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1978.05.02_TC_Minutes_Regular TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Regular Meeting May 2, 1978 1.30 P M Mayor Horton called the Regular Meeting to order at 1:30 P.M. Present were: Mayor Horton, Vice Mayor Mumford, Commissioners Joy, Clark and Storm. Also present were: the Town Attorney (1:35 P.M.), Town Manager and Town Clerk. Mayor Horton, with the consensus of the Commission, asked for the Police Committee Report at this time. 7(e) - Police Committee - Introduction of new Police Officer - Donald Kasten Mr. Genovese reported that a • commending the Town's Police He stated that there was now Department: five patrolmen, Jones then introduced Donald letter or two had been received Officers in helping the citizenry. a full complement in the Police one sergeant and a chief. Chief Kasten, the newly hired patrolman. Investiture of Officers The Town Clerk swore in the following unopposed Candidates for the offices of: Mayor (one year term) Louis Y. Horton, Vice Mayor (two year term) Ruth E. Mumford and Commissioner (two year term) Harold C. Storm. Mayor Horton, on behalf of the other two Commissioners, thanked everyone. Approval of Minutes For Meetings of: March 28, 1978 Workshop Meeting April 4, 1978 Regular Meeting MOTION by Vice Mayor Mumford/Commissioner Storm that the Minutes be approved as distributed carried unanimously on a voice vote. Public Requests and Comments None Minutes Highland Beach Town Commission Regular Meeting . May 2, 1978 Page 2 of 7 Reports - Town Commission (a) Mayor Loinis Y. Horton - No report (b) Vice Mayor Ruth E. Mumford - No report (c) Commissioner Harold C. Storm - No report (d) Commissioner Leslie W. Joy - No report (e) Commissioner Robert D. Clark reported that he conducted a survey within his building (Monterey House) in response to the question in the bulletin re: Library. Thirty nine people responded in favor of using the Delray Beach Library. r1 LJ Reports of Various Agencies of the Town (a) Planning Commission - Letter of recommendation and consider appointment. Mrs. Roberts read the recommendation of the Planning Commission to appoint Charles B. Blankenship as Alternate Member to fill the vacancy resulting from the res- ignation of Harold C. Storm. (See letter attached.) MOTION by Commissioner Storm/Vice Mayor Mumford that Mr. Blankenship be appointed Alternate Member on the Planning Commission, term to expire July 1978 and to a full term July 1978 to July 1981 carried unanimously on a voice vote. Mrs. Roberts stated that the next meeting of the Planning Commission will be held on Wednesday, May 10th at 7:30 P.M. (b) Board of Adjustment - Letter of resignation, Frank Carberry, Alternate Member. Mrs. Roberts read Mr. Carberry's letter. (See letter attached.) MOTION by Commissioner Clark/Commissioner Joy that this resignation be accepted carried unanimously on a voice vote. Mayor Horton noted that this vacancy must be filled within thirty (30) days. This item will be scheduled for the May 30th Workshop Meeting. (c) Housing Board of Adjustment and Appeal - Mrs. Roberts reported that the next meeting will be held on Wednesday, May 10, 1978 at 10:15 A.M. (d) Community Appearance Board - No report • Minutes Highland Beach Town Commission Regular Meeting May 2, 1978 MOTION by Vice Mayor Mumford/Commissioner Clark that the job de- scription for Police Sgt. be approved as submitted carried unanimously on a voice vote. Page 3 of 7 Personnel Mrs. Roberts had distributed a suggested revision of the salary schedule to provide for a new classification for the Building Official. She asked for Commission approval of this matter. MOTION by Commissioner Clark/Commissioner Storm to approve a schedule of salary ranges carried unanimously on a roll call vote. Mrs. Roberts had also dis+~ributed a Job Description for the position of Sgt., Police Department. Area Plannina Board - Request Approval of Air Pollution Control Program, 78-33. After discussion the Town Manager was instructed to inform the Area Planning Board that the Town Commission unanimously con- sented to oppose this project as they felt it was a duplication of efforts. Ordinance - Proposed Ordinance to Amend Chapter 13~ entitled • "Housing", Code of Ordinances. The proposed Ordinance was read in its entirety for the first reading by the Town Clerk. Mayor Horton took this time to announce that on May 9th the Florida Cooperative Extension Service, University of Florida will sponsor a vegetable Field Day program in Belle Glade. The Mayor stated the he had received three requests for proc- lamations and unless there was no objection from the Commission, he would ignore such requests rather than make individual judge- ments as to the necessity of each one. Reports, Correspondence and Continuing Reports, Elaine W. Roberts, Town Manager. Mrs. Roberts reported on the April 14th meeting of the Palm Beach County Municipal League. Circuit Court, Chief Judge, John Beranek spoke on the transition of the Municipal Court to the County Court System and its shortcomings. Mayor Horton stated that the Legis- lative Delegation should be informed that the new system of courts • Minutes Highland Beach Town Commission Regular Meeting • May 2, 1978 Page 4 of 7 is not working as far as municipal ordinances are concerned. It was the consensus of the Commission that Mayor Horton compose a letter to be sent to surrounding Municipalities, Municipal League and Florida League of Cities, also the Tri-County League and Local State Elected Officials - Senators and Representatives. Mrs. Roberts asked the Commission if they wished her to remain as a voting member of the Palm Beach County Municipal League. MOTION by Vice Mayor Mumford/Commissioner Clark that the Town Manager continue as voting representative for the Town of Highland Beach to the Palm Beach County Municipal League carried unanimously by voice vote. • The Treasure Coast Regional Planning Council will hold its next meeting on May 18th in Stuart. Mr. Thomas A. Hayes, District Assistant to Senator Lawton Chiles will be in Town Hall on Friday, May 19th from 9:00 A.M, to 10:00 A.M, to assist constituents and town officials with any problems they may be having with the federal government. Correspondence received. A letter from Flori da State Department of Revenue, suggesting a proposed change in collection of Social Security Taxes. Mrs. Roberts was instructed to speak to Mr. Hayes about this matter. Mrs. Roberts received "A Library In The Sunshine" notice of an exposition to be held at the Sunrise Music Theater, 8:00 P.M., Saturday, May 13th in Sunrise, Florida. Admission $1.00. During the month of April Mrs. Roberts received many publications and reports which are available in her office and in the files. The Town Manager reported on Town Departments: BUILDING DEPARTMENT A C. O, was issued to John Hyland's triplex on Russell Road and a temporary C.O. was issued to the Blaskovic's triplex on Highland Beach Drive. Commissioner Clark and Mrs. Roberts interviewed two of the finalists for the position of Building Official. Anew Building Official should be employed within the next. two weeks. Minutes Highland Beach Town Commission • Regular Meeting May 2, 1978 Page 5 of 7 FINANCE DEPARTMENT A proposed contract from Nowlen, Lynch and Stewart, audit firm, for the next fiscal year (1978-79) was received by the Town Manager. Mrs. Roberts noted that the rate would be the same as last year ($7,000.00). MOTION by Commissioner Clark/Vice Mayor Mumford to enter into a contract with Nowlen, Lynch and Stewart for the fiscal year 1978-79 carried unanimously on a roll call vote. The Finance Director attended the annual conference for Municipal Finance Officers April 9th through the 12th in Ft. Lauderdale and the Deputy Finance Director attended the afternoon session on April 10th regarding the Uniform Accounting System. The Finance Director attended a mini computer workshop in Atlantis on April 13th. Mrs. Roberts requested Commission action on the allocation of Anti Recession money. She requested the Commission to apply the present balance of $5,649.67 toward the insurance bill in the amount of $5,690.00. • MOTION by Commissioner Storm/Commissioner Joy that the Anti Recession money be applied toward the insurance bill carried unanimously on a voice vote. The six-month financial statement had been distributed to the Town Commission and discussion relative to this statement followed. A 1966 Bond Issue payment was made to Sun National Bank on May 1st. HEALTH DEPARTMENT Mrs. Roberts informed the Commission that the two Doctors whose names were offered for Health Officers would be contacted. MAINTENANCE Michael Coppola has been proceeding with the maintenance on the fire hydrants. He striped the parking places at the Police Station and he now has the paint for the fire hydrants. The emergency generator for the sewage system will be painted white. Minutes Highland Beach Town Commission Regular Meeting • May 2, 1978 Page 6 of 7 The Town has received 10 Malayan palm trees from Boca Ration C~ ~ 10.00. for use on our municipal property. POLICE DEPARTMENT Mrs. Roberts has given approval of a Training Key Program for that Department, total cost $26.25. Mrs. Roberts reported on a memo from the CDC, this memo along with a fully, approved and executed amendment to the original agreement is available in her office. The memo dealt with the issue of appointment to represent Gulfstream and Highland Beach to the CDC and have a vote re: the budget for the next fiscal year. TOWN CLERK The Town Clerk attended the annual conference of the City Clerks in Ft. Lauderdale, April 9th through the 12th. She has done research on ordinances from other municipalities relative to campers and commercial vehicles. • PUBLIC UTILITIES AND WORKS Mrs. Roberts received a copy of the bid tabulation for Water Treatment Plant automatic lime feed and other work, from the consulting engineers. MOTION by Commissioner Storm/Vice Mayor Mumford to accept the bid of William F. Cox, Inc., in the amount of $168,000.00 for impovements to the water plant carried unanimously on a roll call vote. Mrs. Roberts reported that the water consumption for April was quite high (25,500,000 gals.). Also wells #2 and #3 continue to have a high bacteria count and the engineers are monitoring these wells toward finding a solution. The sewer system monthly report from Carl Howard is on the clipboard. ZONING Two public hearings already held, next one scheduled for May 16, 1978 at 7:00 P. M. • Minutes Highland Beach Town Commission Regular Meeting • May 2, 1978 UNFINISHED BUSINESS Mayor Horton recognized one taxpayer. Page 7 of 7 BILLS FOR APPROVAL MOTION by Vice Mayor Mumford/Mayor Horton to approve the bills for payment carried unanimously on a voice vote. Mayor Horton recognized Frank Carberry who gave a report on a water conservation display held by the South Florida Water Management District at the open house, Special Day for the newly opened facility on Copans Road, Pompano Beach, which he attended this date. r1 LJ Meeting Adjourned at 3:20 P.M. Approved: ~--n Loui Y Horton, Mayor . i~~u1 Ru h E. Mumfo'rnd, ice Mayor ~J• Robert D. Clark, Commissioner ATTEST: '~ r ~T6wn Clerk/ l~rL~ Dated: May 11, 1978 Lesljle W. J Harold C,! Storm, Commissioner •