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1977.03.29_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Workshop Meeting March 29, 1977 9:30 A.M. Mayor Gilday called the meeting to order at 9:30 A.M. Present were: Mayor Morton E. Gilday Vice Mayor William S. Hults Commissioner Leslie W. Joy Commissioner Robert D. Clark Absent: Commissioner Ruth E. Mumford Also present: Elaine W. Roberts, Town Manager Thomas E. Sliney, Town Attorney M. Maree Birkbeck, Acting Finance Director • Kenneth Jones, Chief of Police Jane E. Barker, Deputy Town Clerk Absent: Kathryn M. Borgemenke Town Clerk 77.11 Town Insurance Policies The representative from Hyden was not in attendance at this time. Mayor Gilday took this opportunity to report on a meeting he had attended in West Palm Beach relative to the high cost of insurance. There were-a number of Mayors from various municipalities throughout the county in attendance. The Mayor felt the meeting had not been prepared as well as it might have been due to the fact that the insurance expert that spoke was concerned with compensation and not various aspects of insurance. The Mayor noted that the Town of Palm Beach had set up a deductible form of insurance. Mrs. Roberts stated that Mr. Hyden would be in attendance next week. 77.12 Proposed Ordinance - Amending "Signs and Advertising" Mrs. Roberts noted that problems in the Sign Code relative to hearings before the Board of Adjustment have been changed to hearings before the Town Commission. This item Minutes Highland Beach Town Commission • Workshop Meeting March 29, 1977 Page 2 of 6 has been scheduled for the Regular Meeting on April 5, 1977. 77.13 Hoffmann R.P.U.D. - Extension Mrs. Roberts wrote Mr. K. Slinkman, Attorney, and requested him to be present for the Regular Meeting April 5, 1977. This permit will expire on May 3, 1977. Mr. Sliney stated that pertinent letters should be presented by April 5, 1977; by some agencies to substantiate the request. 77.14 Vice Mayor Hults - Presentation (Maintenance Man, Equipment and Truck) Vice Mayor Hults noted that several months ago the Town entered into an agreement for a maintenance program. This contract was based on rate-per-hour with the contractor furnishing all the equipment. Vice Mayor Hults stated that if the Town furnished the equipment the hourly rate • would be $4.50 per hour plus benefits.. The Vice Mayor then gave approximate expenses for the purchase of equipment. He suggested that the Town hire the maintenance man and purchase the equipment for a definite savings. Discussion followed relative to the truck to be purchased. 77.7 Town Garage Vice Mayor Hults noted that he, Mrs. Roberts and the Building Official have gone over this in detail. Vice Mayor Hults suggested that the Town be the general contractor and sub the work out. Vice Mayor Hults gave his computations on the savings that would be realized by these items. Discussion followed. 77.15 Cooperative Dispatch Center Mrs. Roberts had attended a meeting relative to this subject and since then she has received a copy of the interlocal agreement - Boca Raton, Delray Beach and Boynton Beach. The Mayor of Gulf stream and Mrs. Roberts • are in touch each day to discuss this matter. Mrs. Roberts will schedule a joint meeting (workshop) with the officials of Gulfstream in the near future. Minutes Highland Beach Town Commission • Workshop Meeting March 29, 1977 77.16 Sewage Maintenance Schedule Status Page 3 of 6 Mrs. Roberts had requested bids for sewage maintenance and spent considerable time in research and review. She presented a proposal of Mr. Howard's which she will recommend after it is studied by the Commission. She has set up a meeting between Mr. Howard, Mr. Schott and herself on Wednesday, March 30 at 10:30 A.M. Upon request by the Mayor Mrs. Roberts gave a brief synopsis of Mr. Howard's proposal. 77.17 Discussion Ordinance entitled "Seawalls, Bulkheads, Retaining Walls" This item is scheduled for final reading and adoption on April 5, 1977. • 77.18 Policy for Notifying News Media Mrs. Roberts noted that the Town had requests from various reporters for notification of Special Meetings. The past Commissions preferred to have the reporters call the Town Hall. A survey had been made among various municipalities in the area and it was established that the three larger cities do call the newspapers and inform them of their meetings. It was the consensus of the Commission to notify the news media of all Special Meetings. Commissioner Clark referred to the 201 Plan on which he is a member of the technical advisory committee. Mr. Cannon, Chairman of this committee, requested input from elected officials on management of this project. Commissioner Clark stated that at the next meeting of the committee he will return with more definite information. Town Manager, Reports, Correspondence and Recommendations Mrs. Roberts noted that in her discussion with the Planning Commission under the Land Use Plan the topic of recreation facilities has come to the fore. She • reported on a meeting of the County representatives Minutes Highland Beach Town Commission • Workshop Meeting March 29, 1977 Page 4 of 6 she had attended. She noted that there is a proposal to purchase 100' across from Palmetto Dunes just to the south of Town Hall. She asked the Commission if they wished her to write a very strong letter to the County or did they wish her to propose a Resolution for consideration opposing the purchase of the property. Discussion followed relative to Policing, lifeguard, parking, etc. It was suggested by Vice Mayor Hults to have a Resolution ready for April 5, 1977, Regular Meeting.. Mrs. Roberts noted again that she had been assured by the County Commission that they would not consider purchasing beach property in Highland Beach. Mrs. Roberts noted that she had been following up the consulting engineers relative to the water plant. She stated that the hold-up now seems to be with the • Permutit Company. The consulting engineers will finalize the evaluation of the Town's water plant after the Permutit people make their recommendations. The water meter has been recalabrated at the water repump station. She asked the Commission to approve replacing the propeller meter at the water plant at approximately $425.00 plus installation. There is no definite information on the pay for Policemen when appearing in Court. The Town has taken the stand to pay the Officers $15.00 when they must appear. So far all cases have been traffic cases that were scheduled-for the County Court. Mrs. Roberts announced that the Chief had submitted a memo to her informing that Patrolman Simon was scheduled for surgery and would be off from work four to six weeks. The Chief has also asked for an extension of Patrolman Simon's probationary period due to the seriousness of this illness. Mrs. Roberts recommended approval of the extension. The Commission was in agreement. • Mrs. Roberts had been instructed by the Commission to obtain proposals for mosquito control from Delray Beach and Boca Raton. Minutes Highland Beach Town Commission • Workshop Meeting March 29, 1977 Page 5 of 6 Delray Beach made a proposal of $50.00 per hour with a two hour minimum and Boc Raton proposed $72.11 a trip with a total of 20 trips. This was tabled. Mrs. Roberts read from a Resolution passed by Boynton Beach to request toll free service from Southern Bell. Mr. Burson, District Manager, requested to be heard by the Commission before this Resolution was passed. This item will be scheduled for the meeting April 5, 1977. Complaints have been received about the height of the hedge outside. Vice Mayor Hults stated that • people looking for Town Hall have noted that the building is hidden. It was decided to lower the hedge about 1' or 1~'. Mayor Gilday asked that the sign designs be presented at the next meeting. Mr. Sliney stated that he had distributed the Ordinance proposing the extension of the building moratorium which will be scheduled at the Special Meeting immediately following this Workshop. Upon a question relative to a survey of the Town property by Mr. John O'Grady - Vice Mayor Hults noted that there was no survey that could be found at this time. A survey has been done in preparation for construction of the Town garage. r~ L • Minutes Highland Beach Town Commission Workshop Meeting March 29, 1977 Being no further business, the meeting Mr. Dent stated that if the Commission should call a Special Meeting and if specific persons are to be discussed they, too, should be notified. Mr. Dent referred to a Special Meeting held on March 11, 1977. Mayor Gilday stated that he felt, under the circumstances, that a meeting was warranted and he called the Special Meeting based on this. Mort ,~___. APPROVED: • Wil Page 6 of 6 at 10:45 A.M. Gi ~l~'ay , am S. Hults, Vice Mayor (Absent) Ruth E. Mumford, Commissioner Leslie W. Joy, Co iss'oner Robert D. Clark, Commissioner l" ATTEST: ~ ~w .~ ~ / ~ ' %lz ~~_ ~c?k ,~ eputy Town Clerk Dated: April 19, 1977 Recorded on 77.11 Tape 1 Sides 1 & 2