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1977.07.05_TC_Minutes_Regular• TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Regular Meeting July 5, 1977 1.30 P M Mayor Gilday called the meeting to order at 1:30 P.M. Present were: Mayor Morton E. Gilday Vice Mayor William S. Hults Commissioner Ruth E. Mumford Commissioner Leslie W. Joy Commissioner Robert D..Clark Also present: Elaine W. Roberts, Town Manager Thomas E. Sliney, Town Attorney Kenneth Jones, Chief of Police M. Maree Birkbeck, Acting Finance Director • Wally E. Schott, Building Official Kathryn M. Borgemenke, Town Clerk PLEDGE OF ALLEGIANCE Mayor Gilday called for a Motion to dispense with the reading of the Minutes for the month of May. MOTION by Commissioner Mumford/Vice Mayor Hults: "I will so move that we dispense with the reading of the minutes". ROLL CALL on the Motion Carried Unanimously. REPORTS - TOWN COMMISSION (a) Mayor Morton E. Gilday noted that at this time litigation has been commenced by the Town as against the Holiday Inn and Mr. O'Grady with a view to obtaining an abatement of the commercial enterprise being run by Mr. O'Grady upon the premises of the Holiday Inn. (b) Vice Mayor William S. Hults - No report • (c) Commissioner Ruth E. Mumford - No report (d) Commissioner Leslie W. Joy - No report Minutes Highland Beach Town Commission • Regular Meeting July 5, 1977 Page 2 of 10 (e) Commissioner Robert D. Clark stated that he and the Town Manager attended the public meeting of the South Central Wastewater "201" Facilities Board and perhaps by next month this Board will have a sample resolution to be presented to various municipalities for acceptance of the "201" Facilities. He did state that the Town of Highland Beach does not have much choice since it is in the South Florida Region and presently is contracting with Delray Beach for sewerage disposal. REPORTS - VARIOUS AGENCIES OF THE TOWN (a) Planning Commission - No report (b) Board of Adjustment - Mr. Horton reported on a public hearing held Monday, June 6, 1977. A request for a variance by the Gruenhart Construction Company was denied. Mayor Gilday noted that a vacancy of an alternate member still existed on the Board of Adjustment. He offered the name of Dr. Howard L. Hauge. Mrs. Mumford offered the • name of Mr. Edward Bennett. Mr. Horton thanked the Commission and stated he would take both names under advisement. (c) Housing Board of Adjustment and Ap (d) Community Appearance Board - Mayor as of the beginning of August, the Schubert will expire. He noted that he with Mr. Rex, Chairman of the C.A.B. (e) Police Committee - Mr. Horton gave for June. deal - No report Gilday noted that term of Mr. James will discuss this the monthly report Mayor Gilday stated that the Town had received a letter of resignation from Patrolman Ernest Giordano. He called for a Motion to accept this resignation. MOTION by Vice Mayor Hults/Commissioner Mumford: "I so move". ROLL CALL on the Motion Carried Unanimously. It was noted that the Commission appointed the members of the Police Department. • Approval of Job Descriptions and Job Ratin s Mrs. Roberts stated that she had given the Commission a packet to study relative to this item. She did note that i• Minutes Highland Beach Town Commission Regular Meeting July 5, 1977 Page 3 of 10 since that time she has made a couple of revisions to the packet this last week. These were just changes in Job Description Titles. Mayor Gilday called for a Motion to approve the Job Ratings and Job Descriptions as previously submitted and as now amended by the recommendation of the Town Manager. MOTION by Commissioner Clark/Commissioner Joy: "I so move". Discussion followed pertaining to Job Titles, Job Ratings, authority of employees, line of command, the Assistant to the Town Manager, Executive Secretary, the Town Clerk, related administrative work, Deputy Town Clerk, etc. ROLL CALL on the Motion Carried Unanimously. Mrs. Roberts asked the Mayor if this Motion is to become effective immediately. He answered in the affirmative. • Status of C.D.C. Mrs. Roberts reported on a meeting held on Thursday, June 30, 1977 held by the City Managers of Boca Raton, Delray Beach and Boynton Beach, sitting as the Board of Directors. This Board has decided that Highland Beach and Gulfstream may join the C.D.C. at a cost of $5,000. for the first year only. Mrs. Roberts spoke on the history of the C.D.C. and previous costs. She asked for Commission approval for the expenditure of the $5,000. to participate in the C.D.C. - first year cost only Discussion followed relative to response time, first year cost, new equipment, Federal grant, etc. Commissioner Clark asked if the C.D.C. was going to give the Town of Highland Beach $8,000. worth of equipment that the Town will not pay anything for. Mrs. Roberts stated that the Town will receive equipment in the amount of $8,000. and that the Town will not be billed for it. Commissioner Clark stated his own personal views on the acceptance of C.D.C. • Mr. Horton stated that the Town can not keep what it has now in the way of communication for the Police. He explained the reason why. Minutes Highland Beach Town Commission • Regular Meeting July 5, 1977 Page 4 of 10 Chief Jones gave his views on the safety of the officers on the road. Mayor Gilday called for a Motion to approve the expenditure of $5,000. for the first year. MOTION by Vice Mayor Hults/Commissioner Mumford: "I so move". ROLL CALL on the Motion Carried 4 - 1. Commissioner Clark voted "No" PUBLIC REQUESTS - None REPORTS AND/OR RECOMMENDATIONS - TOWN MANAGER, ELAINE W. ROBERTS Mrs. Roberts attended the Palm Beach County Municipal League meeting on June 10th in Delray Beach. She gave a brief report on this meeting. • She stated that a book has 'been made available to the Town prepared by Richard Orman in conjunction with the Treasure Coast Regional Planning Council -- "Overall Program Design" (Preliminary Draft). She also informed the Commission that she was nominated and elected as a Board Member of the Palm Beach County Municipal League. The Planning Congress met on Monday, June 13th, in West Palm Beach, the Treasure Coast Regional Planning Council met on the 9th of June; their next meeting will be held on July 14th. Several meetings are scheduled as follows: -- South Florida Water Management District - July 14th at 2:00 P.M. A meeting called by the President of the Palm Beach Town Council - July 12th at 7:30 P.M. to discuss assessments increase. Mrs. Roberts informed the Commission that Tom Hayes, Aide to Senator Chiles was in Town Hall June 30th. • Alice and Lou Winoker of Seagate have written a book entitled "Joy In The Mountains". They have donated an autographed copy of the book for the Library. Minutes Highland Beach Town Commission • Regular Meeting July 5, 1977 Page 5 of 10 Mrs. Roberts read a letter from Judge Scholts, Chief Judge, Fifteenth Judicial Circuit, thanking the Municipality for its cooperation during his term as Chief Judge. A letter from the Property Appraiser's office acknowledged the copy of the Town Map sent to them by Mrs. Roberts along with her request to include the Town lot numbers on the Tax Roll in November. The Town Manager reported on Town Departments: Building Department Mrs. Roberts reported receipts of $91.50 from licenses and $1,516. for permit fees for the month of June. Permits have been issued for new buildings as well as additions and alterations. No Certificates of Occupancy have been issued this past month. • The status report on the garage shows that the framing is complete, the plumbing is roughed in and now the exterior is being stuccoed and the office and storage area are being dry walled. The building should be complete within a week to ten days. On June 29th the slab support for the gas tank was poured. The tank is on the property at this time and installation will begin today. The Building Official has been attending many meetings on code revisions which will be presented to the Commission after the Town Attorney looks them over. Finance Department Report Work has been done on the preliminary budget. The preliminary assessed valuation has been received by the Town from the Property Appraiser. Mrs. Roberts stated she would like the Commission to review the budget at the July 19th Special Meeting. At this meeting the Revenue Sharing will be discussed in the appropriate manner. Discussion followed relative to meeting, dates and times. The Town Attorney has sent letters to delinquent utility accounts requesting payment. • Minutes Highland Beach Town Commission • Regular Meeting July 5, 1977 Page 6 of 10 Health Department Report There has. been received by the Town a petition and request to pass an ordinance relative to the use of spear guns. Boca Raton or Delray Beach do not have an ordinance re; this. Mrs. Roberts reported that she will continue research on this subject. Bus service status - Mrs. Roberts has received no reply to her letter to the Director, County Bus Service. Police Department Report Officer Cecere will be in charge during the Chief's vacation which will start Friday, July 8, 1977 for two weeks, Mrs. Roberts reported. Town Clerk's Department • Considerable research has been done on the Financial Disclosure Forms. Public Works and Utilities Department The sewage system reports were submitted by Carl Howard. Only seven properties within the Town are not connected to the sewage system and the Town Attorney will coordinate with the Town Manager on a letter to be sent to these property owners. Mrs. Roberts asked the Commission if they would approve the proposal from Southern Bell on the installation of control circuits monitoring system in the Fire Station as well as the contract with Carl Howard, not to be effective until Mr. Howard receives his insurance. Discussion followed relative to Mr. Howard's insurance. Mr. Sliney noted that Mr. Howard's contract can not be effective in view of his lack of insurance. He did state the contract could be run on an interim basis. Vice Mayor Hults suggested that the Town remain on the • basis it has been on until Mr. Howard obtains his insurance. Minutes Highland Beach Toqn Commission • Regular Meeting July 5, 1977 Page 7 of 10 MOTION by Vice Mayor Hults as stated above. Seconded by Commissioner Clark. ROLL CALL on the Motion Carried Unanimously. Jesse Arney reported to Mrs. Roberts that Well #2 work has been completed and testing will be starting within the next week or two. Mr. Saarinen, of Ross, Saarinen, Bolton & Wilder, Inc., consulting engineers for the Town, called Mrs. Roberts to state that a full report with recommendation would be submitted by Friday, July 8th. One June 22nd Mrs. Roberts received a recommendation from the engineers relative to the water main on Russell Road. The main reduces from a 6" cast iron line to a 2" galvanized line. They suggest the 2" line be replaced with a 4" cast iron line. • When Mrs. Roberts has the approximate cost of this work, she will report back to the Commission. June Water Report -- a little less than in May. In May 18,829,000 gallons were pumped and In June 17,788,000 gallons were pumped Mrs. Roberts reported on the status of Lauderdale Contracting. In May authorization was received to pay Underground Suppliers the amount of $9,710. which the Commission approved. In June the Town Attorney answered Mr. Reo's letter. Mrs. Roberts stated that it appeared the Town would not receive a grant from the Public Works Federal money on the resubmittal. She appealed to Senator Chiles office and they suggested that she appeal to the State and the State refused. She is now appealing to the County Commission. Congressman Rogers' office suggested that she write that office and inform them of her intentions and they will distribute this to all agencies that grant federal funding. Unfinished Business • Mayor Gilday noted that the subject of changing the meetings back to evening meetings had been discussed. Minutes Highland Beach Town Commission • Regular Meeting July 5,1977 Page 8 of 10 Mayor Gilday called for a Motion that the Town goes back to the evening meetings on the first Tuesday of each month starting with either the first Tuesday in September or October. No one made the Motion. Commissioner Clark referred to the work that had been started on various charter changes. He stated that this work should be discussed at the next Workshop. Mrs. Roberts noted that Mr. Sliney had been working on these items. Mayor Gilday recognized Mr. Peter Genovese who spoke on the subject of public meetings on the Comprehensive Plan. He felt this item should not be discussed during the summer months when a great deal of the citizens were away from the Town. He requested that this be postponed to October. Mr. Dent suggested that in the interim why not submit the plan to Tallahassee for approval. He disliked the thought of waiting three months for action • on this item. The Mayor stated that most of the citizens will have returned before the Town Commission will take any definite action on the plan as a whole. Mayor Gilday gave his personal feelings on not being in a rush on adopting the Land Use Plan. Mr. Genovese then spoke on the subject of density transfer. Vice Mayor Hults explained his feelings on this matter. Mr. Dent asked why this Plan as presented by the Planning Commission could not be submitted to the State now? Mr. Sliney stated that Mr. Smoot will be writing the Town a letter with his suggestions on how the Town should proceed. He stated he felt the Town should have one more hearing. Mr. Smoot suggested to the Town Attorney that the Plan be submitted as accepted from the Planning Commission along with those changes that the Town Commission has made by motion, etc., with evidence that it agreed with the Planning Commission. Mayor Gilday noted that only a couple of points had been considered by the Town Commission. The Town Attorney stated that he preferred to have the major points of disagreement removed and have all the points submitted to Tallahassee at one time. He noted that the • Town Commission has taken a negative view of the Commercial Service District and the Density Transfer and Tallahassee would be interested in other agreas of disagreement. I~ Minutes Highland Beach Town Commission Regular Meeting July 5, 1977 Page 9 of 10 Another Public Hearing was recommended by the Town Manager. At this time the Commission can go over the Plan item by item. She suggested it be held sometime this month. Mayor Gilday suggested that the Public Hearing be held first thing in the morning and each item be discussed. Mr. Dent asked if the Mangurian property had applied for a building permit. Mrs. Roberts stated that they had not applied for a building permit. They were granted a tree removal permit. He also spoke on the subject of liability coverage and the Acting Finance Director will give him the information • he is seeking. He then asked if Mrs. Roberts were acting Town Treasurer. She stated that he was correct and she was still acting Town Treasurer. He stated that it is generally unwise for a person who can approve expenditures to also be responsible for the accounting and payment of same. He noted that bills are approved through the office of the Town Manager. He felt that the same officer should not be Treasurer. Mrs. Roberts agreed with Mr. Dent on this subject. She stated that under the Charter the Town Treasurer should receive all of the public monies in the Town. She felt as Town Manager her duties do not directly involve the Finance Department, she noted that she was not an accountant, at this time, and she is not working in the Finance Department. She felt there was an obvious separation of powers, in that the Finance Director and Deputy Finance Director have the duty for the accounting. She noted that she is in name only the Town Treasurer. U Minutes Highland Beach Town Commission Regular Meeting July 5, 1977 Bills for Approval Page 10 of 10 M. Maree Birkbeck presented the bills for approval. Mayor Gilday called for a Motion to receive and authorize payment of the bills. r1 U MOTION by Commissioner MumfordjCommissioner Clark: ROLL CALL on the Motion Carried Unanimously, Being no further business to come before the the meeting ADJOURNED at 3:00 P.M. APPROVED: "I so move". Commission, Ruth E. Mumford,.Commissioner Leslie ~~W. J~oy',(~ mm' sinner Robert D. Clark, Commissioner i' ATTEST: Q~~ ,~' ti ~.,-~~. ~ L Town C' e rk J Dated: Jul 19, 1977 r~ LJ William S. Hults, Vice Mayor