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1978.12.27_TC_Minutes_WorkshophI F ~ ~, TOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission Workshop Meeting December 27, 1978 9:30 A.M. Mayor Horton called the Workshop Meeting to order at 9:35 A.M. In attendance were: Mayor Horton, Vice Mayor Mumford, Commissioners Bauer, Genovese and Storm. Also in attendance were Elaine W. Roberts, Town Manager, Police Chief Kenneth Jones and Helen Carpenter, Secretary. 78.79 Amendment to Town of Highland Beach Sewer Francise Agreement - Proposed Ordinance This is still not ready to be acted on because of the problem of justifying the numbers. The purpose of this amendment is: (1) to determine what is left to be written off by the Highland Beach Utilities Company and (2) to set a flat fee of $500.00 per con- nection. In other words, this amendment is to see that the fee is kept at about the present rate so that the system can be written • off and the Town take over sooner. It is hoped that by the next Town Commission meeting, the numbers problem will be resolved; if not, this can be put off for another month or so, possibly just before the Interim Sewage Treatment Plant is phased out. Until such time as this happens, the current rate will pertain. 78.74 Monitor for the Sewage System Mrs. Roberts stated that on December 12th she met with Carl Howard, Mr. Levine and Bill Jones of Edwards Electric Co. They spent several hours looking at all the lift stations and the treatment plant, trying to decide what type of monitoring system to use and also where to put some battery-pack lights to be used if the power fails. Mrs. Roberts further related several alternatives in regard to the monitoring system. There is empty space on the new Regional Waste- water Treatment Plant computer which we might be able to use. This is located on Congress Avenue. Carl Howard also has space on some telephone lines on their sewage treatment plant which is next to the bridge on Atlantic Avenue in Delray Beach. These two new alternatives are being investigated, therefore, no decision has been made on this matter. I l~' ~~ Minutes Highland Beach Town Commission Workshop Meeting December 27, 1978 Page 2 of 6 78.85 - Proposed Ordinances (a) Ordinance No. 344 - Amending Ordinance No. 329, Section 901.6(3), which amended Chapter 7 of the Code of Ordinances entitled "Building Code". (b) Ordinance No. 345 - Amending Chapter 10, Section 10-1 of the Code of Ordinances entitled "Fire Prevention". These two Ordinances will be put on the Agenda, for first reading, at the Regular Meeting of the Town Commission to be held on Wed- nesday, January 3, 1979. 78.47 Urbanek Law Suit The Court Order has been signed and distributed and we are waiting for the Recorded Unity of Title which should be sent shortly. 78.75 Braemer Isle - Boca HI RPUD • The opinion of the Town's Counsel has been forwarded to the Boca.. _. Hi people. This item was on the Agenda only to let everybody know its status. 78.80 Vacancies on Boards (a) One on Planning Commission (b) One on Community Appearance Board It was decided to wait for response from the Bulletin before filling these vacancies. One resume' was received from Mr. Gilbert Lorenze of Regency Highlands, who is interested in the vacancy on the Community Appearance Board. 78.81 Storm Drain - Lot 4, Block 5, Bel Lido Subdivision This item was TABLED because of further study. 78 82 Proposals Regarding Police Department Mrs. Roberts stated that this is a status report only. She has discussed her proposals and findings with Commissioner Bauer. z~~ ~~ Minutes Highland Beach msg. Town Commission Workshop Meeting . December 27, 1978 Page 3 of 6 Commissioner Genovese had been out of town but will be meeting with Mrs. Roberts within the next day or two. 78.83 Bids for Paving Southwest Parking Area behind Town Hall Mrs. Roberts repored receiving four (4) bids and an up-dated bid from Hardrives which was the number two bid. The biggest problem is with the 6-inch base: local rock, shell rock or lime rock. Mayor Horton suggested possibly expanding the work and paving the area in front of the Police Station and the entry way which has some pot holes and a dip where water lays. 78.84 Recommendation from Tom Virgin regarding Lethal Yellow Inoculations About two years ago, when this program was started, a policy was set as to how many grams would be given to people to inoculate their trees. Then about a year ago this dosage was increased • from 1 gram to 2 grams, so that the dosage which we gave out to the people who borrowed the gun was more that what we gave Mr. Virgin. We then had a complaint from a property owner whom Mr. Virgin was working for and said that he was being charged for the extra doses because we were still only giving Mr. Virgin 1 gram. Mrs. Roberts then asked Mr. Virgin to give us his recommendation as to the number of grams that would be needed to inoculate the trees, which he has done in a letter. Therefore, this would be an authorization for us to give Mr. Virgin the same amount that we are giving other people who inoculate their own trees. The Commission concurred with the recommendation of Mr. Virgin on extra dosage. Before getting into the item of Town Manager Reports, Mayor Horton said he thought the Commission would be interested in hearing the latest on the drug bust boat. Mrs. Roberts stated that this matter is to go to trial within the next 5 to 6 weeks. We should be hearing about the scheduled trial around the end of January. • Discussion on observance of the Town's Birthday Next year will be the Town's 30th birthday. Mayor Horton stated Minutes Highland Beach Town Commission Workshop Meeting • December 27, 1978 Page 4 of 6 that there are a number of new residents who have asked questions from time to time about the Town - what its background is and all sorts of questions which we tried to answer in the booklet which was prepared about 5 years ago. Mayor Horton said the thought was that with the 30th Anniversary of the founding of the Town and the fact that a new booklet is needed, we might combine the two efforts and have a day, sort of an open house, with a number of visual displays showing the popu- lation growth, growth in the tax base, etc. We will publicize this and hope that the townspeople, on this particular day, would come into Town Ha11 and see the facilities, the Fire Station, Police Station, Water Tower, Garage, etc. Commissioner Bauer has been working on this project. He has made a comprehensive layout with every element and every photo which they intend to take. This will be sort of a blueprint preparatory to incurring some expenses for type setting and art work. One of the Town's residents, Mrs. Louise Johnson, has volunteered to do the writing, however, Commissioner Bauer has reserved the right • to do the final editing. Commissioner Bauer asked the Commission to authorize an expend iture of $300.00 to cover the art work and type setting in order to proceed and have a final view of the booklet before it goes to press. Commissioner Bauer also stated that he would like to take pictures of the Commissioners, either. before or after the next meeting. After some discussion on the up-coming 30th Anniversary of the founding of the Town, the date of Sunday, February 25, 1979 was set for the "celebration". Reports - Town Manager Mrs. Roberts reported that there are new faces around the Town Hall. Helen Carpenter is doing the taping at the meeting today as Bette Barker is on vacation. The new face in the Post Office is Margaret Arnieri who is working all this week as Mary is on vacation. • Kay Christensen will not be leaving. Her husband did not want to move to Atlanta. I Minutes Highland Beach Town Commission Workshop Meeting • December 27, 1978 Mrs. Roberts read a letter received Cleaver which stated that Troop #33 dining canopy to be used on camping removing debris and beach cleanup. Mrs. Roberts stated that this check find out the date on which the Town Page 5 of 6 from Scout Troop Master Donald 3 would like to purchase a outings for their efforts in This canopy will cost $39.50. will be sent and she will will make this presentation. Mrs. Roberts said she received a memo from the Police Chief, asking to be excused from the Town Commission Regular Meeting next week in order to attend the Police Standards & Training Commission Meeting at Palm Beach Junior College. The Police Sargeant will sit in on this meeting of January 3rd. The C.D.C. meeting which is usually scheduled for the first Tuesday of each month has been postponed until January 9th at 9:00 in the Delray Beach City Hall. Commissioner Genovese and Mrs. Roberts will attend. A public notice about the Coastal Construction Control Line was • received. A notice was posted on the front door of the Town Hall to let people know that the plans are here. The setback has been established. It was in the newspapers that the Florida Cabinet, on December 19th, passed rigid construction setback lines along Palm Beach County's coast line. These newspaper clippings have been put on the Clipboard, given to Mr. Hamzik, Building Official, and put on the bulletin board outside the Town Manager's office. Re: Preliminary Audit Review - The Auditors, Mayor Horton, Com- missioner Storm, the Finance Department Staff and Mrs. Roberts will meet on Friday, December 29th at 2:00 to go through the pencil copy. We have received to date amount budgeted was $319 largest amount, received immediately put into the Finance Director will be the monies. a considerable amount of tax money. The ,628. and we have received $214,974. The last week, was almost $155,000. and was savings account. Mrs. Roberts and the working this afternoon on how to invest Two bids were solicited for the damaged hydrant located across from Regency Highlands. The bids were to replace rather than to repair. The cost to replace is approximately $350.00 plus $150.00 • to install. A check in the amount of $325.00 was received Decem- ber 14th from State Farm Insurance Co. Some up-to-date bids will Minutes Highland Beach Town Commission Workshop Meeting • December 27, 1978 Page 6 of 6 be obtained for the relocation of this hydrant. Insurance bids are being readied and Mrs. Roberts and Commissioner Storm will discuss this after the meeting today. Most of the in- surance policies come due in February. Re: Highland Towers Seawall: Back in July 1978, the Town Com- mission approved the form letter received from the Department of Natural Resources involving four items. Mrs. Roberts reported that the D.N.R. has submitted a form Resolution to be passed by the Town Commission, then asked that it be included on the regular meeting agenda next week (January 3, 1979) to allow these people to fill an existing boat slip and construct 35 feet of bulkhead at the mouth of the existing 35 x 37 boat slip and back fill with 300 cu. yds. of clean sand. A Town Resident, Mr. Dent, addressed the Commission. MOTION by Commissioner Bauer/Vice Mayor Mumford that the meeting be • ADJOURNED. Meeting ADJOURNED at 10:50 A.M. r- APPROVED : ..~ _.._ Lo i Y. Horton, Mayor -~ ~ ,%i'z~~ - l Ruth E. Mumford, Vie Mayor Har Bauer, Commissioner Peter Genov~se~^ Commissioner Harold C. Storm, Commissioner <~ _ ~ ATTEST: C~ ;~' ~-_< -'" ~ . ~C -~~. ~ ~~~ % own er Date: January 8, 1979