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1976.01.27_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission Workshop Meeting January 27, 1976 9:30 A.M. Meeting called to order by Mayor Morton E. Gilday at 9;30 A.M. Present were: Also present: • OLD BUSINESS Mayor Morton E. Gilday Vice Mayor Leslie W. Joy Commissioner Ruth E. Mumford Commissioner William S. Hults Commissioner Robert D. Clark Anton Drasal, Finance Director Elaine W. Roberts, Town Manager Thomas E. Sliney, Town Attorney Kenneth Jones, Chief of Police Kathryn M. Borgemenke, Town Clerk 76.5 U.S.G.S. - Salt Water Intrusion Well Mayor Gilday recognized Mr. James R. Rollo and Mr. Bill Scott of the U.S.G.S. Mr. Rollo gave an informative presentation to the Commission on the probability of salt water intrusion. It was brought to the attention of the Commission that $3,000.00 would be available to the Town from January 1, 1976 to December 31, 1976, if the Town was desirous in participating in this Cooperative Agreement and agreed to provide matching funds. The Town Commission decided to study this Agreement further. Workshop • January 27, 1976 Page 2 of 6 NEW BUSINESS 76.12 RESOLUTION NO. 302 - Distribution of Monies The Town Manager noted that the only change would be in Section 2. (b) which would exclude some of the on-going expenses as delineated in the Resolution. Mayor Gilday questioned the fact that "any department head" would fall under this request along with the Town Manager. The Mayor suggested the wording "any department head with the approval of the Town Manager" should be included after the words "may be made without further approval by the Commission and (Mayor's Wording). Mr. Sliney suggested that some clarifying wording be added to the effect "previously • approved by the Commission in the General Operating Budget for the current fiscal year." This item is to be placed on the Agenda for February 3, 1976, Regular Meeting. 76.13 RUSSELL & AXON - Letters dated 1/5 & 1/14/76 Mrs. Roberts read the letter dated January 5, 1976. Discussion followed relative to the abandoning the existing transmission main. Mrs. Roberts read a proposal from Webb General Contracting and then noted she had received an additional proposal from Lyons Construction Company. Additional discussion followed pertaining to the Cross connection between the new water main, the elevated water tank and ground storage tank. Mrs. Roberts spoke to the su3nject of the tie in with the Boca water line at the south end of the Torn. Discussion followed regarding the repaving of Appleby Street and the work on the bicycle path. The Town Manager was instructed to obtain information, from other cities and perhaps the county, relative to keeping heavy equipment off the bicycle path. Workshop January 27, 1976 • Page 3 of 6 It was the consensus of the Commission that this work must be done, (work referred to in letter dated 1/5/76 from Russell & Axon). 76.14 POLICE DEPARTMENT - Increments, Pay Plan Merit System Mayor Gilday asked if only the Police Department system was scheduled for discussion at this time. Mrs. Roberts noted that the Pay Plan that she drew up was to cover all employees in the Town Hall and the Police Department. Mayor Gilday announced, at this time, that Betty Funck has resigned effective the last of March. Mayor Gilday suggested that Mrs. Roberts become involved in a study of this pay plan with Commissioners Clark and Hults. 76.13 RUSSELL & AXON (second letter) Dated 1/14/76 Mrs. Roberts asked for the consensus of the • Commission relative to this change order to expedite its transmittal back to the engineers. The Mayor asked for confirmation from the Town Attorney and this item will appear on the Agenda February 3, 1976, Regular Meeting. 76.15 WATER AGREEMENT - Boca Raton - Mutual Aid This .agreement was discussed at length and it was the consensus of the Commission and the Town Attorney that in Section 3 in the second and fourth lines the word "so" be changed to "or". Mrs. Roberts asked Mr. Sliney to check this change out with the Attorney for Boca Raton. 76.16 LEASE - Reserve Well Field Mayor Gilday noted that he had had a request for some time, by the Boca Raton Community Theatre, for a lease of a portion of this same field. Mayor Gilday stated that before the Town entered into this lease they should find out the feelings • of Boca Raton relative to this Community Theatre. Mayor Gilday showed plans to the Commission where the theatre would be placed on the land. Discussion. Workshop January 27, 1976 U Page 4 of 6 followed relative to the lease, dimensions of the building, etc. Mrs. Roberts stated that she would check into any situation the Commission questioned and report back. Mayor Gilday recognized Mr. Tom Losee who questioned if this would impair the future water needs of the Town. Discussion pertaining to this subject followed. Mrs. Roberts took this time to call to the attention of the Commission the request of the City of Boca Raton for a right-of-way deed in the area of 70th Street, N. W. and Santa Fe Trail. This request involves a portion approximately 30' x 200' of the well field. There were questions relative to the lease that were discussed. • 76.17 PLANNING COMMISSION - Letter of Recommendation Mayor Gilday announced that the Planning Commission had submitted a letter of recommendation requesting that the Town Commission amend the Zoning Code, Chapter 30, Section 5.3 (b~. Mrs. Roberts explained the intent of the recommendation to the Town Commission. Mayor Gilday suggested that the Ordinance be prepared for first reading February 3, 1976, Regular Meeting. The Town Attorney will draw up the necessary amending ordinance. Mrs. Roberts announced that the Comprehensive Land Use Plan had been submitted to the State Division of Planning. They requested a designation of a local planning agency and Mayor Gilday verified this fact in a letter. An Ordinance will follow establishing a local planning agency. The Town Attorney stated he would draft the necessary ordinance for the meeting, February 3, 1976, Regular Meeting. • Mrs. Roberts stated that she had more items to bring before the Commission during this Workshop Meeting. r ~ 1.J Workshop January 27, 1976 Page 5 of 6 Mayor Gilday asked to be excused at this time. Mrs. Roberts informed the Commission that Herold Pearson, the plumbing inspector for the Town, had passed away and she requested wishes of the Commission. It was the consensus of the Commission a donation in the amount of $25.00 should be submitted to the Cancer Fund. Mrs. Roberts told the Commission about her talk with the Director of Customer Service, Postal Department relative to the Town's Post Office. She then suggested that the hiring of two part time people might resolve the situation. It was decided to put a notice in the Bulletin that help would be needed on a part time basis in the Post Office. Mrs. Roberts presented a communication from the South County Central Dispatch System, including a recommendation that nothing be done at this time. There have been three estimates received for maintenance of the sewer system at this time. Mrs. Roberts noted the basic charges proposed by each company. Discussion followed relative to Mr. Arney and his contract. Mrs. Roberts informed the Commission that the Audit Report had been submitted to the Town with a bill for $13,250.00. Discussion followed relative to this matter. It was suggested that bids be obtained from other auditors. Mrs. Roberts gave a very brief report on: status of general insurance for the Town, VanLennep's appeal to the Supreme Court being turned down, and the arrival of additional terramycin for palm tree injections. • Workshop January 27, 1976 Meeting ADJOURNED at 12;15 P.M. APPROVED: Page 6 of 6 Ruth E~ N;umfo~sl; Cq~(missioner • ~.•Li Wil a~m~S. Hults, Commissi ner Robert D. Clark, Commissioner ATTEST:- Ctx~R~t ~~~ ~ Town C rk Dated: January 29, 1976 Recorded on 76.4 - Tapes lA, 2A & 1B • ~,/ - Leslie W. Joy, 'ce ayor v