1976.01.14_TC_Minutes_Workshop
TOWN OF HIGHLAND BEACH, FLORIDA
• Minutes of Meeting of Town Commission
Workshop Meeting
January 14, 1976 1:30 P.M.
Meeting called to order by Mayor Morton E. Gilday at 1:30 P.M.
Present were:
Mayor Morton E. Gilday
Vice Mayor Leslie W. Joy
Commissioner Ruth E. Mumford
Commissioner William S. Hults
Commissioner Robert D. Clark
Also present:
All members of the Finance Department
Richard Eubanks and Jack Surman representing
Guthrie, Jacobs and Eubanks, P.A.
Elaine W. Roberts, Town Manager
• Kathryn M. Borgemenke, Town Clerk
Mrs. Roberts brought to the attention of the Commission
that there will be a meeting of the Area Planning Board
of Palm Beach County on January 21, 1976 relative to an
application submitted by Mr. Paul W. Hoffmann to fill
approximately nine acres of mangroves on his property,
dredge 3,000 cubic yards of sand for a boat basin,
construct 765 feet of concrete seawall around the basin
and 767 feet of rip-rap on the remaining sections of the
property on the eastern shore of the Intracoastal Waterway,
in the south end of the Town of Highland Beach. She
noted that the FIND parcel of land, not leased by the
Town, is contained within the boundaries of the Hoffmann
R.P.U.D. She asked that as many of the Commissioners as
possible attend this meeting.
Mayor Gilday announced that the specific reason for this
meeting was to listen to the auditors' presentation of
the annual report in draft form.
Mayor Gilday recognized Mr. Richard Eubanks who distributed
a draft of the audit report to all present. Mr. Eubanks
• stated that he felt it unnecessary to go through each page
line by line in detail.
Workshop
• January 14, 1976
Page 2 of 3
Mr. Eubanks explained that last fiscal year the accounting
system was in a transitional period converting to state
policy and procedures.
There were various questions. presented the auditors from
each of the Commissioners,
Mr. Eubanks requested a footnote to be placed in the
audit report from the Town Attorney relative to the
Interim Service Fee. Discussion on this matter followed.
Depreciation on the fixed assets of the water fund has
not been depreciated in the past and the auditors
recommended that this be initiated. Mr. Drasal stated
that he has started on this project. Discussion
pertaining to the depreciation followed.
Mrs. Roberts explained the Special Assessment Fund for
the benefit of the Commissioners.
• Discussion followed relative to the Water Plant Expansion
Fund, Water System Improvement Fund and the investment
of the 1972 Water Bond Issue.
Mayor Gilday asked Mr. Eubanks if a great deal of time
could not be saved on the annual audit if the auditors
checked with the Town every couple of months. Mr. Eubanks
agreed with the Mayor.
The auditors suggested that every asset purchased by the
Town, if it is no longer in use, should be written off
the books by the end of the fiscal year.
At this time the auditors went over last .year's recommendations
and how they had been taken care of and improved.
Mr. Eubanks suggested at this time that the auditors go
over the books of the Town on a quarterly basis during
the fiscal period 1975-1976.
Mrs. Roberts asked if the Town had alone over the Budget
for fiscal year 1974-1975. Mr. Surman replied that the
• Town was about $2,000.00 under the budgeted amount.
Workshop
• January 14, 1976
Page 3 of 3
Mayor Gilday thanked both Mr. Eubanks and Mr. Surman for
their time and the drafted report.
The Workshop Meeting ADJOURNED at 4:10 P.M,,%'
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APPROVED; ~ `-;%
Mor~.o~i E. Gild~Y, Mayor
Leslie W. Joy, Vie jkl~'yor
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Ruth mfo Co issioner
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William S. Hults, Commissioner
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Robert D. Clark, Commissioner
ATTEST s~- CL.C" h.c- ~ '~~.. ~ 1- >~ru~-•c__/`~
Town erk
Dated: January 22, 1976
Recorded on 76.3 A & B
Sides 1 & 2
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