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1977.08.02_TC_Minutes_Regular • August 2, 1977 1:30 P.M. Minutes of Meeting of Town Commission Regular Meeting Vice Mayor Hults called the meeting to order at 1:30 P.M. Present were: Absent: Mayor Morton E. Gilday • Vice Mayor Hults announced that the Mayor was ill today and unable to attend this meeting. Also present: TOWN OF HIGHLAND BEACH, FLORIDA Vice Mayor William S. Hults Commissioner Ruth E. Mumford Commissioner Leslie W. Joy Commissioner Robert D. Clark Elaine W. Roberts, Town Manager Wally E. Schott, Building Official Kathryn M. Borgemenke, Town Clerk PLEDGE OF ALLEGIANCE Approval of Minutes for Meetings of July 5, 19, 26 and 28, 1977. MOTION by .Commissioner Clark/Commissioner Joy: "Move we dispense with the reading of the minutes". ROLL CALL on the Motion Carried 4 - 0. Public RecTUests - F. Kendall Slinkman - Petition for Extension of Hoffmann R.P.U.D.< Mr. F. Kendall Slinkman was recognized by Vice Mayor Hults. Mr. Slinkman gave a concise rundown of past events and various communications held by agencies of the Federal and State Governments during the past six months. Mr. Slinkman stated that he hoped the D.E.R. would submit • a recommendation, within one month, either for or against this project. He noted that the next step would be a Minutes Highland Beach • Town Commission Regular Meeting August 2, 1977 Page 2 of 11 formal hearing before the D.E.R. Mr. Slinkman felt, at this time, that the only agency that is adverse to this project is the Federal Fish and Wildlife Service; however, the State of Florida Fish Commission has no objections. Mr. Slinkman requested a six (6) month extension for the Hoffmann R.P.U.D. He stated that this petition must still be presented to the Army Corps of Engineers. There were various questions presented to Mr. Slinkman by the Commissioners and the Town Manager that he answered. MOTION by Commissioner Clark/Commissioner Joy: "I move that we grant them a six month extension". Additional discussion followed relative to this extension. • ROLL CALL on the Motion Carried 4 - 0. It was noted that the six month extension is from the date of September 3, 1977. Vice Mayor Hults noted that at one of the past meetings a proposal had been made by a group in reference to recreation. At that time the Mayor stated that he would appoint a committee to make a study of the project and report back to the Town Commission. Vice Mayor Hults read a list of appointments to the committee to check out the proposal for recreation in the Town of Highland Beach. The committee will be comprised of the following: Mrs. Ruth Mumford, Mr. John Chironna, Mr. Bob Brown, Mr. Harry Bauer and Mr. Harold Storm. Vice Mayor Hults noted that Mrs. Mumford would be the Chairman of this Committee. Mrs. Roberts noted that the Mayor requested Commission approval of this Committee. MOTION by Vice Mayor Hults/Commissioner Clark: "I so move that this Committee be appointed". ROLL CALL on the Motion Carried 4 - 0. Minutes Highland Beach Town Commission • Regular Meeting August 2, 1977 Page 3 of 11 Mrs. Roberts requested the Vice Mayor to read a letter from Mrs. Nicholas Johnson for the record. She noted that the Mayor had requested this. Mrs. Roberts read the letter aloud (See letter attached). Vice Mayor Hults suggested that a copy of this letter be submitted to the committee which had just been appointed. Mr. Dent suggested that the Town perhaps should buy the property just south of the Town Hall for a future investment. Vice Mayor Hults recognized Mrs. Staubb from Seagate of Highland. Ross, Saarinen, Bolton & Wilder, Inc. - Consulting En ineers Vice Mayor Hults recognized Mr. Saarinen who presented a proposal and/or recommendations for the Town's water • plant and distribution system. Mr. Saarinen spoke on projections for future capacity, looking toward other sources for water in the future. He suggested that the Town start negotiations immediately with Boca Raton and Delray Beach to provide the Town with supplemental water until the question with the South Florida Water Management District is resolved. He did note that a total program would cost in the area of $343,000. The itemized cost breakdown had been presented to the Town Commission previously. The Commission fielded various questions to Mr. Saarinen which he answered in full. Mr. Saarinen stated that the Commission should start to consider the design of the facilities at the same time the financing was considered. Vice Mayor Hults spoke on the subject of financing this project. Commissioner Clark spoke on the subject of the letter of July 20th written by Mr. Adams to the Town. • Mrs. Roberts, in referring to the letter of July 20th, stated that all four "Tasks" are necessary. Minutes Highland Bea ch Town Commission Regular Meeting August 2, 1977 Page 4 of 11 Mrs. Roberts suggested to the Town Commission that all of these studies prepared by Ross, Saarinen, Bolton & Wilder Inc. were necessary in order to inform the Town of the course that needs to be taken. (See letter of July 20th attached) MOTION by Commissioner Clark/Commissioner Joy: "I move that we authorize Ross, Saarinen, Bolton & Wilder, Inc. to proceed according to their letter of July 20, 1977". ROLL CALL on the Motion Carried 4 - 0. Reports - Town Commission (a) Mayor Morton E. Gilday - Absent (b) Vice Mayor William S. Hults - No report (c) Commissioner Ruth E. Mumford - No report (d) Commissioner Leslie W. Joy - No report • (e) Commissioner Robert D. Clark - No report Reports of Various Agencies of the Town (a) Planning Commission - Vice Mayor Hults recognized Mr. Nicholas Johnson. Mr. Johnson stated that while the Town Commission is considering the proposed Comprehensive Plan, the Planning Commission is trying to set the zoning and the density for presentation to the Town Commission. The next meeting of the Planning Commission is Wednesday, August 3, 1977 at which time the members will hear a proposal from Dr. Richard Ormon. (b) Board of Adjustment - No report (c) Housing Board of Adjustment and Appeal - No report (d) Community Appearance Board - Mrs. Roberts noted that the date of August 30, 1977 which appeared in the bulletin as the date for the next regular meeting was in error. The correct date is August 25, 1977. (e) Police Committee - Mrs. Roberts told the Commission that Mr. Horton asked that the Commission be reminded that copies of the July police report had been distributed to each of them. Minutes Highland Beach Town Commission Regular Meeting August 2, 1977 Page 5 of 11 Mrs. Roberts asked permission from the Town Commission to have the Chief introduce Mr. Abraham Widelitz. Mr. Widelitz is being considered for an appointment to the Police Department as a patrolman. The Chief stated that Mr. Widelitz's certification is being verified in Tallahassee and he will perhaps be ready for employment within the month of August. Mrs. Roberts asked the Commission if they would consider the appointment of Mr. Widelitz subject to the approval from Tallahassee. The Commission agreed. MOTION by Commissioner Clark/Commissioner Mumford: "I move that we accept the Chief's recommendation as he has done the investigating". ROLL CALL on the Motion Carried 4 - 0. Chief Jones was excused to resume his patrol. • Ordinance(s) - Proposed - First Reading An Ordinance Amending Chapter 2 of the Code of Ordinances entitled "Administration" was read by title only by the Vice Mayor. This Ordinance will be scheduled for the next regular meeting (September 6, 1977). Mr. Dent was recognized by Vice Mayor Hults and he presented a letter for the record to the Town Clerk relative to this matter. An Ordinance Amending Chapter 282 of the Code of Ordinances entitled "Trees, Shrubs and Vegetation" was read by title only by the Vice Mayor. Mrs. Roberts noted a change in the wording of this Ordinance: Page 2, Section 282-23 (c) second sentence, sixth line down in the paragraph: "A cash bond shall be in an amount to be set at the discretion of the Building Official but not to • exceed $5,000.00". Discussion on this change followed. Minutes Highland Beach T®wn Commission . Regular Meeting August 2, 1977 Resolution (s) - Proposed Page 6 of 11 Resolution No. 329 - Urging and Recommending the Palm Beach County School Board and all other County Taxing Districts to adopt budgets which will contain taxation of property to the millage certified, or less, as released by the Palm Beach County Property Appraisor - was read in its entirety by the Town Clerk. MOTION by Commissioner Clark/Commissioner Mumford: "Recommend the adoption of the Resolution as read". ROLL CALL on the Motion Carried 4 - 0. Resolution No. 330 - Requesting that the Board of County Commissioners of the County of Palm Beach adopt a budget for the Palm Beach Sheriff's Department which does not spread the cost of the Sheriff's Road Patrol to the Properties lying within Palm Beach County Municipalities • maintaining their own Police Departments - was read in its entirety by the Town Clerk. r MOTION by Commissioner Mumford/Commissioner Clark: "I move that we adopt this Resolution and send it on". ROLL CALL on the Motion Carried 4 - 0. Nowlen, Lynch and Stewart, Auditors - Proposal for Audit - Fiscal Year ending September 30, 1977. A letter of proposal was read by the Town Manager for the record. The audit fees will not exceed $7,000. MOTION by Commissioner Clark/Commissioner Mumford: "I move that we sign the agreement included and have the auditors proceed". ROLL CALL on the Motion Carried 4 - 0. Mrs. Roberts took this time to explain to the Commission that the proposed Resolution relative to the Comprehensive Plan being submitted to various agencies was omitted due to the fact that it has not been confirmed. Minutes Highland Beach Town Commission • Regular Meeting August 2, 1977 Page 7 of 11 Reports and/or Recommendations - Town Manager, Elaine W. Roberts Mrs,. Roberts reported on the following: The meeting of the Palm Beach County City Managers and the Palm Beach County Municipal League meeting were held July 8th in West Palm Beach. Mrs. Skaggs, Consumer Affairs Director, spoke to the members relative to the P.B.A. Union and their telephone soliciting for funds. The Treasure Coast Regional Planning Council Meeting was held on July 14, 1977 and the Mayor and Mrs. Roberts attended. The Planning Congress met on July 11th in West Palm Beach and the Area Planning Board had a public hearing on the Comprehensive Plan for Palm Beach County which Mrs. Roberts attended and spoke on about four different elements. Mrs. Roberts noted that she has posted from the Boca Raton News the clipping relative to the driver's license office moving from Delray to 4816-18 N. W. 2nd Ave., Boca Raton. • Mrs. Roberts had checked with the Chief of Police on the Guard and Reserve and the Chief stated the Town should promote this as none of the Town's future Patrolmen will be members of the Guard and/or Reserve. The Department of Transportation has completed a traffic. count within Highland Beach. 4,350 have passed through the Town. Mrs. Roberts announced that she had installed a new bulletin board outside her office for newspaper clippings only . The Cable TV response has been fairly good - 72 yes and 18 no answers. Mrs. Roberts suggested that additional workshop meetings should be scheduled to work on the Codes. It was decided to schedule these meetings after August 14, 1977 and the return of the Vice Mayon. Minutes Highland Beach Town Commission Regular Meeting August 2, 1977 Building Department Page 8 of 11 Income from fees for the month of July: licenses - $220.; permits - $2,500.; total cost of new construction - $262,000.; total cost of construction for non-residential - estimated $58.50; total estimated costs for additions and alterations - $41,447. Status Report on the Town Garage The stucco has been completed, the gas tank has been installed and the painter will start tomorrow. The paving cost bid was based on the plans and with the additional expansions, the estimated cost will now double. Mrs. Roberts noted that the original bid was $1,160. and as of now it is $2.350. Mr. Schott stated that he had called additional vendors for various bids; but he was dissatisfied with what he received. • MOTION by Commissioner Clark/Commissioner Joy: "I move that we approve the additional cost". ($1,190.) Discussion followed relative to the paving in Bel Lido. Discussion also resulted in the area of obtaining bids for the garage. Mr. Schott answered this. ROLL CALL on the Motion Carried 4 - 0. Mrs. Roberts told the Commission that the gate to the garage entrance had been modified from 20' gate in lieu of a 12' gate and there will be $26.00 deduction from the original amount. Bel Lido bridge work was completed on the 13th of July. Mrs. Roberts asked that the citizens write to the Palm Beach County School Board asking them to lower their millage. Finance Department Work continues on the draft for the budget 1977-78. • Preliminary work will start by the audit firm in mid August. Minutes Highland Beach Town Commission Regular Meeting August 2, 1977 Health Department Page 9 of 11 Mrs. Roberts stated that she met with John Pippin, County Bus Director. He would like the Town to poll its citizens if they would use the bus service if it were available, where would they want to go, what would be the purpose for the use of the bus and how often should the schedule be set? Mrs. Roberts read a letter from Mr. and Mrs. Daniels, Seagate of Highland, for the record. (See letter attached) Discussion followed relative to this project. Mrs. Roberts stated that she had received a reply relative to the tar on the beaches. This letter is on the clip board. Police Department • Mrs. Roberts spoke on the subject of C.D.C. Town Clerk The Town Clerk has been working on interrogatories. Public Works and Utilities Mrs. Roberts reported that last Saturday a high service pump had broken down at the water plant. As a result of the breakdown there have been water color problems. This pump was restored to service on Monday. The Board of Health was completely aware of this situation and they will submit a recommendation for backup pumps at the water plant. The consumption of water for the month of July has increased over June. Correspondence had been received from Russell and Axon and Mrs. Roberts had a meeting with Mr. John Klinck relative to the requests of the E.P.A. Due to the fact • that the Town has a contract with Delray Beach it will not be necessary to perform an analyses of the sewage system for the E.P.A. Minutes Highland Beach Town Commission Regular Meeting August 2, 1977 Town Hall Gutters Page 10 of 11 Only two bids were received. Two other bidders have not bid on the specifications submitted to them. Robertson Roofing bid $620. for copper and $440. for baked enamel aluminum. Modern Roofing bid $990. for copper and $247. for a thinner gauge baked enamel aluminum. Mr. Schott recommended that the Town Commission accept the bid of Robertson Roofing in the amount of $440. MOTION by Commissioner Clark/Commissioner Mumford: "I move that we accept the bid of $440. on the aluminum". ROLL CALL on the Motion Carried 4 - 0. Mrs. Roberts stated that Carl Howard's report for the month of July had been placed on the clip board. It was suggested to Mrs. Roberts to contact the C.A.B. relative to the replacement of the Town's signs even though they are uniform signs to be authorized by the DOT. The C.A.B. has been so notified and will consider this at their next meeting. Vice Mayor Hults stated that bids had been received on the auto crane and the recommendation by Mr. Schott was to purchase the auto crane from Thomas Heroux and Associates for $1,350. with approximately an additional cost of $50. for freight. Vice Mayor Hults read additional features of this crane. MOTION by Vice Mayor Hults/Commissioner Clark: As read by Vice Mayor Hults above. ROLL CALL on the Motion Carried 4 - 0. Discussion followed relative to the use of the crane. Bills for Approval Mrs. Roberts presented one bill for approval to the Town Commission. MOTION by Commissioner Clark/Commissioner Mumford: "Move we pay the bill". ROLL CALL on the Motion Carried 4 - 0. Minutes Highland Beach Town Commission Regular Meeting August 2, 1977 Page 11 of 11 Vice Mayor Hults recognized Mr. David O'Dunne who questioned the status of the Ordinance to amend Chapter 6 entitled "Beaches and Boats". Mrs. Roberts stated that this Ordinance perhaps will not be taken up again since it is already mentioned in the Zoning Ordinance. Vice Mayor Hults stated that this Ordinance had been tabled and probably will not be taken up until the Mayor returns. It was the consensus of the Commission after the Town Clerk explained the legal advertising requirements that the Ordinance should be removed from the bulletin boards and readvertised. After a question relative to the "No Parking" signs along AIA, Mrs. Roberts stated that she is to meet with Mr. DeCaro from the DOT on August 3rd at 10:00 A.M. • Being no further business to come before the Commission, the meeting ADJOURNED at 3:50 P.M. APPROVED: (Abs -nt) Mort n'E. Gil y, Mayor 1 ~ 6 /r?. "~Z ~1 '~ / William S. Hults, Vice Mayor . -_ - ~;) // ATTEST: C '~ ~: < ~.~..~ ~ -Yn¢ /~.__ Town erk Dated: August 25, 1977 Ruth E. Mumfor~, Commissioner Leslie W. Joy, C i Toner ~~,~~- ~ . C~~ Robert D. Clark, Commissioner •