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1976.02.24_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission Workshop Meeting • February 24, 1976 9:30 A.M. Meeting called to order by Mayor Morton E. Gilday at 9:30 A.M. Present were: Also present: NEW BUSINESS Mayor Morton E. Gilday Vice Mayor Leslie W. Joy Commissioner Ruth E. Mumford Commissioner William S. Hults Commissioner Robert D. Clark Anton Drasal, Finance Director Elaine W. Roberts, Town Manager Thomas E. Sliney, Town Attorney Kathryn M. Borgemenke, Town Clerk 76.22 REGIONAL WASTEWATER TREATMENT AND DISPOSAL Mayor Gilday recognized Mr. Anthony J. Canon, Chief Executive Officer who explained for the benefit of the Commission the federal grant "201 Facilities Planning". It was noted that the cities of Delray and Boynton Beach will be designated as the "Lead Agency". Mr. Canon requested that the Town adopt a Resolution in favor of participation in this project. Commissioner Clark spoke in favor of this project. It was the consensus of the Commission that a Resolution be presented at the Regular Meeting to be held on March 2, 1976. 76.23 PRESENTATION - DAVID TYSON - PRUDENTIAL Mayor Gilday recognized Mr. David Tyson who spoke relative to the new group coverage for the employees and elected officials of the Town of Highland Beach. • Workshop • February 24, 1976 Page 2 of 6 76.24 INTERVIEWS - AUDIT FIRMS - SCHEDULING Mayor Gilday stated that Mrs. Roberts and Mr. Drasal have held a number of interviews with audit firms and he called on Mrs. Roberts to elaborate. She did so. A great deal of discussion followed pertaining to: the termination of present auditors, after a letter is transmitted by the Town Manager explaining that the Commission wishes them not to do any intermediate work, a reduction of the present billing, the following of the recommendations of the auditors from the previous years, etc. The Town Attorney spoke to the subject of requiring more and further explanation from the auditors relative to the bill that they had submitted.: He suggested that the auditors be present at a Workshop Meeting - to be scheduled. 76.25 DISCUSSION - 98 YEAR LAND USE RESTRICTION AGREEMENT • Mrs. Roberts stated that it has come to her attention that Lots 116 and 117 are up for sale and this is the reason she has placed this item on the agenda. Discussion followed relative to the wording of the agreement, if it had been recorded by the Clerk of the Circuit Court, the advantages to the Town by this agreement, the recreation building being used as a sales model, etc. Mr. Sliney stated that under paragraph 4 of the agreement if Lots 116 and 117 are sold the recreation building can not be used as a sales model. A lengthy discussion followed relative to this item and Mrs. Roberts noted that she and the Mayor were to meet with Mr. Urbanek on Wednesday, February 25, 1976. Commissioner Clark asked that for inclusion in the record: "That most emphatically Commissioner Clark's recommendation would be to send this thing (agreement) • back to him (Mr. Urbanek) and tell him that the Town very strongly objects to the use of that building as a commercial office of any kind". Workshop February 24, 1976 Page 3 of 6 .7 76.26 APPOINTMENT TO TOWN BOARDS Housing Board of Adjustment and Appeals Mrs. Roberts brought to the attention of the Commission that the Housing Board should have had a member reappointed at the end of her one year term. This term was up last November, that of Gertrude Vendeland, Secretary. It was noted that any appointments now would be three year terms. Mayor Gilday suggested that in order to clear the record the reappointment should be made nunc pro tune as of. the time the original term expired. Mayor Gilday stated that this would be placed on the agenda for the Regular Meeting, Tuesday, March 2, 1976, along with any other nominations to this appointment. The Mayor suggested that the Town Clerk keep a diary of appointments to be made. At this time discussion reverted back to the Urbanek property. • Mrs. Roberts announced to the Commission that she had been served papers for a deposition relative to the Crispi property. 76.2? DISCUSSION - MUNICIPAL COURTS Mrs. Roberts noted that this is not a dead issue and it is not too late to act upon this item. It was the consensus of the Commission that a Resolution be drawn up for the Regular Meeting on Tuesday, March 2, 1976. Discussion followed pertaining to this subject. 76.28 ORDINANCE NO. 291 Mrs. Roberts noted that this was an amendment to Chapter 30 of the Code of Ordinances "Zoning". The first reading has been held and the 'second reading and Public Hearing will be held on Tue sa~ay, March 2 , 1976 , • Workshop February 24, 1976 Page 4 of 6 • 76.29 PROPOSED ORDINANCE Amending Chapter 13~ - Housing. Mrs. Roberts explained this amendment for the benefit of the Commission. 76.30 PROPOSED ORDINANCE Amending Chapter 16 - Licenses and License Taxes. Mrs. Roberts noted that these changes were being made to update this chapter. 76.31 PROPOSED ORDINANCE Amending Chapter 24 - Streets, Sidewalks and Bicycle Paths. Mrs. Roberts noted that this Chapter is being amended to provide the Town a little more clout in protecting the bicycle path. THE ABOVE PROPOSED ORDINANCES ARE SCHECULED FOR FIRST READING AT THE REGULAR MEETING, Tuesday, • March 2, 1976. TOWN MANAGER'S REPORTS Mrs. Roberts introduced Mr. Tom Virgin from Turner Nursery, one of the contractors for prevention against lethal yellow. Mr. Virgin was heard by the Commission. The Commission remained by their previous decision to charge .50~ for additional doses to treat suspect trees. Mrs. Roberts announced that yesterday morning she stopped a job on AIA at Regency Highland. Mrs. Roberts noted that representatives of the DOT would meet this afternoon, with several Town residents. Mrs. Roberts noted that she had received a letter from the school board. A report called the Tuesday Report will be available to the Commission. Mrs. Roberts received a letter from Tom Delaney • who had reviewed the situation relative to the building permits issued to Mr. Urbanek. She stated that the Town had not collected the $32,000 in Workshop February 24, 1976 Page 5 of • sewage treatment plant fees. She stated that the Town will try to collect these fees. Discussion followed relative to this item. The Commission has copies of a letter from Tom Lewis reminding all, of new legislation relative to handicapped facilities. This legislation becomes effective July 1, 1976. Mrs. Roberts stated that she is open to all suggestions. Mrs. Roberts stated that she had discussed with the Mayor the revision of the agenda for the Regular Meeting by putting after Public Requests the reports from the Town Commission and then the reports from the Boards and anything through the Town Manager toward the bottom of the list. It will be hied and see how it works. Mrs. Roberts noted a resolution from Tequesta relative to the Urban League. No discussion followed on this item. • Mrs. Roberts noted that she had complaints regarding the exit and entrance signs in front of Town Hall. She asked for the opinion of the Commission. A brief discussion followed. Mrs. Roberts presented a packet of drawings of new signs for Town Hall. She asked for the opinion of the Commission and their wishes. Mrs. Roberts presented the break down of the bid from Doc Lyons. She told him to proceed with the connection on the south end of Town to Boca Rayon. Discussion relative to Russell and Axon's contract followed. The mutual water aid agreement with Boca Raton is still being discussed between the two attorneys. The DOT replied to a request that perhaps within the next two years AIA would be repaved. • The local government additional homestead trust fund for 1975 will provide the Town with $3,880.17 in additional revenues. Workshop February 24, 1976 Page 6 of 6 Southern Bell will seed and mulch in places where they did not place sod. This will be forthcoming when the entire job is completed. Mr. Scheer responded to a request from the Town for a copy of the information that was filed with the Department of Business Regulation. Mrs. Roberts announced that John O'Grady was away at a conference in Orlando and he paid his own way. She stated that she would request the Finance Director to attend a free conference in Miami on Monday and Tuesday of next week. Representative Paul Rogers replied to a request relative to the Post Office. He will inform the Town when he receives a reply from the Postal Service. Discussion followed relative to a Bicentennial Proclamation that will be on the agenda at the Regular Meeting on Tuesday, March 2, 1976, • Discussion followed relative to the flag and its position, the banyan tree and rubble around it, etc. Mrs. Roberts noted that she had submitted her Annual Report. Mrs. Roberts suggested that the Town advertise for an engineer at this time. She and the Town Attorney will work on this item. i /./ :. Meeting ADJOURNED at 12:10 P.M. ' ~~` ,~-__ APPROVED: ~~~ Morto~a E. G}'day, Ma r Leslie W. Joy, i ATTEST:` ^ ~, . ~y' _`- V ~ .~ Town q erk RutY~(E ~ Mumf,6rd,~l/Commissioner Wi~,~liam S. I-~ultss, Commissioner Dated: March 4, 1976 Robert D. Clark, Commissioner. Recorded 76.8 Tapes A & B, Sides 1 & 2