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1980.01.29_TC_Minutes_Workshop .r TOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission Workshop Meeting January 29, 1980 9:30 A.M. Mayor Horton called the Workshop Meeting to order at 9:35 A.M. Those in attendance were: Mayor Horton, Vice Mayor Storm and Commissioners Bauer, Blosser and Genovese. Also in attendance were: Elaine W. Roberts, Town Manager; Thomas E. Sliney, Town Attorney; and Jane E. Barker, Town Clerk. There were several Townspeople in the audience. Mayor Horton called for any comments or questions from the audience regarding items shown on the agenda and there were none. 79.76 Status of S. A. Healy Company Mayor Horton stated that approval had been given to the S. A. • Healy Company to begin sub-dividing their property on the west side of AlA. They are now awaiting the Town Commission's disposition regarding the sub-dividing of their property on the east side of AlA. Mayor Horton said that the members of the Commission should give some thought to this matter in order to be able to give the Healy Company an answer. They wish to sub-divide this property into thirteen lots, which meets the Zoning Ordinance, however, Mayor Horton thought this was crowding it a bit, and felt that either eleven or twelve lots would be a handsome improvement. This would be governed by the Sub-Division Ordinance. This matter will be discussed further at the Workshop Meeting of the Commission scheduled for February 26, 1980. 79.84 Proposed Zoning Changes Mayor Horton stated that the Commissioners had received from the Town Manager a memo dated January 25, 1980, listing all the items which are still up for discussion. (See attachment) These items were discussed in great detail by all members of • the Commission. Under Item 5 on Mrs. Roberts' memo of January 25, 1980 - Section 5.3(e) which will be changed to 5.3(d) - Minutes Highland Beach Town Commission • Workshop Meeting January 29, 1980 Page 2 of 6 regarding location of docks. This item is being referred back to the Planning Commission and it was the consensus of the Town Commission that Mrs. Roberts be directed to write the Planning Commission informing them of this. The proposed changes in ordinance form will be on the agenda for the Regular Meeting on February 5, 1980. 79.88 Report on 1980 Census Preliminary Review Mayor Horton stated that the Commissioners had received from Commissioner Blosser a 1980 Census Report which he intends to include in the Bulletin next month. This will prepare the residents for the Census questionaire which will be coming out at the end of March. Mayor Horton said that the Town Manager and Commissioner Blosser will be attending another session regarding the Census on Thursday, January 31, 1980. 8.0.1 Discussion regarding: Special Exception - Lots 110, 111,, _~.~~ 112 and 113W - Public Hearin - Town Commission - Febru • 12, 1980 - 9:30 A.M. - _ . Mayor Horton stated that the Special Exception involves relief from Section Chapter 30-5.0(b), third paragraph on page 30-25, eliminating the "buffer strip fully landscaped minimum of five feet on the sides". Mr. Hamzik, Building Official, recommends favorable consideration be given to this request. 80.2 Discussion regarding:. Sale of Boat - Sealed Bids by February 12, 1980 Mayor Horton announced that the viewing of the Clamur III will be in Hypoluxo Marina this coming Saturday, February 2, 1980 from 9:00 A.M. to 4:00 P.M. Mayor Horton, Commissioner Bauer and Chief Jones will be on hand during these hours. Sealed bids will be opened at a Special Meeting to be held on Tuesday, February 12, 1980 at 9:30 A.M. Commissioner Bauer reported that people have already tried to board the boat, however, the Hypoluxo Marina refuses to let any- one on board until the boat is in safer condition.. • 80.3 Request for seawall approval on Lot 106E from Peabody & Childs, Architects r_ ) i ) r Minutes Highland Beach Town Commission # Workshop Meeting • January 29, 1980 Page 3 of 6 Mayor Horton stated that the Commission had seen the proposed plans and he asked that they be prepared to make a decision on this at the Regular Meeting to be held on Tuesday, February 5, 1980. 80.4 Rectuest for sign on Lots 112-113W for Highlands Place - Code Section 23-17 The Mayor reported on Mrs. Roberts' memo to the Town Commission regarding this subject and asked that the Commission be prepared to make a decision on this matter also at the Regular Meeting next week. 80.5 Discussion regarding: correspondence dated January 2 and 7, 1980 concerning the boarded-up building north of Ambassadors South - owned by Drexel Discussion took place regarding the above mentioned building, with Mr. Hamzik stating that people have been getting into the building as well as painting signs and pictures on the exterior of the • building. A suggestion was made by Commissioner Genovese that Drexel be made to paint the building and install a wire fence around it, four feet from the nearest wall and six feet high. If they don't do this, they should be made to tear the building down. The Mayor said that he would work with Mrs. Roberts on this matter. 80.6 Fiscal Year 1978-79 Audit Review Mr. William Kisker of the Auditing Firm of Nowlen, Lynch & Stewart, proceeded to review the entire audit report for the benefit of the Commission. Questions were raised as to why the letter from the Auditing Firm was dated November 19, 1979 and the audit report was just now being submitted. Mr. Kisker also explained his Management Letter which was dated November 15, 1979. The date of this letter was also questioned. After Mr. Kisker thoroughly reviewed this audit report, discussion ensued for quite a period of time. 80.7 Proposed Ordinance No. 376 - Amending Ordinance No. 370 of the Code of Ordinances , limiting the appointed terms of the • members of the various Boards and Agencies of the Town. Minutes Highland Beach Town Commission • Workshop Meeting January 29, 1980 ~,..i Page 4 of 6 Discussion took place regarding this proposed Ordinance with the wording being changed slightly. This Ordinance will have a First Reading at the Regular Meeting on Tuesday, February 5, 1980. 80.8 Discussion regarding: Board Vacancies (a) Lester Levine appointed to the Board of Adjustment January 2, 1980 - should be Alternate #2 - 1 year term. (b) Claude Nastri - recommended by Code Enforcement Board as Alternate #1 (c) John J. Basso - recommended by Planning Commission to be Alternate #2 - term to expire July 1980 Mayor Horton stated that the above three appointments had been discussed previously and there was general agreement on these. The Town Commission would be ready to take action on these matters shortly. (a) Presently two vacancies on Housing Board of Adjustment & Appeals - Alternates #1 and #2. Mayor Horton stated that he would be proposing at the next meeting the name of Mrs. Martha Joy. There is still one vacancy on this Board. 80.9 Proposal from Phelps Company for spare pump - Lift Station No. 1 - Cost - $8,595. Mrs. Roberts summarized the recommendation of Carl Howard regarding this main lift station, pointing out that a spare pump should be kept on hand inasmuch as there had been so much trouble with this particular station in the past. Competitive bids were discussed and Mrs. Roberts. was instructed to find out if there were any other distributors in Florida, other than S.A.S. in Winter Park, Florida. 80.10 Discussion regarding: Agenda Closing for Regular Meetings of Town Commission • Discussion took place regarding the closing of the agenda fifteen Minutes Highland Beach Town Commission • Workshop Meeting January 29, 1980 Page 5 of 6 days before the Workshop Meeting and what items could be shown on the agenda for the Regular Meeting, which would have a closing date of fifteen days before that meeting. Emergency matters which would turn up - without the fifteen days notice - could be covered under Public Requests and Comments. Mayor Horton suggested that this new system be tried out for a couple of months to see how it worked out. Town Manager's Reports Mrs. Roberts reported that pre-construction conferences on the Water Treatment Plant have been held; the Town has been before the Community Appearance Board in Boca Raton and there will be another meeting before them tonight. Mrs. Roberts mentioned the new microphones and repairs. She had been talking with Carl Howard regarding the lift stations. He thinks that the scope of work that the Engineers are doing should be expanded to include Lift Stations 4 & 5 as well as Lift Station • #2. She reported on the status of the fire station - the drywall is finished; the doors and windows have arrived and the the and carpeting are being chosen. Price and quality were discussed. She stated that the work at the fire station should be completed by the end of next week. Mrs. Roberts stated that all the malayan palm trees were sold and asked whether the Commission was desirous of buying more. This will be placed on the agenda for the Regular Meeting on Tuesday, February 5, 1980. She informed the Commission that she had received a notice from Boca Raton regarding zoning on Dixie Highway and Appleby Street. The lease on the gift shop in the Holiday Inn is expiring and Key Holly Gifts from the Keys are interested in obtaining a lease for this shop. This will be brought up at the Regular Meeting next week. Mrs. Roberts commented on the 3-months' financial statement and a memo entitled "Investment" dated January 18, 1980. She spoke about • the annual Police Report and the update on the proposed development in Town. .t Minutes Highland Beach Town Commission Workshop Meeting January 29, 1980 Page 6 of 6 Mayor Horton asked Mr. Sliney if he knew anything more about the sale of the VanLennep property. Mr. M. H. W. Dent addressed the Commission regarding VanLennep, the Agenda Closing, the Healy matter and the Sub-Division Ordinance. Meeting ADJOURNED at 12:30 P.M. APPROVED: • ATTEST: ~ ~,?~ wn-Clerk DATED: February 7, 1980 . Horton, Mayor road C,l Storm,_ Vice Mayor Harry Bauer, Commis Toner Marv'' ouise B osser, Commissioner Peter J/.~ Genovese, Commissioner