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1977.08.30_TC_Minutes_WorkshopTOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Workshop Meeting August 30, 1977 9.30 A M Vice Mayor William S. Hults presided in the absence of the Mayor. Present were: Vice Mayor William S. Hults Commissioner Ruth E. Mumford Commissioner Leslie W. Joy Commissioner Robert D. Clark Absent: Mayor Morton E. Gilday Also present: Elaine W. Roberts, Town Manager Thomas E. Sliney, Town Attorney M. Maree Birkbeck, Finance Director • Kenneth Jones, Chief of Police Kathryn M. Borgemenke, Town Clerk 77.34 Planning Commission letter of recommendation to Town Commission dated Au ust 8, 1.977 - Proposed contractual aGreement Richard G. Orman, Ph.D., Barker, Osha & Anderson, Inc. Mrs. Roberts explained, for the benefit of the Commission, the reason and intent of the Planning Commission letter dated August 8, 1977. Mrs. Roberts read this letter for the record. Vice Mayor Hults introduced Dr. Orman to the Commission and the members of the audience. Questions were fielded to Dr. Orman relative to: upset figure, the amount of $1,500.00 to attend Public Meetings, screening of product by Town Attorney, etc. Commissioner Mumford expressed her concern about the time element. It was noted by the Town Manager that Dr. Orman • will not review the Comprehensive Land Plan prepared by the Planning Commission in conjunction with Mr. Smoot. Minutes Highland Beach Town Commission • Workshop Meeting August 30, 1977 Page 2 of 7 Mr. Smoot did not work on zoning; Dr. Orman will. Vice Mayor Hults noted for the record that there was no dissention by the Planning Commission on this choice. Discussion followed relative to the amount that will be charged by Dr. Orman to the Town for this work. Dr. Orman replied. Mrs. Roberts noted that there were funds in the Contingency Fund and also in the Professional Service Fund of the proposed budget for 1977-78. Dr. Orman explained "density transfer" and "deed restrictions" on page 37 of the Comprehensive Land Plan. 77.35 ORDINANCES - Proposed (a) Amending Chapter 28~ entitled "Trees, Shrubs and Vegetation". • Mrs. Roberts noted that there is a letter of request for an extension relative to this Ordinance. The request is for an additional 90-day extension. It was noted that a complete lot clearance was not necessary for borings. Commissioner Clark noted that this proposed Ordinance with the cash bond was for clearance for boring only. He stated a cash bond should be required for other tree removal or clearing for some other purpose, not only test boring. Mr. Sliney will reword this Ordinance to comply with the wishes of the Commission before final passage or adoption on September 6, 1977. (b) Amending Chapter 2 entitled "Administration". After a lengthy discussion Vice Mayor Hults suggested that the Town Manager should be allowed to suspend an employee and after that, the employee would be heard by the Town Commission. Commissioner Clark noted what the Charter already states and this Ordinance repeats what the Charter states. After • discussion by members of the Commission, Town Manager, Town Attorney, Mr. Dent, Mr. O'Grady and Mr. O'Dunne, the Vice Minutes Highland Beach Town Commission • Workshop Meeting August 30, 1977 Page 3 of 7 Mayor stated that this will be scheduled for the regular meeting to be held on September 6, 1977. (c) Repealing Chapter 132 entitled "Interim Services and Facilities Fee". This Ordinance was presented to the Commission by the Town Attorney for discussion. The Town Attorney recommended the repeal of Chapter 132 of the Code of Ordinances. This item will be scheduled for first reading at the Special Meeting immediately following this Workshop Meeting. 77.36 RESOLUTIONS - Proposed (a) Sheriff's Road Patrol This item will be scheduled for the Special Meeting immediately following the Workshop. (b) Comprehensive Land Plan The Town Attorney presented this Resolution for the Commission and explained the reason and intent for its presentation. This also will be scheduled for the Special Meeting. 77.37 BUDGET - Draft #1 - Revisions - Fiscal Year 1977-78 Mr. Byron McKinley was recognized by the Vice Mayor and he requested discussion relative to the Police Department.. Vice Mayor Hults noted that this would be included in the Budget discussion. Mrs. Roberts referred to a letter from Mr. Joseph Boscove to the Mayor requesting additional manpower, car, equipment, etc. Mrs. Roberts noted the additional Patrolman would cost about $12,000.00 in salary. Mrs. Roberts, upon request, read the letter from Mr. Boscove for the record. She then went on to respond to the requests by Mr. Boscove. Vice Mayor Hults called on Chief Jones to answer various statements in the letter. He did so. He gave a detailed description of the report on the Allen incident. Minutes Highland Beach Town Commission Workshop Meeting August 30, 1977 Page 4 of 7 Discussion followed relative to the training of Police Officers, good judgment in the handling of the Allen youth, etc. Vice Mayor Hults recognized Mr. McArthur who spoke to the subject of the Police Department. Mrs. Roberts noted that she, the Chief and Mr. Horton have been working on various items that would help alleviate suspicious circumstances. She noted that she and the Chief had devised a schedule for a two-man tour of duty during a high crime time. She also reported on a report from the Chief to Mr. Horton presented last week. Vice Mayor Hults recognized Mr. Byron McKinley who spoke in support of the Police Department. Mr. Totz also was heard as well as Mr. Gibson and Mr. O'Dunne. The letter from Mr. Boscove will be given to the Chief for his review. At this time Mrs. Roberts explained the revisions to the Budget Draft #1 - line by line for the benefit of all. Vice Mayor Hults requested the necessary information relative to the Police Department Budget; he also wanted to know how any increase to this department would affect the millage. Mrs. Roberts will work with the Chief and the Finance Department to present a report to the Commission. 77.38 Salary Ranges - Revised Schedule Mrs. Roberts noted that she had presented to the Commission a schedule of salary ranges. She noted that four alternatives had been presented to the Commission to date by the Finance Director. Miss Birkbeck explained the alternatives. This item will be scheduled for the Special Meeting to follow. 77.39 Discussion - Conversion to 14" Water Main Mrs. Roberts explained that the consulting engineers have • recommended a conversion from the old water main to the new 14" water main for some of the condominiums. She noted that the first condominium was to be Seagate for which she Minutes Highland Beach Town Commission • Workshop Meeting August 30, 1977 Page 5 of 7 has received a cost estimate in the amount of $3,200.00. She has not, up to this time, received cost estimates for the other condominiums in the Town. Vice Mayor Hults stated that he felt it was the responsibility of the Town to run the 14" line to .the property line whether it is a condominium or a private home. Mrs. Roberts noted that when the water main is located on the opposite side of the street from the dwelling and when the water meter is installed, the full charge for running the line-under the highway is paid for by whomever orders the water meter. Commissioner Clark noted that he felt the citizens should not be penalized if the Town sees fit to change their water line. He agreed with the Vice Mayor. Mrs. Roberts stated that an offer had been received to share costs by those people at Seagate who had been having problems. • Vice Mayor Hults requested the Town Manager to obtain prices individually for Seagate, Monterey House and Penthouse, etc. And also the price collectively. Mrs. Roberts stated-she had tried to arrange for these conversions when the line (14") was first installed. Mr. O'Grady questioned the water service on .Russell Drive. Mrs. Roberts stated that she would check on this matter. 77.40 Discussion - Joining West Palm Beach in suit against County Commission re: Municipal Service Taxing District Mrs. Roberts asked for the Town Commission's moral support to the cities who have joined West Palm Beach in a suit relative to this matter. This will be scheduled at the Special Meeting. It was the consensus of the Commission to take a break for lunch and reconvene the Workshop Meeting at 1:00 P.M. Workshop recessed for lunch at 12:05 P.M. • Workshop reconvened at 1:10 P.M. Minutes Highland Beach Town Commission Workshop Meeting August 30, 1977 Page 6 of 7 REPORTS, CORRESPONDENCE AND CONTINUING REPORTS, ELAINE W. ROBERTS, TOWN MANAGER Mrs. Roberts stated that when ehe presented the Commission with the status of the law suits, she had omitted two due to the fact that she had not consulted with the Town Attorney. The Town Attorney stated that the Healey case was held up due to the backlog in the Appeal Division, Fourth District. She reported that the Division of Administrative Hearings in Tallahassee has rescheduled the hearing relative to Mr. Urbanek to November 7 and 8, 1977 and have requested the Town Commission Chambers for this hearing. This would, in no way, interfere with any scheduled hearings of the Town. Mrs. Roberts reported on a petition to the Palm Beach County Property Appraisal Adjustment Board from Mr. VanLennep for • a reduction to assessments. The hearing will be held on Friday, September 2, 1977 at 1:30 P.M. Mr. Dent stated his feelings on why the Commission should be concerned about this matter. Mrs. Roberts noted that some delinquent utility bills were submitted .monthly to the Town Attorney and some of the monies had been collected and she expected additional monies this week. Mrs. Mumford stated, upon request, that she would be away on vacation September 7 through the middle of October. Commissioner Clark stated that he would schedule his vacation so that he would be in attendance at both the regularly scheduled meeting and workshop during October. Discussion followed relative to new town signs at the north and south ends of the Town. Mrs. Roberts stated that the C.A.B. took this item up at their last meeting August 25, 1977 and she stated their recommendations to the Commission. Discussion followed regarding the "Leash Law", present wood sign, color of signs, etc. Mrs. Roberts stated that she • would obtain one sign to see if it met with the Commissioners' approval - to be placed at the north end of Town. Minutes Highland Beach Town Commission Workshop Meeting August 30, 1977 Page 7 of 7 Mrs. Roberts asked for the wishes of the Commission relative to an extension of 90 days to Mr. Heydasch on Town Lot 59 to enable him to comply with Chapter 282. After consultation with the Town Attorney, the Commission agreed to grant this extension. Vice Mayor Hults recognized Mrs. Houck who questioned the 'Interim Services and Facilities Fee" and she requested an answer about the return of her money. The Town Attorney responded to Mrs. Houck. At this time Mr. Sliney recommended that this Ordinance be removed from the books. When the Town Commission feels that some sort of refund is due, another Ordinance will be adopted. Mrs. Roberts asked Mrs. Houck to meet with her and the Finance Director after the meeting in order to assist her re: payment of fees. Workshop portion of this meetins~ ADJOURNED at 1:.40 P.M. APPROVED: (Abs t) • Mort n ld y, .Mayor 2~ William S. Hults, Vice Mayor ..~ ~ Ruth E. Mumford, ommissioner Leslr' a W~.~ ~J,~oy, ~(C~om "ssi er Robert D. Clark, Commissioner it ATTEST: •z~,t~ ii l Z- ~~ r ~. Town C~" rk Dated: September 8, 1977 ~~