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1976.06.29_TC_Minutes_Workshop~~ ~~~ TOWN OF HIGHLAND BEACH, F~.~ORIDA ti.' Minutes of Meeting of Town Commission Workshop Meeting June 29, 1976 9:30 A.M. Meeting called to order by Vice Mayor Hults at 9:30 A.M. Present were: Vice Mayor William S. Hults Commissioner Ruth E. Mumford Commissioner Leslie W. Joy Commissioner Robert D. Clark Mayor Morton E. Gilday, Absent Also present: Elaine W. Roberts, Town Manager Kathryn M. Borgemenke, Torn Clerk 76.59 Board of Adjustment - Letter of Resi nation Vice Mayor Hults read a letter from Mr. George K. Whyte • resigning from the Board of Adjustment. This letter was read aloud for the record and will be formally accepted at the Regular Meeting of the Commission to be held on Tuesday, July 6, 1976. 76.60 Discussion - Appointments/Reappointments to Planning Commission, Police Committee, Board of Adjustment and Housing Board of Adjustment and Appeals. Please see attached listing for the resignation of members of various boards of the Town and the term of office that must be filled. A great deal of discussion ensued relative to appointments of these various boards. Due to the fact bf the Mayor's absence it was decided that appoint~aents should be made at the Regular Meeting of the Commission on Tuesday, July 6, 1976. Vice Mayor Hults requested additional names for recommendation before the meeting. It was the consensus of the Commission to agree with Vice Mayor Hults' recommendations. • ,` Workshop June 29, 1976 Page 2 of 4 • _ 76.43 Engineering Firms - Three Finalists - Date for Tni-crvi ct.~ It was the consensus of the Commission that the three finalists be scheduled for presentations to the Town Commission on Friday, July 2, 1976. 76 55 Town Manager's Reports, Corres ondence andContinuing_ Reports Mrs. Roberts stated that she has two requests for donations from Channel 2 and Science Musuem/Planetarium. This discussion was very brief and it was the consensus of the Town Commission not to donate the taxpayers' money but that donations could be made by individuals. Mrs. Roberts gave a report on the status of the sewer system and sewage treatment plant. She read a letter from Florida Power & Light relative to the vault that houses the electrical equipment. Mr. Conroy, Assistant Manager of FPL, recommended twa alternatives: one was to jack up the building with a • pile on each side and. to place a beam across the piles; or to place the transformers on a pole. Discussion diverted to the sewer lateral cuts along AIA, the responsibility of such and the decision of the Town Commission at a previous meeting. On the subject of mounds in front of the Ambassadors, it was reported by Mrs. Roberts that the DOT would render engineering help to the Ambassadors to modify the mounds. Mrs. Roberts stated that she had written to the DOT requesting that they mow only the west side of AIA in the future. She has received no reply as yet. Mrs. Roberts reported that there is nothing much happening on the water system at this time. Mr. Spencer of Boca Paper Pick Up was requested not to appear at this meeting for the Town Attorney was on vacation. Mr. Spencer requested to appear the second week in August. Discussion followed on pick up of paper, and the proposed program. • There was a discussion relative to the abolishment of Courts in January 1977. Workshop June 29, 1976 • Page 3 of 4 Five requests for alternate bids were submitted to vendors for the wiring of the well field to the treatment plant. Only two were received so far. Only one bid has been received for-the Bel Lido repaving project. Discussion followed. Commissioner Mumford referred to her previous papers and noted repitching and repaving cost $948.00 on Jan uary 9, 1973. Mrs. Roberts then noted that she is getting a price on each street individually. She asked if the Commission might note prefer to hold out Russell Drive and Highland Beach Drive due to the construction going on there. Palm Beach County has submitted are over-all economic development program for 1976. Mrs. Roberts reported that she returned an application and a preliminary project pro~~sal asking for funds for the water treatment plant expansion in the amount of $250,000.00, matching funds. A letter from Southern Bell requested the names and phone • numbers of all officials of the Town in case of an emergency. It was the consensus of the Commission that their names be included with those of the Town Manager and Department Heads. Mrs. Roberts informed the Commission that an American flag and stand had been donated to the Town from Mr. Harold E. Johnson, George P. Johnson Displays, Warren, Michigan. He is also a property owner in Bel Lido. A brief dedication at the Regular Meeting on July 6, 1976 to honor the bicentennial is planned. Mrs. Roberts brought to the attention of the Commission that the assessed evaluation of the Town had increased $14,660,436. to a total of $68,755,489. There is no further information on the results of the testing of the recently completed salt water intrusion wells. The access easement from the T.I.F.F. has been granted to the Town and was received Monday, June 28th. Vice Mayor Hults, in agreement with the Commission, suggested • the Special Meeting that had been called, immediately following this Workshop, could be cancelled since there was no immediate action to be taken at this time. • Workshop June 29, 1976 Page 4 of 4 Vice Mayor Hults stated that at this time he would like to discuss the monthly "Prudential Bill" in the amount of $9?0.17. He noted that this approval had been made when the policy was first purchased and sufficient funds were available in the budget. It was the consensus of the Commission that all recurring bills, as stated in Resolution No. 302, passed and adopted unanimously by the Commission on February 3, 1976, need not be approved monthly. Being no further business to come before the Commission, the meeting ADJOURNED at 11:50 A.M. APPROVED; (Absent) Morto E Gi y, Mayor ~~ , William S. Hults, Vice Mayor • ~' , ~~•~~,: ATTEST : "71Gz c. ,~_,.,~~ ~ ' k • ~'` .~,~.~.. ~2~ Town lerk Dated: July 21, 1976 Recorded on 76.22 Tape 1 Sides ?k & 2 ,dry ,,; ~ ~ ~ ~~n~' Ruth.-E, Mumford, ommissioner /~ Leslie W. Joy, Co~is~-' ner Robert D. Clark, Commissioner •