system. The Mayor called for the bids for timers on the sprinkler system. • • Minutes Highland Beach Town Commission Special Meeting December 16, 1975 Page 6 of 7 The Town Clerk read the tabulation of bids for the benefit of the Commissioners. After a brief discussion it was decided that the Town's plumbing and electrical inspectors also look these bids over and a report be submitted to the Commission. At this time the Commission signed the signature cards for the bank accounts. These are in Bank Resolution form not Town Resolution form. BIDS FOR POLICE CARS A tabulation and recommendation from the Police Chief was submitted and read to the Commission by the Town Manager. (See tabulation attached.) Discussion followed relative to this item. • Ma or Gilda called for a motion to y y purchase the 1975 Coronet Dodge from Hauser Dodge in the amount of $4,282.75 as recommended by the Police Chief. MOTION by Commissioner Clark/Mumford: "I'll move that we accept the Chief's recommendation to buy the '75 car from Hauser of Delray Beach.." ROLL CALL on the Motion Carried Unanimously. Mrs. Roberts requested that she divide the Staff and i of them have the day after Christmas off and the other i the day after New Years off. The Town Hall will be open with a skeleton crew. It was the consensus of the Commission to agree with Mrs. Roberts recommendation. Mrs. Roberts asked the Mayor what would be the wishes of the Commission regarding a Christmas Party. A great deal of discussion followed concerning this matter. There were • • Minutes Highland Beach Town Commission Special Meeting December 16, 1975 Page 7 of 7 many alternatives discussed but no definite decision was reached other than the Town will not pay for any party. Being no further business to come before the Commission the meeting ADJOURNED at 11:30 A.M. APPROVED : , ~~ l Mortorn E. Gilday, Ma~ Les a.e J~i, V f • ATTEST: ~ ~ 1t ~- ~ t~ .,z.e- :_._.- Town ~ erk Dated ~ ~~' 1975 Commissioner William S. Hults ire? .u~ Commissioner Ruth E ~~ M~d ,~ ~~t j f~, i, L 2~ f, ~--~'~' Commissioner Robert D. Clark Recorded on 75.28 Sides 1-A, 1-B, 2-A, 2-B •