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1978.10.03_TC_Minutes_Regularr TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Regular Meeting October _3, 1978 1.30 P M Mayor Horton called the Regular Meeting to order at 1:30 P.M. In attendance were: Mayor Horton, Vice Mayor Mumford, Commissioners Bauer, Genovese and Storm. Also in attendance were: Elaine W. Roberts, Town Manager, Chief of Police Kenneth Jones, Attorney Thomas Sliney and Jane E. Barker, Town Clerk. PLEDGE OF ALLEGIANCE Public Requests and Comments - None Approval of Minutes For Meetings of: June 20, 1978 - Special • 27, - Special " 27, - Workshop July 5, - Regular " 18, - Special July 25, 1978 - Workshop Aug. 1, - Regular " 25, - Special " 29, - Workshop MOTION by Commissioner Storm/Commissioner Bauer that the Minutes be approved as listed. The Minutes were unanimously approved. Reports - Town Commission (a) Mayor Louis Y. Horton - Mayor Horton reported that he had talked with former Mayor Gilday aMd he had agreed. to accept the appointment to the South County Committee. Mayor Horton feels that we would be well represented in this regard. MOTION by Commissioner. Genovese/Vice Mayor Mumford that former Mayor Gilday be appointed to this Committee. All tsembers of the Commission voted in favor of this appointment. Mayor Horton then discussed the possibility of holding. a 30-year observance of the Town inasmuch as this had not been done on its 25th anniversary. Mayor Horton has talked with Commissioner Bauer regarding this and requested Minutes Highland Beach Town Commission • Regular Meeting October 3, 1978 Page 2 of 9 that he organize a committee to begin work on this project. The month of February 1979 was suggested as a good time for this birthday celebration, and Commissioner Bauer will begin organizing it. Mayor Horton then read for the record a letter from Shirley Kohl Vallan, Town Manager, Town of Manalapan, re- garding a benefit Reception to be held in honor of William Cruickshank. The Palm Beach County Municipal League estab- lished a William Cruickshank Memorial Scholarship Fund at Palm Beach Junior College for the purpose of providing scholarship funds to needy young people interested in gov- ernment service. This Reception will be held at the Breakers Hotel in late October and Mrs. Vallan is seeking people who are willing to work on committees, as well as good turnout at the Reception. Vice Mayor Mumford reported she had volunteered to help. • (b) Vice Mayor Ruth E. Mumford - Vice Mayor Mumford had nothing to report other than she is still. looking at the Town. (c) Commissioner Harry Bauer - Commissioner Bauer stated that he is still working on the emergency medical service. He and Mrs. Roberts met with the Atlantic Palm Beach Ambu- lance Service, which is the only service allowed in Town, and they will submit an estimate of how much this service could cost. It was determined that a patient can be trans- ported either to Boca Raton Community Hospital or Bethesda Hospital. Commissioner Bauer will submit further infor- mation when it has been obtained. Discussion was also held regarding our patrolmen receiving further CPI training from the American Red Cross. (d) Commissioner Peter J. Genovese - Commissioner Genovese questioned the legal repercussions should something go wrong when one of our patrolmen is administering aid to a Town resident. Chief Jones made the statement that an officer can administer only as much first aid as he has been trained to do. He is not permitted to go beyond that stage. • Minutes Highland Beach Town Commission • Regular Meeting October 3, 1978 (e) Commissioner Harold C. Storm - No report. Reports of Boards and Agencies of the Town (a) Board of Adjustment Board of Adjustmen t to both petitioners: the the Dobrzynski four-plex. Page 3 of 9 - Mrs. Roberts stated that the had met and had given approval Boca Cove south property and (b) Community Appearance Board - It was announced by Mayor Horton that the reappointment to this Board is going to be tabled for the present time. There was no meeting held last week due to the fact that they did not have a quorum, however, a special meeting will be held within the next two weeks. (c) Housing Board of Adjustment and Appeals - Their next meeting will be held on Wednesday, October 18, • 1978. (d) Planning Commission - Mrs. Roberts stated that the Planning Commission will be meeting on Wednesday, October 11, 1978. (e) Police Committee - No report. At this point in time, Mayor Horton discussed the length of service of people appointed to the various Boards. It has been suggested that a rotating system be instituted in order to get new blood on the Boards at all times. Mayor Horton asked the Commission to give some thought to this and it will be discussed further at the next Workshop Meeting. Hoffmann RPUD - Petition for Extension This matter had been discussed at the Workshop Meeting last week. Inasmuch as they have not been able to get the proper information from the State Agencies, counsel for Mr. Hoffmann has requested a six-month extension to their RPUD. r1 L J Minutes Highland Beach Town Commission • Regular Meeting October 3, 1978 Page 4 of 9 MOTION by Commissioner Storm/Commissioner Genovese to grant this extension fo.r six months. There was considerable discussion on this matter and Vice Mayor Mumford is of the opinion that this should be the last extension granted to Mr. Hoffmann. It does appear that a good effort is being put forth and Mayor Horton explained that, as this extension nears the end, the matter can be thoroughly researched, should they not get their permits. Commissioner Bauer requested that counsel for Mr. Hoffmann keep the Town apprised~of action taken and correspondence with agencies. In dolling the Commission, the vote was unanimous in favor of granting Mr. Hoffmann a six-months' extension. Petition from Philip R. Conner, Jr. regarding Town Lots i~~ ~ i~a • Mayor Horton read a letter dated September 12, 1978 from Philip R. Connor, Jr. of Managed Resorts, Inc. for the record. They are applying for a temporary sign permit for Town Lots 123 and 124, located at 2565-2575 South Ocean Boulevard. A letter from several residents of Byrd Beach was also read for the record. This letter was dated September 13, 1978. There was a lengthy discussion concerning their plans, their landscaping, and the fact that they have been meeting with the Planning Commission since June and have been making changes in the plans. Therefore,. the Planning Commission has not given final Site Plan approval. The issue in this case is that a building permit has not yet been issued and under Section 23.3 of the Code of Ordinances, a sign can not be posted until the permit has been issued. Mayor Horton stated that it is the Com- .~ mission's responsibility to see that the Code of Ordinances is enforced. There was further discussion with the end result being that • relief from this Ordinance was not. granted to Mr. Connor. Much more discussion then took place regarding parking. Minutes Highland Beach Town Commission • Regular Meeting October 3, 1978 RESOLUTIONS Page 5 of 9 (a) Resolution honoring former Commissioner Robert D. Clark Resolution No. 359 was read in its entirety by the Town Clerk. MOTION by Commissioner Genovese/Vice Mayor Mumford that this Resolution be adopted. The vote was unanimous by rule of the Chair. (b) Resolution petitioning Board of County Commissioners for relief from taxes levied for municipal services. Resolution No. 360 was read in its entirety by the Town Clerk. There was some discussion concerning the words "is now" • in the second paragraph and this was changed to "has" inasmuch as the budget for the fiscal year 1978-79 has been passed by the County Commission. MOTION by Vice Mayor Mumford/Commissioner Bauer that the Resolution be adopted as read and changed. The vote was unanimous. (c) Resolution Nos. 361 - 362 - 363 - Changing signature cards at Banks. Mayor Horton stated that the Chair would entertain a Motion that the Commission approve a standard form as submitted by the banks for recording signatures for use in signing checks. MOTION by Commissioner Bauer./Commissioner Storm that Resolution No. 361 be adopted. The Commission all voted Aye. ,~ ~".., ,~. ;"~. MOTION by Commissioner Storm/Commissioner Genovese that Reso- ~•-~. lution No. 362 be adopted. The Commission voted Aye. MOTION by Vice Mayor Mumford,/Commissioner Genovese that Reso- • lution No. 363 be adopted. The Commission voted unanimously to adopt this Resolution. Minutes Highland Beach Town Commission • Regular Meeting October 3, 1978 Ordinance (Proposed) - First Reading Page 6 of 9 An Ordinance of the Town of Highland Beach, Florida, amending Ordinance No. 331, which amended Sections of Chapter 19 of the Code of Ordinances entitled "Plumbing Code" was read by title only by the Town Clerk. This Ordinance will come up for final reading and possible adoption at the next Regular Meeting. Florida League of Cities Delegate - October 19-21, 1978 Mayor Horton announced that the Florida League of Cities Convention is being held in Hollywood, Florida and he MOVED that Mrs.Elaine W. Roberts, Town Manager, be appointed the official delegate to this Convention. Commissioner Bauer seconded and the vote was unanimous. • Reports - Town Manager Mrs. Roberts announced that the Palm Beach County Municipal League Executive Board met last Friday and they set their agenda for the next meeting, which will be Friday, October 13th in the new Riviera Beach City Hall at 1:30 P.M.; the Treasure Coast Regional Planning Council will be in Stuart on Thursday, October 12,; the hearing for the Lyle Gibson case is tentatively set for 11:30 A.M., Thursday, October 5 at-the South County Courthouse. Mrs. Roberts has been Mr. Clark's alternate at the "208" meetings and did attend a meeting last Friday. She would like to continue attending these meetings until. an elected official is appointed. The next C.D.C. Meeting will be held in Delray Beach City Hall on Wednesday, October 11th at 9:00 A,M. Mrs. Roberts feels that somebody from Highland Beach should attend this meeting inasmuch as the Town was not notified of the last C.D.C. meeting and a $90,000.00 surplus was divided among the three larger cities. r ~ LJ Minutes Highland Beach Town Commission • Regular Meeting October 3, 1978 Page 7 of 9 The Solid Waste Meeting will be on Wednesday, October 18, in the North Palm Beach Village Hall. Mrs. Roberts stated that she would be very happy to represent the Town at the Florida League of Cities Convention October 19-21. Mrs. Roberts stated that she had written a letter to Mr. Cleaver, a Scoutmaster in Boca Raton, which she read for the record. He informed Mrs. Roberts that he has a son who needs a service project to be promoted to the next rank and will direct some younger scouts in a beach cleaning project. Mrs. Roberts then reported that we now have a local Depart- ment of Natural Resources representative, Mr. Clinton Taylor. Regarding the Library, Mrs. Roberts stated that we have had many compliments on it, have received several cash donations and that Mr. Gunther, a resident of Town, is very faithful about coming in and keeping the shelves neat. Discussion then took place regarding the Personnel Matters. • Mrs. Roberts explained that the Job Evaluation Plan now includes eight grades instead of six; she did not do any job descriptions this year but just the job ratings; and then explained several articles concerning the Personnel Rules and Regulations. MOTION by Commissioner Bauer/Vice Mayor Mumford that the report as submitted by the Town Manager on August 28, be adopted. In polling the Commission, the vote was unanimous. Mrs. Roberts reported for the Building Department. For Finance: the final budget has been typed and posted on all the Bulletin Boards, a C.D. which expired the end of September has been renewed for another 90 days, the new Chart of Accounts has been completed and the Auditors started work yesterday. Health Department: several property owners were sent letters asking if they would clean up their property, along the bike path. Maintenance Department: several property owners have been • notified of lethal yellow diseased trees and have been requested to have them removed. Minutes Highland Beach Town Commission • Regular Meeting October 3, 1978 Page 8 of 9 Police Department: Officers will be taking the CPR course in Deerfield Beach on Thursday, October 26th, and Mrs. Roberts read for the record a letter of commendation from Commissioner Bauer complimenting Officers Blonder and Guthlein. Town Clerk's Department: Helen Carpenter has been hired as secretary to the Town Clerk and will also be doing some bookkeeping work. The Town Clerk has been busy with voter registrations and absentee ballot requests. Public Utilities & Works: Mrs. Roberts has received two estimates from Edwards Electric on emergency generators - one which would operate everything in Town Hall facilities including the air conditioning for $15,850.; and the other one would operate everything except the air conditioning for $10,850. Mrs. Roberts asked for the Commission's thoughts on this matter. Commissioner Genovese would like • for a friend of his, Mr. Lester Levine, to talk with the Town Commission regarding this matter before any action is taken. Mrs. Roberts reported that the water consumption was down for September - 21,264,000 vs. 24,120,000 gallons for August. Mrs. Roberts notified Ross, Saarinen, Bolton & Wilder, Inc. that the Aquifer Performance Test was approved. Carl Howard's monthly reports are placed on the clipboard. Mrs. Roberts has requested Florida Power & Light to cut trees in Town. She also reported that she has received a 25-foot easement for Appleby Street between U.S. 1 and Dixie highway inE Be~ca Raton. Unfinished Business - None New Business Mayor Horton stated that with Mr. Clark leaving, it would be necessary to appoint a representative to the Board of Trustees of the Retirement Plan. • MOTION by Mayor Horton and seconded by Commissioner Genovese that Commissioner Storm be appointed to this Board. The Commission voted unanimously in favor of this appointment. r Minutes Highland Beach Town Commission • Regular Meeting October 3, 1978 Page 9 of 9 Mayor Horton then announced that as Commissioner Genovese's area of interest, he would like for him to study the Code of Ordinances toward correcting any conflicts in language. Mayor Horton suggested that a committee could be organized to assist. Mayor Horton then discussed the matter of the Commissioners reading the Minutes of meetings, which will be in a folder on top of their mail boxes, prior to having them approved formally at Regular Meetings. Sills for Approval Bills for approval were presented by Mrs. Roberts. MOTION by Vice Mayor Mumford/Commissioner Bauer that the bills be approved for payment. All Commissioners voted Aye. • The Regular Meeting ADJOURNED at 4:05 P.M. .`~ ,-' '~ ~ ~ `'- ,, ,. / tf. ~ ... ,.._ ~ APPROVED: ,% ~~ ~' ~. Louis ,Y...~~~-Iorton, Mayor /` ,~ , ~ •J'r~ss Ru h E. Mumfor Vice Mayor arr~ Bauer, Commissioner Peter ~. ~- ~, ATTEST: l[ a c ~ Cc % ~~ - r ``:?-e ti_ Town Clerk Dated: ~~~~c:~_~f'f - ~/ l~% ~! Harold C. e, ,Commissioner rm, Commislsioner •