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1976.06.22_TC_Minutes_Workshop • TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Workshop Meeting June 22, 1976 9:30 A.M. Meeting was called to order by Vice Mayor Hults at 9:30 A.M. Vice Mayor Hults explained to the audience that Mayor Gilday would be present later on. Present were: Vice Mayor William S. Hults Commissioner Ruth E. Mumford Commissioner Robert D. Clark Commissioner Leslie W. Joy Also present were: Elaine W. Roberts, Town Manager Thomas E. Sliney, Town Attorney • Anton Drasal, Finance Director Kathryn M. Borgemenke, Town Clerk Mayor Gilday entered the meeting at 9:50 A.M. 76.56 Proposed Budget 1976-77 - Discussion Mrs. Roberts noted that on the first page the Commission would find a list of comments that she and the Finance Director felt the Commission should be aware of. She noted that the Municipal Court budget was prepared for only three months due to the fact that it will be abolished January 3, 1977. The Town Attorney noted that a master plan should be submitted by October by the Circuit Court and that even though the budget would be completed it would be of some help. There were various questions asked by the Commissioners. The Finance Director and Town Manager answered each question. Some of the questions pertained to: Roads and Bridges, Highways and Streets, repair to Bel Lido's streets, etc. • Mrs. Mumford questioned a "special assessment" to repave streets and Mr. Sliney stated that this was possible. He Workshop June 22, 1976 • Page 2 of 5 stated that it would also be possible to transfer funds from other departments. Mrs. Roberts stated that she had sent specifications to approximately six (6) different companies requesting bids for repaving. To date none have replied. There was discussion relative to the Bike/Hike Path, and Mrs. Mumford requested maintenance budgeted for this particular item. Mrs. Roberts noted that the West Palm Beach office of DOT would not approve the restoration of only thirteen (13) lateral cuts across AlA. They want all twenty-eight (28) laterals done due to the fact that it was part of the agreement and part of the permit. She noted that these cuts were not only to be restored to like or better conditions but they were also to be maintained. She is now waiting for a letter to this effect from the DOT. There was a great deal of discussion relative to the DOT, • the condition of AIA, laterals cut across AIA, etc. Vice Mayor Hults stated that he would not go down each line item but he would question some of the larger amounts. A great deal of discussion followed relative to the increase budgeted amount in the Police Department. Mayor Gilday suggested that Chief Jones be asked to justify his budget increase request. Police Commissioner Horton offered to answer any questions. A brief discussion followed relative to the saving on the Building Department. Mrs. Roberts noted that two of the inspectors that were on the payroll are now being paid by each inspection made, this is on a contractual basis. Mayor Gilday questioned the Building Department's Permit Revenue amount of $25,000. It was noted that the millage for FY 1975-76 was 5.220. Mayor Gilday read a letter from Senator Lawton Chiles relative to the problems of all Municipalities obtaining insurance at • reasonable rates. Workshop June 22, 1976 • Page 3 of 5 Mayor Gilday asked if any provision had been made for the maintenance of the sewer system and interim treatment plant. Mrs. Roberts noted that it was not included in the budget but there was leaway to include it now. 76.38 Proposed Merit Pay Plan - Discussion Mayor Gilday stated that Vice Mayor Hults and Commissioner Clark have been involved in reviewing this pay plan and he thanked them for the extra effort and time they have given. Mayor Gilday stated he felt that this presentation was based on a commercial enterprise and not on a municipality. Commissioner Clark concisely answered all questions asked by Mayor Gilday relative to the Job Evaluation and Rating presented for discussion to the Commission. Commissioner Joy stated that he felt none of this was necessary due to the fact that this was a very small operation. Mayor Gilday agreed with the Commissioner. • There was a great deal of discussion relative to this subject. It was noted that this workshop was for discussion only and no action will be taken at this meeting. The Mayor asked Mrs. Roberts to have all Department Heads rate their employees based on the evaluation sheets before them at this meeting before any definite decision is reached by the Commission. 76.53 Relocation of Hydrant - East side of AIA Mrs. Roberts submitted cost estimates from three different firms to the Commission for the purpose of relocating the fire hydrant in front of Regency Highland. She noted that Commissioner Joy and she had discussed this matter. The alternative to the relocation would be~ to position posts around the hydrant and this it was decided would not be sufficient enough protection to the hydrant. Mayor Gilday asked is it were the consensus of the Commission • that the hydrant be moved or that protective posts be installed? To relocate the hydrant would cost approximately $350.00. {low bid of three (3) submitted) Workshop June 22, 1976 Page 4 of 5 • The Mayor suggested that this item be placed on the Special Meeting agenda which will follow the Workshop. Definite action could be taken at that time. 76 58 Proposed Program for Installing Water Services to Vacant Properties Mrs. Roberts stated that if water meters were installed to all vacant properties in Highland Beach Isles and Bel Lido it might save cutting the streets. Mr. 5liney had legal recommendations on how this can be accomplished as a special assessment program. He stated that the assessment would be a possiblility depending how necessary this is for the Town to do. A great deal of discussion followed relative to boring and jacking, cutting all streets, patches in streets, justification for assessment program, etc. Mayor Gilday stated that there should be more information • pertaining to this subject. 76.57 Group Insurance The Commission was presented with a cost sheet relative to additional Group Insurance. Mrs. Roberts stated that this item was on the agenda as a result of'a grievance submitted by three Police Officers. It was the consensus of the Commission that this insurance was beyond reason and too costly. 76.55 Town Manager's Report Mrs. Roberts stated that re; the facilities for the handicapped, she has ordered the standard sign for the designation of parking to be placed between the Police Department and the wall. The Mayor will review the State Statute for any additional facilities required. There will be a bicentennial meeting Tuesday, June 29, 1976 • at 7:30 P.M. in Lantana, :7 Workshop June 22, 1976 Page 5 of 5 Mrs. Roberts announced that the Town Fire Rating has gone from Class 10 to Class 7. This will be placed in the next issue of the Town Bulletin. Commissioner Clark brought to the attention of the Commission that at the last meeting of the Planning Commission there was no quorum and the meeting was cancelled. This was a Workshop Meeting scheduled for Thursday, June 17, at 7;30 P.M. Mrs. Roberts noted that a vacancy existed on the Planning Commission and on the Housing Board of Adjustment and Appeals. The Mayor told the Commission that Mr. Ed Miles is unable to fill the vacancy on the Planning Commission. He also stated that he had received a letter from Carl Krauss. This was a letter of resignation from the Police Committee and also from the Housing Board; the Mayor read this letter for the benefit of a Being no further business to come before the Tow~i'Commission the ~..~. meeting adjourned at 11:35 A.M. ~ ~ , ~ ,~ ,~ , , APPROVED:, ~ L `~~ ~ ~°~~~`- f Morto E G' av~ Mayor ~~~ ~~~~ ~, t~ Wiliam S. Hults, Vice Mayor /~% ~~ ATTEST: `t'`~Gt':.c.~~ 7t_ . _.-.u,c~~z_...~ Town C1 k Dated: July 20, 1976 Recorded on Tape 76.21 ~ ~ Ruth,.E. Mumford, mmissioner Leslie W. Joy, Co~fi is~oner Robert D. Clark, Commissioner •