Loading...
1976.08.03_TC_Minutes_Regular TOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission Regular Meeting August 3, 1976 1:30 P.M. The Regular Monthly Meeting was called to order at 1:30 P.M. by Mayor Morton E. Gilday. Present were: Morton E. Gilday, Mayor Commissioner Ruth E. Mumford Commissioner Leslie W. Joy Commissioner Robert D. Clark Absent - Vice Mayor William S. Hults Also present: Thomas E. Sliney, Town Attorney Elaine W. Roberts, Town Manager Anton Drasal, Finance Director • Kathryn M. Borgemenke, Town Clerk 12 Citizens in the audience. PLEDGE OF ALLEGIANCE Approval of Minutes MOTION by Commissioner Mumford/Commissioner Clark: "I move that we dispense with the reading of the Minutes". Mayor Gilday noted that the Minutes had been seen and approved by the members of the Commission. ROLL CALL on the Motion Carried 4 - 0. PUBLIC REQUESTS Mayor Gilday introduced Everett G. Frye, the new Chief of the Del Trail Fire Department who has replaced Norman Conklin, the former Chief. Chief Frye gave a brief account of his background and extended his full cooperation in • dealing with Highland Beach and its citizens. Minutes Highland Beach Town Commission • Regular Meeting August 3, 1976 REPORTS - TOWN COMMISSION Page 2 of 11 (a) Mayor Morton E. Gilday stated that a notice of appeal had been filed by the Healys relative to Healy vs. Town of Highland Beach. This will await decision now in the Circuit Court of Appeals. The Mayor announced that Mr. John O'Grady had finished his formal association with the Town. Mayor Gilday expressed his regrets and stated that this would be discussed later on in the agenda. (b) Vice Mayor William S. Hults - on vacation. (c) Commissioner Ruth E. Mumford - Commissioner Mumford reported that she had heard that the mailbox would be replaced between the condominiums. She noted that a concerned citizen had written to Washington relative to this problem. • (d) Commissioner Leslie W. Joy - No report. (e) Commissioner Robert D. Clark - No report. REPORTS OF THE VARIOUS AGENCIES OF THE TOWN (a) Planning Commission -- Mr. Joseph Boscove, Chairman of the Planning Commission, reported that this Commission had been working quite extensively on the Comprehensive Land Use Plan. The Commission now realizes that an adequate job could not be done without the aid and assistance of a professional planner. Mayor Gilday read a letter to the Town Commission from the Planning Commission recommending the employment of Mr. Smoot. Mayor Gilday stated that this item will be discussed under a separate item on the agenda today. (b) Board of Adjustment - No report. The Mayor noted that a vacancy exists in the position of an alternate member and there have been no names offered to this date. • (c) Community Appearance Board - Mrs. Betty Jean Stewart gave a very brief report of this Board's last meeting. Mayor Gilday stated that two vacancies now exist on the Minutes Highland Beach Town Commission • Regular Meeting August 3, 1976 Page 3 of 11 C.A.B. with the resignation of Mr. Harold Storm who resigned to accept an appointment as an alternate on the Planning Commission. Mayor Gilday read the letter from Mr. Harold Storm for the record. Mayor Gilday called for a Motion to accept this letter of resignation. MOTION by Commissioner Clark/Commissioner Mumford: "So move". ROLL CALL on the Motion Carried 4 - 0. Mayor Gilday expressed, both on behalf of the Town Commission and his personal behalf, the gratitude of all for Mr. S`torm's dedication to the C.A.B. He stated that Mr. Storm's appointment to the Planning Commission, because of his expertise; is a valuable addition. The name of Mr. Arthur Roy, President of the condominium assocation of Penthouse Highlands was offered to fill • a vacancy on the C.A.B. Mayor Gilday recognized Betty Jean Stewart who asked if this proposed appointment of Mr. Roy would be for the alternate position. Mayor Gilday answered in the affirmative. MOTION by Commissioner Joy/Commissioner Mumford: "I would so move to appoint Mr. Roy as an alternate member". ROLL CALL on the Motion Carried 4 - 0. Mayor Gilday noted now existed on the resignation. Mayo: a letter from Mrs. appointment of Mr. member vacancy. that a vacancy of a Regular Member C.A.B., by reason of Mr. Storm's r Gilday stated that he had received Betty Jean Stewart recommending the James Schubert to fill the regular Mayor Gilday called for a Motion to appoint Mr. Schubert to regular member of the C.A.B. MOTION by Commissioner Clark/Commissioner Joy: "So move". • Mayor Gilday called for any other nominations to this vacancy. There were none. ROLL CALL on the Motion Carried 4 - 0. Minutes Highland Beach Town Commission • Regular Meeting August 3, 1976 Page 4 of 11 Mrs. Roberts asked who Mr. Roy will replace as an alternate member. The Mayor replied that he will replace Mr. Schubert. (d) Housing Board of Adjustment and Appeal - No report. A vacancy does exist for an alternate member on this Board. (e) Police Committee - No report. Consideration of Proposed Contract with Planner - Recommendation by Plannin Commission Mayor Gilday recognized the Town Attorney who stated that Mrs. Roberts, Mr. Smoot and he had reviewed the preliminary contract and there were a few changes recommended. Mr. Sliney requested appropriation of the necessary funds and he and Mrs. Roberts would correct the contract. This would enable Mr. Smoot to start immediately. The sum of $5,500.00 • was the amount submitted by Mr. Smoot to the Town Commission. Discussion followed pertaining to zoning, the plan recommended by the Planning Commission, additional fees that would be billed to the Town, etc. Mr. Sliney personally recommended that the Town go ahead with this contract. He stated that he felt the amount of $5,500.00 was equitable. Mayor Gilday asked Mr. Sliney if his recommendation was: "basically what the Town Attorney was asking for was a Motion authorizing the Town Attorney and the Town Manager to go ahead and smooth out the rough spots in this proposed agreement and that when this is done that such an agreement; when recommended that it is ready for execution, it be executed". Mr. Sliney replied in the affirmative. Mr. Sliney noted that the authorization of the expenditure of $5,500.00 be included in this Motion. Discussion followed relative to budget appropriation. • MOTION by Mayor Gilday,lCommissioner.l~iumford: "I will make this Motion". Minutes Highland Beach • .Town Commission Regular Meeting August 3, 1976 Page 5 of 11 Discussion followed. Commissioner Clark voiced his personal and general objections to Item 6. He noted Item 6 was very questionable. Mr. Sliney replied to Commissioner Clark's statement. Mr. Boscove stated that the Planning Commission would work very closely with Mr. Smoot. Mayor Gilday asked Mr. Boscove if any other planners were solicited? Mr. Boscove replied in the negative; and gave the Commission's reasoning for this. Mayor Gilday then asked the Town Attorney if the State Law requires bids on a bid of this size. Mr. Sliney replied that the dollar amount is not appropriate and this is not one of the designated areas in the Professional Consulting Negotiations Act. • Mayor Gilday recognized Mr. O'Grady, Mr. Dent., Mr. Johnson and Mrs. Stewart who expressed their personal opinions relative to this subject. Mayor Gildaysuggested that the contract be redrafted and/or edited and the Town Commission approve the final contract at a Special Meeting. It was the consensus that this item be placed on the agenda for the Special and Workshop Meeting on Monday, August 16, 1976. Mayor Gilday stated that he made the Motion and he was agreeable to withdrawing that Motion. Commissioner Mumford agreed to withdraw her second to the Motion. Mayor Gilday instructed the Town Clerk to take a roll call on the withdrawal of the Motion. ROLL CALL Carried 4 - 0. Commissioner Clark suggested that if this contract is rewritten no "open ended clauses" be left in it. He referred specifically to Item 6. • Mrs. Roberts went back over the history of the Comprehensive Land Use Plan for the benefit of the audience. She also gave Minutes Highland Beach Town Commission • Regular Meeting August 3, 1976 Page 6 of 11 a breakdown of proposed payments if the contract is awarded to Mr. Smoot. Mrs. Roberts stated that her recommendation would be a bit different than the Planning Commission due to the fact that she could not see how the Town Commission would approve a contract until it is in its final form. The Mayor, with the agreement of the Commission, skipped Item 8 and announced that after Item 9 was heard they would return to Item 8. RESOLUTIONS Resolution No. 314 - Appointment of Wally E. Schott as Building Official and Zoning Administrative Official was read in its entirety by the Town Clerk. Mayor Gildaycalled for a Motion to adopt this Resolution as • read by the Town Clerk. MOTION by Commissioner Clark/Commissioner Mumford: "So move". ROLL CALL on the Motion Carried 4 - 0. Resolution No. 315 - Honoring Building Official John P. O'Grady was read in its entirety by the Town Clerk. MOTION by Mayor Gilday/Commissioner Joy: of this Resolution". ROLL CALL on the Motion Carried 4 - 0. PAY PLAN - JOB EVALUATION AND RATING PLAN "I will move the adoption Mrs. Roberts stated that this presentation had been presented to the Town Commission some weeks ago and she was requested to revise the wording to conform to a Town Plan instead of an industrial plan. This has been done; it was discussed at the last Workshop and now is being presented in a final package. • Mayor Gilday questioned the schedule of salary ranges and schedule of salary increases. Mrs. R®berts noted that the y ~ ~ Minutes Highland Beach Town Commission Regular Meeting • August 3, 1976 Page 7 of 11 Finance Director devised these schedules and he, in turn, explained his methods for the benefit of all in attendance. Commissioner Clark pointed out that because a bracket goes from "a" to "b" does not mean that people in that bracket automaticalllr go to the top of it. It must be approved by the boss of the person indicated. Commissioner Mumford questioned the timing Mrs. Roberts stated that after the six mon period is served there is a possibility of increase and then again on the anniversary be in another six months. This is only if merits the increase. of the increases. th probationary granting a merit date which would the employee It was noted that a cost of living increase is not mentioned in this program. Mrs. Roberts explained to the Commission that the first step in this package was completed when the job descriptions were • adopted in 1974. The second step would be to evaluate a job on a point system. The third step is to set up job classifications. Commissioner Mumford asked about this plan being retroactive and Mrs. Roberts stated her reasons for it (the plan) not being retroactive. MOTION by Commissioner Clark/Commissioner Mumford: "I move the acceptance of the Pay Plan ss presented". Commissioner Mumford questioned the ratings of the employees. Mrs. Roberts explained that the rating is done by the Department Head. Further discussion followed relative to ratings. Mayor Gilday recognized Mr. O'Grady who questioned the recourse to the employee. Commissioner Clark answered Mr. O'Grady's question in full.- Mayor Gilday stated that he felt one member of the Commission should be designated to work with the Manager in the evaluation • of each employee when the time comes to be evaluated for the preceding period of time. Discussion among the Commission evolved on this subject. Minutes Highland Beach Town Commission • Regular Meeting August 3, 1976 Commissioner Clark stated t Mayor Hults to say that he Commissioner Clark had said in agreement with him. hat he was instructed agreed completely with or might say. Mayor Page 8 of 11 by Vice anything Gilday was Mayor Gilday recognized Mr. Dent who gave his comments on this pay plan.. Mayor Gilday asked Commissioner Clark to accept the amendment to the effect the one member of the Commission should be designated to work with the Town Manager in the evaluation of the ratings of each employee. And all this shall become effective with the new fiscal year, October 1, 1976. Commissioner Clark stated that he had no objection to the amendment as long as he does not have to participate in the re-evaluation. Commissioner Clark accepted this amendment to the Motion. ..The Seconder, Mrs. Mumford, accepted this amendment also. • ROLL CALL ON THE MOTION WITH THE AMENDMENT PASSED: 3 Ayes, 1 Nay and 1 Absent. The "Nay" voted'by C~nmi$sioner Joy. Commissioner Mumford questioned the rating of Commission appointed employees. She asked if the Commission should, in addition to the Town Manager, make out the Commission appointed employees' evaluations. Discussion followed relating to this subject. The Town Manager suggested that the evaluations be done by the person that has been delegated the responsibility and authority over all of the Town employees (Town Manager). Discussion continued. REPORTS AND RECOMMENDATIONS OF THE TOWN MANAGER, ELAINE W. ROBERTS Mrs. Roberts reported on the Palm Beach County Municipal League meeting in July. She noted that she had just joined the Planning Board Congress which is scheduled to meet in August. Negotiations with engineering firms will start Wednesday, August 4, 1976. The University of Florida has requested additional information relative to the census of the Town. In July of 1975 the University of Florida established the Town's census at 1,661 approximately. Minutes Highland Beach • Town Commission Regular Meeting August 3, 1976 Page 9 of 11 Mrs. Roberts gave the monthly Building Department report. Discussion followed .regarding Boca Cove and its progress. She reported under Finance that the Budget will be sub- mitted in final draft on August 16 to the Town Commission. The Town has received $14,943.82 from the County Road and Bridge Fund. Mrs. Roberts has requested that this money be remitted to the Town on a monthly or bi-weekly basis in the future. A Utilities Fund checking account has been setup at University Bank and a questionaire about municipal insurance was completed by Mr. Drasal and returned to the Florida League of Cities. Under Health, it was decided to have the bike hike path marked at driveways, etc. Hurricane procedures were distributed by • the Police Department. (See below) Re: Public Utilities and Works, Mrs. Roberts called on the Town Attorney to report on the preparation of the contract between Boca Paper Salvage and the Town. It was the consensus of the Commission that this item be placed on the Agenda for Tuesday, August 16, 1976, Mrs. Roberts reported to the Commission that only two bids have been received on the rewiring of the Well Field. Edwards Electric bid $3,750 for rewiring from the water treatment plant to two existing wells. If installation would include conduit, the cost would be $5,300 (conduit is not required under the Boca Raton Codes). Gulf Stream Electric submitted a bid in the amount of $4,825 and if conduit were used the amount would be $7,483. Mrs. Roberts recommended that the Commission grant the bid to the low bidder, Edwards Electric. Mayor Gilday called for a Motion to approve Edwards Electric bid in the amount of $3,750. • MOTION by Commissioner Joy/Commissioner Mumford: "I'll make that Motion". ROLL CALL on the Motion Carried Unanimously. Minutes Highland Beach • Town Commission Regular Meeting August 3, 1976 Page 10 of 11 Mrs. Roberts stated that she is still requesting bids for the paving in the subdivision of the Town; however, she has received only two bids to date. The restoration on the sewer laterals has been started as of this date. Re: The Police Department. A letter has been sent to the Chairman of the Co-operative Dispatch Center, containing an offer of $4,000 for Highland Beach participation. Under Town Clerk, voter registrations increased during July and August. Mrs. Roberts reported that the South Central Regional Waste Water Treatment and Disposal Board has received the 201 facilities planning grant. • Mrs. Roberts and Mr. Sliney spoke on the subject of a letter from Kull and Kull, Attorneys in Michigan, representing Lauderdale Contracting. Mr. Sliney gave a brief report on the Feiner accident case. Commissioner Clark asked if Mr. Urbanek's letter of request for an extension was answered. Mrs. Roberts stated that the reply would be forthcoming from Mr. Becker. Mayor Gilday read excerpts from a letter from Attorney Faust, who represents Mr. Urbanek. BILLS FOR APPROVAL Mr. Drasal presented the bills for approval to the Commission. • Minutes Highland Beach • Town Commission Regular Meeting August 3, 1976 Page 11 of 11 Discussion followed regarding the questionaire from the planner which was attached to the monthly bulletin for August. MOTION by Mayor Gilday/Commissioner Clark: "I move that these bills that Mr. Drasal has presented be accepted and approved for payment". ROLL CALL on the Motion Carried 4 - 0. Being no further business to come before the Commission, the meeting ADJOURNED at 4:00 P.M. • APPROVED: Morton E. Gilday, Mayor (Absent) William S. Hults, Vice Mayor ~, Ruth ~. Mumford, Cf.~mmissioner ~-s. - Les~ie W. Joy, Com 'si er ~~ Robert D. Clark, Commissioner ATTES Town Clq k Dated: ~9eptember 1, 1976 Recorded on Tape 76.26 A & B Sides 1 & 2