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1976.10.26_TC_Minutes_WorkshopTOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission Workshop Meeting October 26, 1976 9:30 A.M. Mayor Gilday called the Workshop Meeting to order at 9:30 A.M. Present were: Mayor Morton E. Gilday Vice Mayor William S. Hults Commissioner Ruth E. Mumford Commissioner Leslie W. Joy Commissioner Robert D. Clark Also present: Elaine W. Roberts, Town Manager Thomas E. Sliney, Town Attorney Anton Drasal, Finance Director Kenneth Jones, Police Chief Kathryn M. Borgemenke, Town Clerk • Wally Schott,Building Official 76.82 Attorney K. Slinkman - Hoffmann RPUD Mayor Gilday announced for the benefit of all that this item had been cancelled, at the request of Attorney Slinkman. 76.69 (a) Ordinance No. 298 (Proposed) Amending "Building" The Mayor noted that a First Reading had been held on this and that there have been no changes. This item is scheduled for the Regular Meeting, Wednesday, November 3, 1976. Mrs. Roberts noted that she had passed out a letter that was received from the President of the Building Officials' Association, Palm Beach County, dated October 20, 1976, commending the Town for this Ordinance. 76.64 (a) Contract - Ross, Saarinen, Bolton and Wilder, Inc. Mrs. Roberts requested that this item be put off for the time being due to the fact that a representative of the engineering firm will be in attendance later. All were in agreement. • Workshop October 26, 1976 • Page 2 of 5 76.74 Change Over - Municipal Court - Town Attorney Thomas E. Sliney, Town Attorney, reported on a meeting he attended relative to the change over of all Municipal Courts. Mr. Sliney stated that he had no concrete information at this time. After discussion among the Mayor, Town Attorney and Town Manager, it was decided to prepare and have the necessary ordinances ready for the November Workshop Meeting. 76.64 (a) Contract - Ross, Saarinen, Bolton and Wilder, Inc. Mayor Gilday recognized Mr. Carlton Wilder. Mr. Wilder noted that the application for a grant for the Town as required by the Public Works Act was ready for transmittal to Tallahassee as soon as the contract was executed. The Town Manager and the Town Attorney went over the few changes that were added to the contract. The Commission was in agreement with these changes. It was the consensus of the Commission to take definite action on this item at the Special • Meeting to be held immediately following this Workshop. This action was decided based on the recommendation of the Town Attorney. 76.75 BIDS - Repaving of Town Streets The Town Manager noted that there had been previous discussion about the bid from East Coast Asphalt in the amount of $23,094.00. She reported that East Coast would not lower their price and, at this time, recommended; that due to the fact the construction is being completed on the three streets other than on Bel Lido island that all six streets of the Town be done at one time for the amount previously stated. The Finance Director gave a report on the funding re: the work. Mayor Gilday asked if this time could be scheduled in another month when there would be more definite information relative to state funding. Mrs. Roberts brought to the attention of all the fact that this bid included raising the necessary manholes, drains, feathering the driveways and other cosmetic repairs. She also stated that when the Commission approves this bid every citizen affected by the repaving will receive a notice in the mail. • Commissioner Mumford questioned the expenditure for repaving out of the Road and Bridge Fund; Vice Mayor Hults questioned Workshop October 26, 1976 Page 3 of 5 the carry-over from one fiscal year to the next. Both questions were answered by the Finance Director and the Town Manager. 76.76 Resolution No. 317 (Proposed) Opposing FP&L Rate Increases The Town Manager explained the reason and intent for this Resolution. This item shall be scheduled for the Special Meeting immediately following the Workshop. 76.77 Discussion - Data Attitude Survey Mrs. Roberts stated that the requested changes in wording had been made and this survey is now part of the bulletin. All 36 questions are a one line answer with the question contained in each; condensed by the Town Clerk. 76.78 Interim Service Fees - Directive This item was discussed at great length by the Mayor, Town Manager and Town Attorney. Reference was made to a letter • written to the Town by the Town Attorney dated September 30, 1976. Mrs. Roberts noted that the Finance Department had not charged the Interim Service Fees for the fiscal year 1975-76 as a result of the decision of the Commission and a memo from the Town Attorney. The Town Attorney spoke about the two court cases relative to this charge; one was Boynton Beach and the other is still pending in Boca Raton. Mayor Gilday asked Mr. Sliney if the Town should resume enforcing this charge and put the monies collected in a separate fund. Mrs. Roberts stated that the escrow account had been set up and monies previously collected placed in it. Mr. Sliney stated that he could not make policy on this matter. He did suggest that the Town set up an escrow account if the Town should decide to enforce this charge. He was unfamiliar with what other municipalities were doing. The escrow account previously set up, that was mentioned by the Town Manager, was done so before the order from the Town Puttorney. It was the consensus of the Commission that the Town collect the Interim • Service Fees and have these fees held in escrow. Workshop October 26, 1976 Page 4 of 5 • 76.79 Feiner Case - Directive Mrs. Roberts announced that she would be meeting with Attorney Searcy this afternoon and asked for direction of the Commission. Mr. Searcy is the attorney representing the Town's insurance company and Mrs. Roberts was directed to cooperate in the defense of the action, but if legal problems arose she was to consult again with the Town Commission. 76.80 ORDINANCES (Proposed) (a) Clean-up Bond Mrs. Roberts explained that this Ordinance had been brought to her attention by the Building Official. After discussion about present ordinances that the Town can enforce, fencing of property, daily clean-up, etc.., it was the consensus of the Commission not to entertain this proposed ordinance. (b) Hitchhiking • This ordinance was briefly discussed and it was referred to the Chief of Police. Chief Jones said that hitchhiking was not a large problem of the Town. 76.81 Appointments and/or Reappointments to Town Boards Mayor Gilday announced that these appointments and/or reappointments will be placed on the:,agenda for the Special Meeting immediately following this Workshop. The Mayor noted that the members had been contacted and were notified of this item. Mayor Gilday asked the Tt~wn Manager to pass over her Report for the time being to enable the Commission to convene the Special Meeting scheduled for this time. She did note that the Police Chief recommended that Patrolman William Cecere receive his merit increase. This will be considered at the Special Meeting of this date. • Workshop October 26, 1976 Page 5 of 5 Mrs. Roberts read a letter from Mrs. Houck, who is building on Russell Drive and during construction a watEr line was broken. A bill submitted to Mrs. Houck *eras protested by her. This also was scheduled for the Special Meeting. Being no further business to come before the Workshop Meeting ADJOURNMENT 10:45 A.M. -J "' ,- ~ `. { , APPROVED: ~~~ ,f, u:~->' E Mayor Wil~.iam S. Hults, Vice Mayor ~. Ruth E,. Mumford, Co issioner ,~ .. ie W. Joy, Comm~'is`si~fier • Robert D. Clark, Commissioner r ~, ATTEST: ~ ~L~~--iC~~.< ,.i.~ ,~~~ _ ' ~,._~r f.~.~-- ~ ~~ Town C; e rk Dated:. November 2, 1976 Recorded on Tape 76.34 Sides 1 & 2 i•