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1976.07.27_TC_Minutes_Special TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Special Meeting July 27, 1976 11:45 A.M. Mayor Gilday announced that this Special Meeting had been called for various purposes. (See Agenda) Meeting called to order at 11:45 A.M. Present were: Mayor Morton E. Gilday Vice Mayor William S. Hults Commissioner Ruth E. Mumford Commissioner Leslie W. Joy Commissioner Robert D. Clark Also present: Elaine W. Roberts, Town Manager Anton Drasal, Finance Director • Thomas Sliney, Town Attorney Kathryn M. Borgemenke, Town Clerk 7_6.26 Appointment of Members of the Various A encies of the Town Mayor Gilday noted that there were several vacancies on the various Boards of the Town. The first is a vacancy for an alternate member on the Planning Commission. Commissioner Mumford took this time to offer the name of Mr. Harold Storm. She gave her various thoughts for the reasons she considered Mr. Storm as a member of this Board. MOTION by Commissioner Mumford/Commissioner Clark: "I move that Mr. Harold Storm be appointed as an alternate member on the Planning Commission". Mayor Gilday mentioned a suggestion from Mrs. Betty Jean Stewart regarding future. appointments. Mayor Gilday called for nominations other than Mr. Storm; to fill this vacancy as an alternate on the Planning • Commission. There were none. ROLL CALL on the Motion Carried Unanimously, Minutes Highland Beach Town Commission • Special Meeting July 27 , 1976 Page 2 of 7 Mayor Gilday stated that as a result of this appointment a vacancy now exists on the Community Appearance Board. Mrs. Roberts read Article V. Community Appearance Board, Section 2-50. Creation; members; terms; appointment. It was established that a person, not necessarily an alternate of the C.A.B. could be appointed to fill this vacancy. This item will be rescheduled to the Regular Meeting to be held on Tuesday, August 3, 1976. Mayor Gilday recognized Mr. O'Grady who spoke on the subject of appointments. Mr. O'Grady suggested that prior to the Town Commission appointments to various Boards, the proposed appointee be interviewed by the Board Chairperson. Discussion relative to this subject followed. Mr. Dent also voiced his personal feelings on this subject. Mayor Gilday read a letter of resignation from Mr. Edward A. Potere, alternate member of the Planning Commission. • It was noted that the Planning Commission had a sufficient membership at this time. Mrs. Roberts stated that a vacancy now exists on the Board of Adjustment and the Community Appearance Board. Mayor Gilday asked Mr. Dent who was in the audience if he would reconsider serving on the Board of Adjustment. Mr. Dent replied that he was not interested to serve on this particular Board. He dia at this time offer to serve on the Planning Commission. Mr. Joseph Boscove, Chairman of the Planning Commission, was recognized by Mayor Gilday and informed that the Town Commission had made an appointment to the Planning Commission. Mr. Boscove told the Mayor that the Planning Commission had discussed an appointment and some of the Planning Commission members indicated to him that they would have a recommendation for an alternate member. Discussion relative to this appointment followed. Mayor Gilday called for any suggestions from the Commission relative to Mr. Boscove's remarks. A brief discussion followed and the following Motion was made: • MOTION by Commissioner Hults/Commissioner Joy: "I move that we accept this resignation of Edward A. Potere, alternate member of the Planning Commission. This resignation will be accepted Nunc I Minutes Highland Beach Town Commission Special Meeting July 27, 1976 Page 3 of 7 Pro Tunc prior to the Motion which was made to fill the vacancy". ROLL CALL on the Motion Carried Unanimously. Mayor Gilday called for a Motion to change the vote which was previously formally passed relative to the appointment of Mr. Storm. Commissioner Mumford noted that she had proposed this same Motion a few weeks ago and it was voted down. This is why she renewed this nomination today. It was the consensus of the Commission tha~Z the appointment to the Planning Commission stand as motioned, seconded and voted upon. 76.43 Consulting Engineers - Decision Mayor Gilday suggested that a two-fold Motion should be taken at this time. One which would suggest that the Town Manager, • the Town Attorney and perhaps Commissioner Joy enter into negotiations with the one firm to be nominated looking to the execution of a contract. When such a proposed contract is arrived at with those individuals then the contract will be submitted to the Town Commission for-their approval. At this time the Mayor called for a Motion that would look to accomplish this. Mr. Sliney questioned the ranking order of the firms chosen. Mr. Sliney stated that in accordance with the Professional Negotiations Act, the Town Commission must chose one firm to go into negotiations with. If this should not come to be then the Town must go on to negotiate with firm number 2. MOTION by Commissioner Clark/Commissioner Joy: "I'll move that we begin our negotiations with Ross, Saarinen, Bolton and Wilder, Inc." Commissioner Clark gave his personal feelings for this Motion. Commissioner Mumford reminded the Commissioners that James M. Montgomery, Engineers was the first choice of the Engineering Screening Committee. Mayor Gilday recognized this statement and suggested an alternative Motion that the Town should enter into negotiations with Montgomery as opposed to Saarinen. Commissioner Mumford replied in the negative as she felt the vote would be 4 - 1. Minutes Highland Beach Town Commission • Special Meeting July 27, 1976 Page 4 of 7 Mr. Sliney reiterated that to follow the act accordingly there has to be determination as to arrangements. He stated that if the Commission has determined the arrangements this must be followed. Mayor Gilday requested of Commissioner Clark the withdrawal of his Motion relative to the engineers in favor of an alternative Motion which would determine that Ross, Saarinen, Bolton and Wilder ranks number one and that Montgomery ranks number two. Commissioner Clark withdrew his Motion with the consent of Commissioner Joy who was the seconder. MOTION by Commissioner Clark/Commissioner Joy: "I move that Ross, Saarinen, Bolton and Wilder be ranked number one, Montgomery ranked number two and Owens ranked number three. Mr. Sliney stated for-the record that this would make it • more concise to enter into negotiations with number one and so on. Mayor Gilday stated that this order of ranking is in the consideration of the Town Commission. Commissioner Clark and Commissioner Joy agreed that this would be an amendment to the Motion. ROLL CALL on the Motion Carried 4 - 1. Commissioner Mumford voted NO. Mayor Gilday called on Commissioner Clark to revise his previous Motion into the entering of negotiations. MOTION by Commissioner Clark/Commissioner Joy: "I move that we start negotiations with Ross, Saarinen and in the event of the failure of those negotiations to follow up with negotiations with number two and number three, if necessary". There was no discussion relative to this Motion. ROLL CALL on the Motion Carried Unanimously. • Minutes Highland Beach Town Commission Special Meeting July 27, 1976 Page 5 of 7 Mrs. Roberts informed the Commission that as a result of a Federal Law passed last week there is now 100% funding available for Water Systems Construction. Whether the Town will qualify or not, she will report on later. BILLS FOR APPROVAL Mr. Drasal presented the bills for approval to the Town Commission. Discussion followed relative to the invoice and check to Lauderdale Construction and Edwards Electric Company. Mr. 5liney suggested that a joint endorsement be made on this check after being issued to joint payees. A brief discussion followed relative to the Tylander, deClaire bill. Mrs. Roberts read the cover letter included with the bill for the record. • Mayor Gilday called for a Motion that these bills be paid 1. The bill for Lauderdale subject to issuance of joint checkand that such joint check be issued in such a way that the Town does not lose control of the payment and that the endorsements be placed thereon properly. 2. The second. payment to Tylander, deClaire for general legal services for the second quarter of 1976 and the third bill from Tylander, deClaire to cover the additional payment to Kimley Horn. MOTION by Commissioner Hults/Commissioner Clark: "I move that we pay these three bills". ROLL CALL on the Motion Carried Unanimously. RESOLUTION NO 313 - Establishing Utility Account - University National Bank Mr. Drasal explained the purpose and intent of this bank resolution. This will be the combination of t~ao accounts into one bank. • Mayor Gilday called for a Motion approving this Resolution. MOTION by Commissioner MumfordfCommissioner Hults: "Z so move". ROLL CALL on the Motion Carried Unanimously. • Minutes Highland Beach T~swn Commission Special Meeting July 27, 1976 Page 6 of 7 Mrs. Roberts asked if the Mayor had considered the appointment of Mr. Wally Schott as Building Official. Mayor Gilday called for a Motion to appoint Wally Schott to be the Town's Building Official and Zoning Administrative Official effective at the close of business on July 30, 1976. Mayor Gilday stated that he felt, at this .time, it would • be appropriate to accept the resignation of Mr. John P. O'Grady by Motion, effective July 30, 1976. MOTION by Commissioner Clark/Commissioner Joy: "I move that we accept Mr. O'Grady's resignation effective July 30 and appoint Mr. Wally Schott as Building Official and Zoning Administrator at the same time". Mayor Gilday requested the Town Manager to arrange for the preparation of a Resolution with respect to the services the Town has received from Mr. O'Grady, the high caliber of dedication that he has rendered and indicate our appreciation thereof. This will be placed on the agenda of the Regular Meeting, August 3, 1976. ROLL CALL on the Motion Carried Unanimously. Mr. Sliney stated to the Town Commission that he had reviewed the Contract with Boca Salvage and the City of Boca Raton. He noted a very few changes he would recommend to the Town. Discussion followed regarding • the pickup arrangement of the paper. I • Minutes Highland Beach Town Commission Special Meeting ,~u ly 2 7 , 1976 Mayor Gilday felt this was a bit premature at this time and Mrs. Roberts stated she would work with the Town Attorney to work out something before the Regular Meeting in August. Meeting ADJOURNED at 12:35 P.M. Page 7 of 7 APPROVED: • William S. Hults, Vice Mayor Ruth E. Mumford, Comtt~ssioner Lesli((e~W. Joy, ~i"~mm'' sinner VC~'~ !C.~~ t Robert D. Clark, Commissioner ATTEST: "- / '), c~ ~,4 ~ „ ~ C -c2-G,/1~t ~ j ln.i ~9 ,: i.C Town C rk Dated: August 4, 1976 Recorded on Tapes 76.25 Tapes A & B, Sides 1 & 2 •