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1976.03.02_TC_Minutes_Regular TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Regular Meeting March 2, 1976 7.30 P.M. Meeting called to order by Mayor Morton E. Gilday at 7:30 P.M. Present were: Morton E. Gilday, Mayor Ruth E. Mumford, Commissioner William S. Hults, Commissioner Robert D. Clark, Commissioner Absent: Leslie W. Joy, Vice Mayor Also present: Town Attorney, Thomas E. Sliney Town Manager, Elaine W. Roberts Finance Director, Anton Drasal Police Chief, Kenneth Jones Building Official, John P. O'Grady • Town Clerk, Kathryn M. Borgemenke PLEDGE OF ALLEGIANCE Approval of Minutes, as written For: Meetings. of February (Synopsis by Town Clerk) 3, 1976 - Regular Meeting 10, 1976 - Workshop 17, 1976 - Special Meeting 24, 1976 - Workshop Mayor Gilday called of a motion to accept the Minutes as read. MOTION by Commissioner Hults/Commissioner Mumford: "I so move". ROLL CALL on the Motion Carried 4 - 0. PUBLIC REQUESTS - None REPORTS OF THE MEMBERS OF THE TOWN COMMISSION Mayor Morton E. Gilday - Mayor Gilday gave a brief review relative to President Ford stopping in Highland Beach on Saturday, February 28, 1976. Minutes Highland Beach Town Commission Regular Meeting • March 2, 1976 Page 2 of 9 Commissioner Ruth E. Mumford - Reported that on February 13, she and Commissioner Clark listened to President Ford give a briefing. She noted that the President elaborated on the Health, Education and Welfare Department. Commissioner Hults - No Report Commissioner Clark - No Report REPORTS OF VARIOUS AGENCIES OF THE TOWN: (a) Board of Adjustment - None (b) Community Appearance Board - None (c) Housing Board of Adjustment and Appeal - None Inclusive in this item the Mayor announced that the term of Gertrude Vendeland ran out in November, 1975. At this time the Mayor asked for a motion that Mrs. Vendeland's reappointment to the Board be made nunc pro tunc as of the date that her term expired. • MOTION by Commissioner Clark/Commissioner Hults: "I so move, Mr. Mayor". Mayor Gilday then called for any other nominations to fill the vacancy. There were none. ROLL CALL on the Motion Carried 4 - 0. (d) Planning Commission - Mayor Gilday recognized Mr. Joseph Boscove who reported that this Commission was working on some new zoning changes and they will be submitted to the Commission shortly. (e) Police Committee - Mr. Horton reported for the month of February, 1976. On a request by Mayor Gilday the Police Chief gave a brief report relative to a recent accident on the bike hike path. DECISION ON U.S.G.S. PROPOSAL FOR SALT WATER INTRUSION WELL Mrs. Roberts reported that the letter received by the Town on December 8, 1975, informing the Town that there was $3,000.00 • in matching funds to be provided by the Federal Government was going to be taken away by two other municipalities unless • Minutes Highland Beach Town Commission Regular Meeting March 2, 1976 Page 3 of 9 Highland Beach uses it immediately. Further discussion followed pertaining to this item. The Commission looked over the cooperative agreement and Mr. Sliney spoke briefly to this subject. Mayor Gilday asked for a motion to the effect that we execute this agreement with the U.S.G.S. MOTION by Commissioner Hults/Commissioner Clark: "I think we are going to have to do it eventually and we might just as well take advantage of getting the money now to help us pay for it. I would move that we sign the agreement". Mrs. Roberts explained for the audience the intent of this agreement. C J ROLL CALL on the Motion Carried 4 - 0. DECISION - INSTBLLATION OF CROSS CONNECTION BETWEEN WATER TOWER AND WATER STORAGE TANK Mrs. Roberts noted that the Commission requested an itemized bid from Doc Lyons and she had complied. She explained the bid for the benefit of the Commission. She noted that the $11,525.00 for the cross connection would have an addition of $1,450.00 for the 8" gate valve and box on the old line which the Town would need to keep. The total bill from Lyons Construction is $12,975.00 vs. the bid from Webb in the amount of $15,965.00. Mayor Gilday requested a motion that we accept this bid of Doc Lyons to do this job and authorize the Town Manager to have this work done. MOTION by Commissioner Mumford/Commissioner Clark: "So move". ROLL CALL on the Motion Carried 4 - 0. SECOND READING AND PUBLIC HEARING OF ORDINANCE NO. 291 Ordinance No. 291 was read in its entirety by tht~ Town Clerk. • MOTION by Commissioner Clark/Commissioner Mumford: "I'll move the adoption of this Ordinance as read". ROLL CALL on the Motion Carried 4 - 0. Minutes Highland .Beach Town Commission • Regular Meeting March 2, 1976 FIRST READING OR PROPOSED ORDINANCES Page 4 of 9 proposed Ordinance Amending Chapter 134 - Housing Proposed Ordinance Amending Chapter 16 - Licenses and License Taxes. Proposed Ordinance Amending Chapter 24 - Streets, Sidewalks and Bicycle Paths. Each of the Ordinances was read by title only by the Town Clerk. Mayor Gilday noted that these Ordinances will be discussed at the Regular Workshop and will then be placed on the agenda for the Regular Meeting to be held on Tuesday, April 6, 1976. Mayor Gilday took this time to read a Proclamation by the Governor. It was proclaimed that the month of March, 1976 be Energy Action Month. RESOLUTION NO. 304 - MUNICIPAL COURTS • Resolution No. 304 was read in its entirety by the Town Clerk, after an explanation to the audience by the Mayor. Mayor Gilday called for a Motion to adopt this Resolution. MOTION by Commissioner Hults/Commissioner Clark: "I so move". Mayor Gilday explained the consequences if the Municipal Court is moved out of Highland Beach. ROLL CALL on the Motion Carried 4 - 0. RESOLUTION NO. 305 - SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD Resolution No. 305 was read in its entirety by the Town Clerk. MOTION by Commissioner Clark/Commissioner Mumford: "I'll move the adoption of this Resolution as read". ROLL CALL on the Motion Carried 4 - 0. • I Minutes Highland Beach Town Commission • Regular Meeting March 2, 1976 Page 5 of, 9 PROCLAMATION - HONOR AMERICA Mayor Gilday read a Proclamation - Honor America - in full. He requested approval of the Commission for his issuance of this Proclamation. MOTION by Commissioner Hults/Commissioner Clark: "I'll move the issuance and approval of this Proclamation". ROLL CALL on the Motion Carried 4 - 0. REPORTS AND/OR RECOMMENDATIONS OF TOWN MANAGER, Mrs. Elaine W. Roberts Mrs. .Roberts stated that Palm Beach County Municipal League meeting would meet on March 12, 1976 in West Palm Beach. The Town received many applications from people who have had many years of Post Office experience. The Town Manager has selected two people and they will both be part time - one • in the morning and one in the afternoon. Mr. Irving Feinstein has started to work and Mr. Frederick Meyer will start work next week. Mrs. Roberts, upon request, stated that these people will receive a salary of $55.00 a week each. Mrs. Roberts then read a letter from the Postmaster in West Palm Beach, stating that a request for classified Post Office in Highland Beach was denied. Mrs. Roberts called the attention of those present to a newspaper picture of firemen scaling the Regency Highland condominium to complete the State's 200 hour training course. Mrs. Roberts has followed up relative to a letter that was received from Mr. Ellsberry of the Insurance Service Under- writers. Mrs. Roberts stated that anyone that wished to qualify for the coming Municipal Election could obtain forms in Town Hall. The Mayor noted that pertinent dates have been published in the Town monthly bulletin. The first date to qualify will be March 5, 1976 and the last date will be March 22, 1976. • I Minutes Highland Beach T~awn Commission • Regular Meeting March 2, 1976 Page 6 of 9 Mrs. Roberts stated that there is to be a public hearing in Boca Raton next Tuesday evening at 7:30 regarding a rezoning of the property east of AIA from the Highland Beach Town line south to 40th Street. Mrs. Roberts explained her reasons for attending this public hearing. The proposed rezoning would be to change from R5A to recreation. Mrs. Roberts has received two traffic count summary books and due to the fact that there is no information relative to AIA she has filed them but they are available to anyone upon request. A Police Task Force has been established by the Governor, and the recommendations of this task force will be available some time in June. Mrs. Roberts noted that her annual report was submitted and given out on February 19, 1976 and copies are available for anyone who requests one. Mayor Gilday stated that he felt this was a very good idea. • Mrs. Roberts read the Building Department re ort for the P month of February. She noted that Mr. O'Grady has been recertified as a Building Official after attending a seminar, at his own expense. The Mayor offered congratulations on behalf of the Commission. At this time Mrs. Roberts noted that Lucille Miller, a part time employee of the Town, is now stationed in the Building Department as secretary in addition to her duties with the Planning Commission and Board of Adjustment. Letters and warnings have been issued to Mr. Urbanek regarding the seawall completion. Mr. Totz reported to Mrs. Roberts that the bike hike path would be restored in about two to three weeks. Copies of correspondence have been received relative to the new State Statute which requires facilities for the handicapped. This statute is to become effective on July 1, 1976. Mrs. Roberts gave her report on the Finance Department and she noted that the only item in the Audit Report for F.Y. 74-75 • outstanding at this time is being researched by the Town Attorney. Mrs. Roberts noted that Mr. Drasal had attended a free conference held for Municipal Finance Officers and she acknowledged his presence and thanked him for attending. I Minutes Highland Beach Town Commission • Regular Meeting March 2, 1976 Page 7 of 9 Mrs. Roberts stated that she had received a reply from her letter to the auditors. The auuitors agreed to attend a Workshop Meeting some time this month. The Mayor noted that the Town Attorney will issue his recommendation after he had gone over all of the pertinent correspondence. The recommendation will be the decision of whether or not the auditor's bill would be honored, honored in part based on a representation, etc. The Financial statement for the month ending January 31, 1976 has been submitted to the Commission. The Health Department Report was given by the Town Manager and she read from a letter relative to an accident on the bike hike path at Seagate. Discussion followed relative to signs and marking at driveways. A series of inspections has been instituted to keep the Town in a neat, clean and tidy order. She has also warned the • trash people to do a better job when collecting in the Town. Mrs. Roberts brought to the attention of the Commission that Commissioner Mumford had painted the fire hydrants with assistance from the firemen. It was requested that the Commission would consider painting the fire hydrants on the side streets. The Commission was in agreement. Mrs. Roberts stated that she had followed up on her request to have the County reimburse the Town the amount of $17,500 for the bike/hike path. She has not had an answer to date. Mrs. Roberts gave the report for Public Utility and Works. She spoke relative to the motors at the Sew-age Interim Plant and her lengthy conversation with Mr. Klinck relative to these matters. She went on to explain the situation with Mr. Urbanek, people that do not want to do work under warantee, Mr. Klinck, etc. She then went on to read from the status report for the month of February. Mrs. Roberts read from the status report from the consulting engineers relative to the Water System. • The south west parking lot has been cleared off and there is additional work to be done before cars will be able to park there. I Minutes Highland Beach Town Commission • Regular Meeting March 2, 1976 Page 8 of 9 Mrs. Roberts stated that she is continuing to do the work with Jesse Arney, on getting the water wells certified by the Flood Control District. She has revised the application to apply for the maximum amount of water that the wells will yield: 1,600,000 gallons per day. She went on to explain. The DOT replied to Mrs. Roberts' request to resurface AIA and told her the work would probably start in two years. Mr. Horton questioned the request for water wells and Mrs. Roberts replied to his request with a~ detailed explanation. There was a great deal of discussion relative to the deceleration lane at Regency Highlands. Mr. Losee, President of the Civic League, reported that after a meeting with Mr. Goldberger, the lane will remain the way the DOT originally gave the permit. Mr. Losee elaborated on this situation. • Mr. Losee then questioned "98 Year Assessment" that was on the agenda Workshop. The Mayor explained the the agreement. Mr. Losee stated t~ of the Civic League wanted no part Land Use Restriction for February 24, 1976 reason and intent of nat the Board of Trustees of the agreement. Mr. Dent spoke to this subject relative to his research on this agreement. Mr. O'Grady spoke on the subject of "Unity of Title". The Mayor stated that Mr. Sliney is researching this subject and will report back as soon as possible. Mrs. Roberts took this time to elaborate on the deceleration lane at Regency Highlands for the benefit of those that did not know the complete story. Col. Hauck spoke to the subject of repairing the bike path after the deceleration lane is completed. BILLS FOR APPRO37AY,, Mr. Drasal presented the Bills for Approval to the Commission. Discussion followed relative to the following bills: Guthrie, Jacobs and Eubanks, P.A. in the amount of $13,250.00 -- this 1 Minutes Highland Beach Town Commission Regular Meeting March 2, 1976 Page 9 of 9 bill was withdrawn from the items to be paid, until after the Town Attorney gives his findings. Robert C. Roy Agency, Inc., in the amount of $3,002.40 - the Finance Director removed this item for payment. Florida Shore and Beach Preservation Association - $200.00 for 1976 dues - was also removed. Mayor Gilday called for a Motion to approve these bills with deletions. MOTION by Commissioner Hults/Commissioner Clark: "I'll move". ROLL CALL on the Motion Carried 4 - 0. The meeting ADJOURNED at 9:35 P.M. APPROVED: L ~) __ ,. /< ATTEST: ~l_Fk/~.. , ~ JZ .' ~ _ -~ yiZ~i~~~--~. Town Cl,~rk ', ,~ i ,- ~-'-' `\ ~'~ ~ ~ ~~~ ,~ ,y Morton E. Gi~.day, Mayo (Absent) Leslie W. Joy, Vice Mayor Ruth E ~Mt3adfg3c~, C9Jrj~missioner Will a S./H~ults Commissioner f...J Robert D. Clark, Commissioner Dated: March 12, 1976 Recorded on 76.9 Tapes A & B Sides 1 & 2 •