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1976.11.30_TC_Minutes_WorkshopTOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission Workshop Meeting November 30, 1976 9.30 A.M Vice Mayor William S. Hults called the Workshop to order at 9:30 A.M. Present were: Vice Mayor William S. Hults Commissioner Ruth E. Mumford Commissioner Leslie W. Joy Commissioner Robert D. Clark Absent: Mayor Morton E. Gilday Also present: Elaine W. Roberts, Town Manager Thomas E. Sliney, Town Attorney Anton Drasal, Finance Director Kenneth Jones, Police Chief • Kathryn M. Borgemenke, Town Clerk Vice Mayor Hults stated that he would like to refer to a letter dated November 23, 1976 from the Town Attorney, Thomas Sliney. Mr. Sliney stated that he had been meeting with the various attorneys for parties involved (John Ryan and Ernest Giordano). He noted that there have been various amendments to the section of the Florida State Statute No. 493, which supercede the Attorney General's opinions which the Town had been relying on;-this was the primary reason for the letter. Mr. Sliney stated that a letter rescinding the letter dated May 24, 1976; sent out by Chief Jones, be sent to the parties involved. 4LD BUSINESS 76.75 Resurfacing - Bel Lido Streets Each Commissioner has received a report from the Finance Department relative to the Road and Bridge Fund and the monies available for this project. If all six streets are resurfaced the cost will be $23,094.00. • East Coast Asphalt stated that they would not lower their bid price; however, they will absorb the increased cost of the asphalt. Workshop Meeting • November 30, 1976 Page 2 of 5 Discussion followed regarding the streets, three streets opposed to six streets (three streets on Bel Lido will cost $13,275.60), multiple family units on various streets, financing from the General Fund, additional construction, etc. Mrs. Roberts noted that if this project is approved by the Commission she intended to write to all abutting property owners with driveways to see if they were desirous of having their driveways restored at the same time. Mr. Dent spoke on the subject of not allowing people to cut the streets after the repavement program was accomplished. The bid item will be carried forward to the Special Meeting of this date. NEW BUSINESS 76.83 ORDINANCES (Proposed) re: Municipal Court • (a) Creating a Uniform Maximum Penalty (b) Abolishing Municipal Court (c) Amending Section 17-5 Code of Ordinance Require additional court costs for Law Enforcement Education, etc. Mr. Sliney stated that these are a set of three companion ordinances to enable the Town to change over to the County Court System by January 3, 1977. These ordinances will be read by title only at the Special Meeting immediately following this Workshop. Mr. Sliney took this time to report briefly on the Lauderdale- Webb matter. He referred to a letter that was to be submitted to the Town. It was established by the Town Manager that such a letter never had been received relative to direction from Lauderdale Contracting and the payments to be made under the final pay estimate. 76.55 TOWN MANAGER - REPORTS, CORRESPONDENCE AND CONTINUING REPORTS Mrs. Roberts reported that almost $8,000.00 in tax money • was received by the Town as well as $3,501.00 for the anti recession governmental grant. This is in addition to Workshop Meeting • November 30, 1976 Page 3 of 5 the Federal Revenue Sharing. This money will be allocated by the Town Commission. It was the consensus of the Commission that a meeting between the Town Attorney, Town Manager and Jim Smoot relative to the draft of the preliminary plan is not necessary at this time. It way decided that this plan would be reviewed legally after the Public Hearings had been held by the Planning Commission. Mrs. Roberts gave the Commission an update on the status of the consulting engineers for the Town; Ross, Saarinen, Bolton & Wilder. She stated that the engineering firm might recommend a partial expansion of the water plant as opposed to the 2 million gallon expansion. This would be based on future discussions with the Flood Control District. Mrs. Roberts will speak to the engineers about the sewer system and treatment plant maintenance and this will be forthcoming sometime after the end of December. • There was a great deal of discussion relative to the water plant expansion, new wells, treatment of water, water conservation, flood control district, etc. Lyon's Construction has submitted a bid to do storm drair, work on Highland Beach Drive. There is a necessity for these drains and an easement for each. U.S.G.S. is requesting the Town to renew the contract in the amount of $1,500.00 for monitoring the test well; matching funds. A letter from the DOT dated November 23, 1976 stated that they will resurface AIA from the Broward County Line to the,. south city limits of Delray Beach some time next year. Mr. Tom Virgin reported to Mrs. Roberts on a had attended pertaining to the prevention of It was suggested by State representatives to 90 days instead of every 120 days. The Town supply of Uri-Tet at this time to implement the Town Commission was in full accord. meeting that he lethal yellow. inoculate every has a sufficient the program and • After a brief discussion it was established by the Town Commission that an additional Swine Flu program was not necessary in the Town at this time. Workshop Meeting November 30, 1976 Page 4 of 5 • The Palm Beach County Municipal League will be meeting in Belle Glade on Friday, December. 10, 1976. The Commission and Mrs. Roberts will attend. A beach erosion seminar will be held on December 8, 1976 at the Beach Club in Palm Beach at 2:00 P.M. Mrs. Roberts stated that Florida Power and Light had submitted a bill for the sewage interim treatment plant for a period of two years in the amount of $22,987.50. She explained that when the meter was installed the information was never programmed and as a result no bill had been issued. Discussion relative to this subject followed; and it was suggested that the Town negotiate first before paying the bills. A collective bargaining workshop will be held in Boca Raton on December 9, 1976. Mrs. Roberts stated that she had responded to an article in the Delray News Journal with a letter to the editor. She also submitted a memo to each of the Town Commissioners. • She asked the Commission if they would approve of her giving copies of the memo to the Trustees of the Civic League. The Commission agreed to her request. It is necessary to remove the sludge at the sewage treatment plant. An estimate from Tisdale's to haul the sludge away was in the amount of $1,200 for 40,000 gallons. Mrs. Roberts stated that she would investigate the possibility of the Town using the sludge in the future. Mrs. Roberts called to the attention of the Commission that Delray Beach had passed a Resolution requesting the DOT to Further identify "Municipalities" along I-95 exits. It seems that only street names are identified along this highway. The Commission requested Mrs. Roberts to draft a Resolution. Commissioner Clark questioned a letter re: the parking deck landscaping of Regency Highland. Commissioner Clark felt the Commission had no reason to enter this matter. This matter will be handled by the Community Appearance Board. • Workshop Meeting November 30, 1976 Page 5 of 5 Mr. Dent questioned the amendments to Chapter 493, Florida State Statute, their effective. date. Being no further busines to come before this Workshop, the meeting ADJOURNED at 10:40 A.M. APPTOVED: (Abse t) Morton .~ G ' a Mayor ~i William S. Hults, Vice Mayor ~~' '~ ` Ruth E. Mumford Commissioner Leslie W. Joy,. CommX~siaher Robert D. Clark, Commissioner ATTEST: Town C rk DATED: December 6, 1976 Recorded on: Tape 76.37 Sides 1 & 2 •