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1978.08.01_TC_Minutes_Regular • TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Regular Meeting August 1, 1978 1:30 P.M. Mayor Horton called the Regular Meeting to order at 1:30 P.M. In attendance were: Mayor Horton and Commissioners Clark and Storm. Also in attendance were: Mrs. Roberts, Town Manager, Chief Jones, Thomas E. Sliney, Town Attorney, and Mrs. Jane E. Barker, Acting Town Clerk. PLEDGE OF ALLEGIANCE Public Requests snd Comments Former Mayor Gilday spoke of Commissioner Joy's recent demise and how much he would be missed. At this point, there was a m~ament of silent prayer, in memory of Commissioner Leslie W. • Joy. Several Town Residents then spoke on Item No. 8 on the agenda, the Urbanek Law Suit. Reports - Town Commission (a) Mayor Horton - Mayor Horton reported that the Town Commission had received the preliminary draft of the General Operating Budget for the Fiscal Year 1978-79. Proposed total millage is 3.529 (with a debt service of 1.01) which is a reduction from the 1977-78 millage of 3.855. The Commission will be working on this preliminary budget for the next several months. Mayor Horton called for a Motion to receive these preliminary figures, according to Federal Revenue Sharing requirements.. MOTION by Commissioner Clark/Commissioner Storm that the draft budget as presented by the Town Manager, for the Fiscal Year 1978-79, has been received as of this date. Vote was unanimous. (b) Commissioner Storm - Commissioner Storm reported that he • had met with the Town Manager and the Finance Director concerning the budget and the Retirement Plan amendments. Minutes Highland Beach Town Commission • Regular Meeting August 1, 1978 Page 2 of 6 (c) Commissioner Clark - Commissioner Clark reported that he had attended a meeting of the "201 Facilities Technical Advisory Committee" on July 25th. The purpose of this meeting was to choose among several alternate methods of expanding the future sewage facilities, between now and the year 2000. Reports of Various Actencies of the Town (a) Planning Commission - Mrs. Roberts reported that the regular meeting of the Planning Commission will be August 9, 1978. (b) Board of Adjustment - Mr. Brotzman reported that no petitions were received in the past month. (c) Housing Board of Adjustment and Appeals - Mrs. Roberts stated that this Board would be meeting again in August. • (d) Community Appearance Board - Mrs. Roberts reported that Mr. Norman Hile has been recommended by the Board to fill the alternate vacancy. MOTION by Commissioner Storm/Commissioner Clark that Mr. Hile be appointed to fill the vacancy on the Community Appearance Board. The vote was unanimous. (e) Police Committee - The next regular meeting of the Police Committee will be held on September 19, 1978 at 10:00 A.M. RESOLUTIONS The Acting Town Clerk read Resolution No. 353 honoring Mr. Milton M. Beekman, who has served as Town Commissioner-Town Clerk and member of the Community Appearance Board. MOTION by Commissioner Storm and seconded by Commissioner Clark that this Resolution be adopted. Mayor Horton, speaking for the Commission, made this a unanimous vote of approval. The Acting Town Clerk then read Resolution No. 354 honoring • Mr. Leslie W. Joy, who had served as Vice Mayor, Town Commissioner-Town Clerk. MOTION by Commissioner Clark and seconded by Commissioner Storm that this Resolution be adopted. Vote was unanimous. Minutes Highland Beach Town Commission • Regular Meeting August 1, 1978 ORDINANCES Page 3 of 6 (a) "Interim Services and Facilities Fees - Procedure for Refund" This Ordinance was read in full by the Acting Town Clerk. Attorney Sliney stated that Section 3 should read the same as Section 4 - "..... after expiration of claim filing deadline date". Mayor Horton called for a Motion to adopt this Ordinance as amended. MOTION by Commissioner Clark/Commissioner Storm that the Motion as Amended be adopted. Vote was unanimous. (b) Proposed Traffic and Parking Ordinance. Mayor Horton announced that this Ordinance was tabled for now. (c) Proposed Ordinance increasing the Water Connection Fee. The Acting Town Clerk read this Ordinance by title only - • first reading. Mayor Horton pointed out that this Ordinance will increase the water connection fee from $200.00 to $300.00. Urbanek Law Suit Mayor Horton called on the Town Attorney for a summation and recommendation on this issue. Mayor Horton then read a letter from Mr. Totz dated July 21, 1978 for the record (Attached). Prolonged discussion took place and it was the consensus of the Commission that there was no point in making any counter- offer to Mr. Totz's letter of July 21, 1978. Request from Tylander, deClaire and Van Kleeck regarding Retainer Fee Mayor Horton read a letter from Tylander, deClaire and Van Kleeck dated July 14, 1978, the Town's counsel, wherein they are requesting an increase in their retainer fee. Mayor Horton called for a Motion to accept the agreement as set forth in Mr. Sliney's • letter of July 14, 1978. MOTION by Commissioner Clark/Commissioner Storm that the agreement be accepted. In polling the Commission, the vote was unanimous. Minutes Highland Beach Town Commission • Regular Meeting August 1, 1978 Air Conditioning Work Page 4 of 6 Mrs. Roberts is requesting the approval of the Commission for an amount not exceeding $4,000.00 to have Gulfstream Air Conditioning, Inc. convert the air conditioning system from air cooled to water cooled, which would include the drilling of a well. MOTION by Commissioner Storm/Commissioner Clark that this amount be approved. In polling the Commission, the vote was unanimous to approve this expenditure. Reports, Correspondence and Continuing Reports, Elaine W. Roberts, Town Manager Mrs. Roberts reported on: The Palm Beach County Municipal League meeting held in conjunction with the first annual Summer Festival in Carlin Park on July 21st (no meeting is • scheduled for August); the Treasure Coast Regional Planning Council meeting scheduled for August 10th in Stuart; hearings on the proposed County Charter to be held in Delray Beach on August 9th; at Kings Point on August 3rd; and the final hearing on August 22nd at 10:00 A.M. in the County Courthouse in West Palm Beach. Mrs. Roberts further reported that she had received correspondence from the Florida League of Cities regarding their annual conference; the Area Planning Board regarding a petition for federal funds for planning; a Water Management District Bulletin regarding the budget for 1978-79; the Property Appraisal Adjustment Board regarding properties in Highland Beach. She also reported on the questionnaire from the "208" and a Public Hearing to be held on August 3rd at 7:30 P.M. on water quality held by the Area Planning Board. The Treasure Coast Regional Planning Council advised of a proposal for a survey study to deepen the Intracoastal Waterway from 10' to 12'. Mrs. Roberts requested the Commission approval of $500.00 to be paid to Mr. Donald MacDonald for Retirement Plan amendments to conform with the IRS requirements. • MOTION by Commissioner Clark/Commissioner Storm to approve this amount for payment to Mr. MacDonald upon completion of the work. Vote was unanimous. Minutes Highland Beach Town Commission • Regular Meeting August 1, 1978 Page 5 of 6 Mrs. Roberts then reported on the various departments: Building Department - One Certificate of Occupancy was issued and one building permit was issued during the month. Finance Department - The nine months' financial statement has been received, also preliminary budget figures. Interest received from C.D.'s amounted to $8,278.10; received from Federal Revenue Sharing - $3,022.00 and received from Anti- Recession was $414.00. A 1972 Bond Issue payment of $49,005.00 was made. Health Department - Mrs. Roberts reported receiving some Terramycin. Maintenance Department - Dianna Kerher has been hired on a two months' contract - 20 hours per week at $3.00 per hour - to help Michael Coppola. • Police Department - C.D.C. meeting scheduled for today was postponed. The monthly report, given to the Commission, contained a commendation regarding Patrolman Donald Kasten's alert police work. Patrolman Kasten was informed. Town Clerk - Mrs. Roberts reported that the Town Clerk was extremely busy straightening out Ordinances and files. Part time help is being considered. Public Utilities and Works - Water Facilities - Edwards Electric has been approved as subcontractor to Cox, the General Contractor. A bid has been received from Edwards Electric re: the emergency generator. Some discussion followed. The six months' total water consumption - for treated water - was 143,199,000 gallons and - for raw water - 140,469,000 gallons. Mrs. Roberts further reported that a status report had been received from Ross, Saarinen, Bolton & Wilder. Dean Patrinely will be going to school for two years and John Roberts will be replacing him. Sewage Facilities - More work has been done on the pump motors • because of being hit by ligi~td'ning. Two reports have been received from Carl Howard; July 11, 1978 and July 27, 1978. Minutes Highland Beach Town Commission Regular Meeting August 1, 1978 Page 6 of 6 Florida Power & Light is working on the underground electric service and the DOT has mowed the AlA right of way. The Zoning Ordinance is being typed in final form and the Healy case was printed in the Zoning Bulletin. Unfinished Business - Three Town Residents addressed the Commission about Agenda Item No. 8. New Business - None Bills for Approval The bills were presented for approval. Mayor Horton called for a Motion to approve these bills for payment. L J MOTION by Commissioner Storm/Commissioner Clark that the bills be paid. The vote was unanimous. Meeting ADJOURNED at 4:10 P.M. ,/~~ APPROVED : .,~''y Louis< E ATTEST: ~, -C ;~ r~-E: ! ~ ~,~t_ ~~ ~_ / cting Town Clerk Dated: August 11, 1978 /. Horton, Mayor (Absent) Ruth E. Mumford, Vice Mayor `V Robertr Clark/, Commissioner Harold C. S~i6rm, Commossioner r1 LJ