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1976.01.06_TC_Minutes_Regularr • January 6, 1976 7:30 P.M. Regular Meeting Meeting called to order by Vice Mayor Leslie W. Joy at 7:30 P.M. Present were: Absent: Mayor Morton E. Gilday .~ Also present: TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Leslie W. Joy, Vice Mayor Commissioner Ruth E. Mumford Commissioner William S. Hults Commissioner Robert D. Clark Town Attorney, Thomas E. Sliney Town Manager, Elaine W. Roberts Finance Director, Anton Drasal Police Chief, Kenneth Jones Building Official, John P. O'Grady Town Clerk, Kathryn M. Borgemenke PLEDGE OF ALLEGIANCE Vice Mayor Joy announced at this time he had a presentation to make to former Commissioner Harry Bauer. He presented Commissioner Bauer with a framed Resolution commending Commissioner Bauer for his term of office. Commissioner Bauer in turn thanked the Town Commission. Vice Mayor Joy noted that Mayor Gilday was a bit under the weather this evening and as a result he will chair the meeting. PUBLIC REQUEST: None Approval of Minutes, as written For; Meetings of December (Synopsis by Town Clerk) 2, 1975 - Regular Meeting 8, - Special Meeting 16, - Special Meeting 23, - Special Meeting 30, - Workshop Meeting r~ ~J Minutes Highland Beach Town Commission • Regular Meeting January 6, 1976 Pzge 2 of 9 Vicd Mayor Joy called for any additions, corrections, additions or deletions. There were none. Minutes of the Month of December 1975 as read by the Town Clerk were approved as written. BOCA RATON HUMANE SOCIETY The Town Attorney introduced Mr. Rolland Ritter, President of the Boca Raton Humane Society, Inc. Mr. Ritter gave a most informative presentation relative to the Humane Society. It was suggested that the necessary information pertaining to this matter be published in the next monthly bulletin of the Town. BULKHEADS, DOCKS, DOLPHIN PILE (LOTS 93 & 94 AMBASSADORS) The Town Manager read a letter from A. D. Noble, Representative of Arthur V. Strock and Associates, Inc., dated December 18, • 1975, Re: Dredge, Bulkhead, Dock and Dolphin Piles Construction Project for Mr. August Urbanek in the Intra- coastal Waterway Adjacent to Town Lots 93 & 94 (Site 4BB). Discussion relative to this matter followed and Mr. Urbanek answered all questions put to him by the Commission and the Town Manager. Mr. Noble explained that this request is for only tentative approval contingent upon the State and Federal authorities. MOTION by Commissioner Clark/Commissioner Hults: "I'll move that we agree to a tentative approval with the idea being that the pur- pose of this tentative approval would be to allow them to go on with their Federal and State applications". ROLL CALL on the Motion Carried 4 - 0. REPORTS OF VARIOUS AGENCIES OF THE TOWN: (A) Board of Adjustment - No Report. (b) Community Appearance Board ~+ No Report. (c) Housing Board of Adjustment and Appeals - No Report. (d) Planning Commission - No Report. (e) Police Committee - Louis Y. Horton, Chairman Minutes Highland Beach Town Commission • Regular Meeting January 6, 1976 Page 3 of 9 Mr. Horton noted that the Police Committee was very pleased with the action of Patrolman Giordano and that the Committee hoped that the Commission will take a favorable action on the Resolution that will be introduced later. Chairman Horton reported on the Police activity in the Town for the month of December 1975. Vice Mayor Joy suggested that the Resolution commending Patrolman Giordano be taken up at this time. RESOLUTION NO. 303 A Resolution commending Patrolman Ernest Giordano was read in its entirety by the Town Clerk. MOTION by Commissioner Hults and Commissioner Mumford: "Move that this Resolution be adopted". • ROLL CALL on the Motion Carried 4 - 0. This Resolution will be presented after the necessary signatures are obtained. POLICE DEPARTMENT - RULES AND REGULATIONS Mrs. Roberts read the additional rules and regulations for the Police Department. MOTION by Commissioner Clark/Commissioner Mumford: "Move that the rules be approved as read". ROLL CALL on the Motion Carried 4 - 0. Mrs. Roberts introduced a memorandum from Chief Jones recommending Patrolman John Ryan for a 5% merit increase. There was a question relative to the approval of the Town Commission being necessary and discussion followed relative to this matter. Vice Mayor Joy called for a Motion to grant the 5/ merit increase to Patrolman Ryan effective January 15, 1976. Minutes Highland Beach Town Commission Regular Meeting January 6, 1976 MOTION by Commissioner Hults/Commissioner Clark: Page 4 of 9 "I so move". Commissioner Clark requested that this kind of matter be placed on the agenda for the next workshop. He felt that the Commission should not be called on to take these administrative actions. ROLL CALL on the Motion Carried 4 - 0. REPORTS AND/OR RECOMMENDATIONS OF TOWN MANAGER, ELAINE W. ROBERTS Automobile Insurance was placed with Rob Roy in the amount of $1,641.00. Mr. Drasal reported on this matter. Vice Mayor Joy called for a motion to approve the expenditure of $1,641.00 to Rob Roy Insurance for coverage on the Town`s automobiles. • MOTION by Commissioner Hults/Commissioner Mumford: "I'll so move". ROLL CALL on the Motion Carried 4 - 0. Post Office is extremely busy due to the postal rate increase. A letter was received from HUD relative to revised flood insurance maps for the Town. These maps are on file in Town Ha 11. The Town has received information on Federal Funding for the Water Plant expansion and this application will be prepared and submitted to the appropriate agency. A letter has been received from the Insurance Services Office re: Fire Protection for Highland Beach. Mrs. Roberts read this letter for the benefit of the Commission. A brief discussion followed and it was decided that this should be pursued further. Mrs. Roberts noted that she was trying to get a lease on a piece of land that is owned by T.I.I.F. which is adjacent to the F.I.N.D. property already leased by the Town. She read a letter dated December 5, 1975 from the Trustees of the Internal Improvement Fund for the benefit of all present. This is being considered. I Minutes Highland Beach • Town Commission Regular Meeting January 6, 1976 Page 5 of 9 The five year payment (lease) is up in February 1976 on the F.I.N.D. parcel. Five copies of the annual report of the Policy Committee, West Palm Beach Urban Area Transportation Study have been distributed to the Town Commission. Mrs. Roberts requested one for her file. The next Palm Beach County Municipal League Meeting will be held in West Palm Beach on Friday, January 9, 1976. Mrs. Roberts gave the Building Department report for the month of December 1975. Mrs. Roberts reported on the on-site inspection of the Ambassadors site north of the Holiday Inn. She then read a letter of confirmation from the representatives of the Corps of Army Engineers. • Under the Finance Department report by the Town Manager, Commissioner Clark questioned the recap of budget expense, namely expenditures not budgeted for: education. Mr. Drasal will report this to the Town Manager. Mrs. Roberts noted that at the Workshop meeting the consensus of the Town Commission was that the group insurance be ,placed with Prudential Insurance. Mr. Drasal reported on this item. MOTION by Commissioner Hults/Commissioner Clark: "I move that we approve Prudential coverage for the employees". ROLL CALL on the Motion Carried 4 - 0. Mr. Drasal spoke to the Town Commission relative to liability insurance for the Town. It was noted that on the IRS forms the Town of Highland Beach should be specifically noted on the 1040 and 1040A forms to enable the Town maximum Revenue Sharing. It was the • consensus of the Commission that this should appear in the monthly bulletin. Mr. Losee stated that the Civic League will include this in their communications. Minutes Highland Beach Town Commission • Regular Meeting January 6, 1976 Page 6 of g It was the consensus of the Commission that the meeting with the auditor should be held on Wednesday, January 14, at 1:30 P.M. Mrs. Roberts reported on the Health Department, Public Utilities and Works: Sewer System and Water System. She referred to letters from Russell and Axon dated December 20, 22, 29, 1975 and January 5, 1976. It was the consensus of the Commission that the subject of a backup cross of the water line under the Intracoastal be added to the Workshop. Mrs. Roberts reported that she had been in touch with the Assistant City Engineer of Boca Raton relative to the water connection at the south end of the Town. Mrs. Roberts informed the Commission that two bids had been received for repairs to Lift Station #4, which has fresh water infiltration. Penetryn Coporation bid $475.00 and Johnson Engineering stated that the job would take • approximately two hours at $60.00 per hour and $5.00 a gallon for the jell. Discussion relative to this matter followed. Commissioner Clark recommended the fixed price amount and gave his reasons for this choice. MOTION by Commissioner Clark/Commissioner Hults: "I move that we accept the company that gives us the fixed price". ROLL CALL on the Motion Carried 4 - 0. Lyons Construction submitted a bid for a drain at the Maas residence in Bel Lido in the amount of $1,500.00 and also work on the railing on the bridge for $100. This is to be expended from the Road and Bridge Fund. MOTION by Vice Mayor Joy/Commissioner Mumford: "I'll make that motion that this be approved." ROLL CALL on the Motion Carried 4 - 0. Mrs. Roberts mentioned that bid requests have been mailed out for sewer system and sewer interim treatment plant • operator and maintenance man. Minutes Highland Beach Town Commission • Regular Meeting January 6, 1976 Page 7 of 9 D.O.T. has replied to a request from the Town to paint yellow lines on the highway in the 4400 & 4500 black. Mrs. Roberts read this reply. Former Commissioner Bauer brought to the attention of the Commissioners that on the S. E. end of the... bridge at Bel Lido there was serious erosion. Mrs. Roberts stated that there were plans to correct this. Vice Mayor Joy recognized John O'Grady who requested to speak as a taxpayer and citizen of Highland Beach. Mr. O'Grady questioned the 5/ merit increase granted this evening to the member of the Police Department. He questioned this due to the fact that the Town was participating in an austerity program. A great deal of discussion followed relative to this matter. Vice Mayor Joy recognized Mr. Losee who questioned the • Town Manager as to why Officer Ryan's 5% merit increase was not on the agenda mf the past Workshop. She stated that this memo was received on her holiday off: 1-2-76. Mr. Losee stated that, as President of the Civic League, had they been informed of the action, he felt the League would be in opposition of this. Commissioner Bauer urged the Commission to consider the recommendation of the Town Manager on salary increases. Commissioner Bauer stated that he felt this whole situation should be looked into and cleared. Mrs. Roberts suggested that the Commission rescind the previous action relative to Patrolman Ryan's merit increase, pending further discussion. It was the consensus of the Commission that a Workshop meeting be held pertaining to these matters. MOTION by Commissioner Mumford/Commissioner Hults: "I Fill ~o move that we rescind this motion". (The motion that granted a 5/ increase for Officer Ryan) At this point Mr. Horton requested the Commission to .reconsider this action and perhaps postpone the action until the matter is researched further. I Minutes Highland Beach • Town Commission Regular Meeting January 6, 1976 Page 8 of 9 Chief Jones noted that in March 1973 the Town Commission approved a policy for 5% merit increases for police officers, subject to approval of the Police Chief and the Town Commission. MOTION to rescind action was withdrawn by the maker Commissioner Mumford and seconder Commissioner Hults. Mrs. Roberts suggested a Special Meeting and/or Workshop next week to consider this matter. It was decided to have a definite decision before January 15, 1976. REPORTS OF THE MEMBERS OF THE TOWN COMMISSION Mayor Gilday - Absent Commissioner Clark - No Report Commissioner Mumford spoke about the various complaints she has received relative to the sprinkling along the bike hike path. Mr. O'Grady suggested someone from the Town could request the cooperation of the people in this matter. Commissioner Hults - No Report Vice Mayor Joy - No Report RESOLUTION NO. 302 Amending Resolution No. 259 regarding expenditures was read in its entirety by the Town Clerk. Vice Mayor Joy requested an explanation of this Resolution and Mrs. Roberts did so. It was suggested that this item be scheduled for the Regular Workshop. There was no motion or vote on this item. ORDINANCE NO. 290 - SECOND READING - PUBLIC HEARING Amending Chapter 19 titled "Plumbing" was read in its entirety by the Town Clerk. MOTION by Commissioner Clark/Commissioner Mumford: "Move the • passage of the Ordinance as read. ROLL CALL on the Motion Carried 4 - 0. Minutes Highland Beach Town Commission • Regular Meeting January 6, 1976 UNFINISHED BUSINESS None BILLS FOR APPROVAL Page 9 of 9 The bills for approval were presented by the Finance Director. Vice Mayor Joy called for a motion to approve payment of these bills. MOTION by Commissioner Mumford/Commissioner Hults: "I so move". ROLL CALL on the Motion Carried Unanimously. Mr. Drasal presented new signature cards for the Commissioners to s ign . • Being no further business to come before the Town Commission the meeting ADJOURNED a t 10:0 5 P .1~'i . ~;PPROVED: (Absent) Morto E. ilday, Mayor r' ~ /~~ Leslie W. Joy, Vic ayo ATTEST: '; 1 ~ ~--~. Town C erk Dated: January 14, 1976 Recorded on 76-1 Sides 1 & 2 ~~ ~ ~ / Ruth E~ Mumfcp" ommissioner ~`',f William S. Hults, Commissioner Robert D. Clark, Commissioner •