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1978.08.29_TC_Minutes_WorkshopTOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission Workshop Meeting August 29, 1978 10.30 A.M. The Workshop Meeting was called to order at 10:30 A.M. by Mayor Horton. Those in attendance were: Mayor Horton and Commissioners Bauer, Clark and Storm. Vice Mayor Mumford was absent. Also in attendance were: Mrs. Elaine W. Roberts, Town Manager, and Mrs. Jane E. Barker, Acting Town Clerk. 78.52 Proposed Ordinances Mayor Horton discussed the huge water bill that was paid by a resident in Town, explaining that if a hose had been left running for a month, the usage would amount to 1,490,000 gallons. This same meter has been rechecked and appears to be operating normally and it, therefore, has to be assumed that water was running somewhere on the property - resulting in the loss. • (a) Amending Chapter 29 of Code of Ordinances entitled "Water System". This Ordinance had a first reading on August 1, 1978 and will be scheduled for second reading and possible adoption at the Regular Meeting on September 5, 1978. (b) Amending, Chapter 182 of Code of Ordinances entitled "Pensions and Retirement" (c) Amending Ordinance #322_ which appropriated funds for Fiscal Year 1977-78. (d) Appropriate funds and adopt the General Operating Budget for Fiscal Year 1978-79. (e) To effect a Tax Levy based upon 1978 taxroll for Fiscal Year 1978-79. These Ordinances will have a first reading at the Regular itieeting on September 5, 1978. r~ L 78.53 Proposed Resolution(s) (a) To honor farmer Mayor-Commissioner Clem F. Hackman Mayor Horton explained for all that former Mayor Hackman Minutes Highland Beach • Town Commission Workshop Meeting August 29, 1978 Page 2 of 6 is seriously ill. During his terms in office he contributed much to the Town; having been the one who arranged for the Contract Post Office. Also through his efforts, the Town worked out an arrangement with the Del Trail Fire District in which the Town built the fire station and Del Trail supplied the firemen and the equipment. He also suggested the $200.00 water connection fee Ordinance. Mayor Horton Honoring Mr. meeting next recommended a Resolution be drawn up Hackman and be scheduled for the regular week. (b) A proposed Resolution to chancre signature cards for Town Bank Accounts was tabled for the resent time. 78.54 Request from Hi-Riser Realty, Inc. • There was a brief discussion on their request for relief from Section 23-7 of the Code of Ordinances (temporary sirgn), for Lots .123 and 124, Hi-Riser Realty is the agent for tie ~ ~"~ ' proposed Townhouses which will be selling from $149,000 td~:.,.= $249,000 and they are desirous of being able to identify 'heir location. This matter will be scheduled. for next week's regular meeting. 78.55 Memo from Town Manager dated 8-7-78 re: Local Control of Coastal Permits Mrs. Roberts reported that she had received a newsletter from Florida Shore & Beach Preservation Association, regarding a new law that allows local control of coastal permitting. Inasmuch as the Town already has Ordinances covering this matter, Mrs. Roberts stated that she would so notify the proper party. 78.56 Memo from Police Committee re: Sgt. Cecere's application for FBI Academy Mayor Horton has talked to Chief Jones regarding this and while this would not cost the Town additional expense, they • would lose the services of Sgt. Cesere for a period of thirteen weeks. This schooling would further Sgt. Cecere's education and would certainly be to his advantage and to the Town, should Chief Jones resign, inasmuch as Sgt. Cecere is an excellent candidate for the Chief position. Minutes Highland Beach Town Commission • Workshop Meeting August 29, 1978 r ~ U • Page 3 of 6 This matter will be discussed further at the Regular Meeting next week. 78.61 Milani Delinquent Water Bill Mrs. Roberts stated that Mr. Milani has had a delinquent water bill since last fall. Some months ago, he agreed to pay this water bill in the amount of $145.96. Last week a check was received for half this amount, which the Town is holding, and with the Commission's concurrence, Mr. Milani will be notified that the Town will not accept the check for $72,98 and further, expects payment in full. 78.57 Town Birthday Party (6-3-49} Mayor Horton announced that the Town would be celebrating their 30th Birthday next :year and inasmuch as there. was no celebration for the 25th Birthday, it was felt that possibly the money from the sale of the confiscated boat could be used for this. Mayor Horton further discussed a revised brochure Town; the first one that the Town had being well by our present residents. Commissioner Bauer then was asked by Mayor Horto some of his ideas that he had for the townspeopl better acquainted with the Municipal Complex and Town itself. for the ~ received ~"~' "' :.. n to explain e to become with the St was further decided that this celebration should take place during the winter season when most of the residents would be here. This will be further discussed at a later time. 78.58 Personnel___Matters (a) Job Evaluation Plan - Mrs. Roberts requested approval from the Commission on the new Job Evaluation Plan, which now shows eight grades instead of the previous six grades. Under the Personnel Rules and Regulations, No. 16 - Retire- ment Plan - would not need any action if the Town Commission passes the Retirement Plan Ordinance Amendments. Also in the Personnel Rules and Regulations, it states that an employee's performance must be evaluated every six months, which is contrary to our normal merit system procedure. Therefore, possibly no action will be needed on this. Minutes Highland Beach Town Commission Workshop Meeting August 29, 1978 Mrs. Roberts asked ations,to be placed Commission wishes. Page 4 of 6 the Commission to study these recommend- on a future agenda whenever the 78.59 Municipal Code Corporation Pro osal Mrs. Roberts requested that this matter be tabled for the present time. 78.60 Designation_of Official Representative to Florida League of Cities Convention in Hollywood, Florida on October 19-21, 1978. U In order to have an official representative at the Florida League of Cities Convention, a form would have to be sent in that designates the voting delegate. Hollywood, Florida being so close, Mrs. Roberts indicated that whomever would attend would probably travel back and forth each day and since there is plenty of time to decide this matter, it will be placed on the September Workshop agenda. 78.62 _Letter of August 17, 1978 from County Commission. re: Workshop on 9-11-78 for Proposed Palm Beach County "Fair Share Contribution for Road Improvement Ordinance" Mrs. Roberts stated that she has looked through this Ordinance very carefully and has a lot of questions concerning it. With the Commission's concurrence, Mrs. Roberts will attend the Palm Beach County Municipal League meeting on September 8th and then attend a workshop meeting of the County Commission to which municipal representatives have been invited. She will report back to the Commission afterthe meeting with the County Commission. ?8.63 Letter of August 4~ 1978 from Treasure Coast Regional Planning Council re• Coastal Zone Management Plan Continuation. • Mrs. Roberts stated that the Treasure Coast Regional Planning Council is the area-wide clearing house for applications for Federal funding and they are requesting money to continue the development of the coastal zone management plan. Minutes Highland Beach . Town Commission Workshop Meeting August 29, 1978 Page 5 of 6 Mrs. Roberts is recommending to the Commission that we urge them to continue with such a study. Mayor Horton stated that this was an administrative matter and the consensus was to inform the Treasure Coast Regional Planning Council that we are in favor of it. 78.13 Hoffman RPUD - Letter of Auciust 1, 1978 reauesting extension. Mayor Horton stated that the Hoffmand RPUD which was granted to them makes an allowance for an extension until they are able to get the necessary approvals from the governmental agencies. Several extensions have been granted; they have been trying to get their necessary approval from the govern- ment and have not been able to do this as yet and are ask- ing for another extension. After discussion, it was decided that this matter be placed on the agenda for the September Workshop • Meeting. The present extension expires 10--4-78. Reports - Town Manager Mrs. Roberts reported that a letter was received from Mr. Arthur Roy, resident of Penthouse Highlands re: having the Town take over the cleaning of the beach. We have had previous correspondence from Mr. Roy concerning this subject and it was felt that it would not be fair to have all the taxpayers pay for this service when some of them do not have access to the beach. Mayor Horton announced the Town had received a letter from Mayor Marshall of Boca Raton regarding the proposed County Charter. Mrs. Roberts then asked if the Mayor wished to discuss the proposed new County. Mayor. Horton would like the names of someone who is interested in serving on a committee that is "looking into the new County. Mrs. Roberts announced that there is a Beach Seminar being • held on October 4 through October 7, 1978 on Captiva Island. Another Town Resident then spoke on various subjects. • Minutes Highland Beach Town Commission Workshop Meeting August 29, 1978 • Page 6 of 6 MOTION by Commissioner Clark/Commissioner Storm that the Workshop Meeting be ADJOURNED. Vote was unanimous and the meeting ADJOURNED at 12:10 P.M. ..., , A~~PROVED: ~ ~-r--r t ~-~L' Lour Y. Horton, Mayor ,. (Absent) Ruth E. Mumford, Vice Mayor Har Bauer, Commi Toner, Robert D Clark, ommissioner "~, ~l~ + Harold C. Storm, Commissioner -~ ~~- ATTEST: `- '~~Z-~~1_-c % C-;~ . ~ %~~c~'-c%~ -' -~ ,~~ Tow~'n Clerk Dated: ~ ~~--~~ ,~ ~ ~^ /~'' j<~ U