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1980.02.12_TC_Minutes_Special/- ~ • TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Special Meeting February 12, 1980 9.30 A M Mayor Horton called the Special Meeting to order at 9:30 A.M. Those in attendance were: Mayor Louis Y. Horton, Vice Mayor Harold C. Storm and Commissioners Harry Bauer, Mary Louise G. Blosser and Peter J. Genovese. Also in attendance were: Elaine W. Roberts, Town Manager; Thomas E. Sliney, Town Attorney; Folice Chief Kenneth Jones and Jane E. Barker, Town Clerk. Mayor Horton announced that this Special Meeting had been called for the purpose of opening sealed bids in connection with the sale of the boat - the "Clamur III". Mayor Horton requested Counsel to make a few comments regarding this matter and Mr. Sliney informed the Commission of the following: He checked with the Department of Natural Resources in charge of boat titles - and the title on the "Clamur III" is free and clear. Mr. Sliney also stated that the proper way to transfer the title • would be that the successful bidder would receive a bill of sale from the Town of Highland Beach plus copies of two orders from the court. These two orders are (1) giving title to the Town and (2) the other order allows the boat to be sold. He went on to state that the bill of sale, the two orders above listed and the 4% Sales Tax are then taken to the Tax Collector's office and the process of transferring title is completed. He also stated that the sale - as advertised - allows the Town to reject any and all bids. Mayor Horton then proceeded to open the sealed bids in chrono- logical order of receipt, reading off the names of the bidders, their address and the amount they bid. (Attachment) Mayor Horton announced that the highest bid had been submitted by William Reinert and R. Natalie Trent in the amount of $23,200.00. MOTION by Commissioner Genovese and seconded by Commissioner Bauer that the bid from William Reinert and R. Natalie Trent in the amount of $23,200.00 be accepted. In polling the Commission, the vote was unanimous in favor of accepting the above bid. • Mayor Horton declared a five-minute recess while the Cashier's checks were returned to the unsuccessful bidders. Time 9:45 A.M. Minutes Highland Beach Town Commission • Special Meeting February 12, 1980 The Mayor reconvened the Special Meeting at 9:50 A.M. Bills for Approval Mrs. Roberts presented the bills regarding the option of making a Municipal Self-Insurers Fund and Page 2 of 4 for approval. Discussion ensued partial payment to the Florida a MOTION was made by Commissioner Bauer and seconded by Commissioner Blosser that the bills as presented be paid, with the Florida Municipal Self-Insurers Fund being made in two payments. All Commissioners voted Aye in favor of this MOTION. Any and all other matters that might come before the Commission Mrs. Roberts brought up the subject of the Major-Medical and Dental coverage on the Commissioners' insurance policies only; this will be researched further and a decision will ffie forth- • coming. A Groundbreaking Hate was established for 9:00 A.M. on Thursday, February 14, 1980 at the Water Plant and Mrs. Roberts informed the Commission that the first progress meeting at the Water Plant site will be next Tuesday, February 19, 1980 at 9:30 A.M. Mayor Horton then read for the record a letter from Penthouse Towers, hand delivered by Vice Mayor Storm, regarding their water consumption. Their letter explained that they had a "built-in surcharge penalty" due to the fact that they only had two water meters. This, too, will be studied further and discussed more at a later date. The next subject brought up for discussion was the three quotes received for a higher employees honesty blanket bond as follows: Hunt, Risk Management and Gracey Brothers. This in reference to Commissioner Bauer's memo of February 11, 1980. Much discussion took place regarding just who was bonded and for how much bond. Quite a bit of discussion both pro and con evolved around this issue with Mr. Sliney stating that a bit of work had to be done on the Charter as it is very ambiguous. He felt, however, that one of the above three firms should be chosen and a binder should • be taken our immediately for the protection of the Commissioners and the taxpayers. J Minutes Highland Beach Town Commission • Special Meeting February 12, 1980 Page 3 of 4 MOTION by Vice Mayor Storm that the Town proceed to the coverage as set forth in the bid by Gracey Brothers for $1,500,000. for the Commissioners, $100,000. for all staff members with the exception of the Treasurer and Finance Director and Deputy Finance Director in which case the coverage would be $500,000. Commissioner Bauer seconded the MOTION. In polling the Commission, the vote was unanimous in favor of adopting the above MOTION. Mayor Horton advised Mrs. Roberts to use $2,500.00 deductible for the binder. This matter will be discussed further at the Workshop Meeting on February 26, 1980. Continuing with Commissioner Bauer's memo of February 11, 1980, Mayor Horton mentioned the second item of securing competitive bids. The Commissioners talked this over for quite some time with a MOTION being made by Commissioner Bauer and seconded by Commissioner • Genovese that in procurement in normal situations, anything assumed to be costing more than $1,000.00, three bids will be received and in case of emergencies, the minimum would be $2,500.00. Discussion took place regarding the matter of securing bids. Mayor Horton called for the vote on this MOTION - with all members of the Commission voting Aye in favor of the above MOTION. Mrs. Roberts stated that Commissioner Genovese had raised a point of requesting confirmation letters from the banks concerning the amount of monies on deposit. Mrs. Roberts stated that she had asked the audit firm to supply copies of all the confirmation letters that they received back from the banks for the last fiscal year. Commissioner Genovese stated he was requesting confirmation only for the accounts concerning the 1979 Bond Issue. Mrs. Roberts then asked the Commissioners if they wished to be notified when investments or withdrawals were made. More dis- cussion ensued regarding the telephoning of Commissioners at home asking for approval on certain items. Commissioner Bauer felt that this could be handled in writing. • Mr. Sliney then brought up the subject of the Holiday Inn Gift ~ `v Minutes Highland Beach Town Commission Special Meeting February 12, 1980 Page 4 of 4 Shop. He said that in 1970, Imogene King was issued an Occu- pational License for a gift shop in the Holiday Tnn and that no minutes could be located concerning this issue. Mr. Sliney felt that there were no special conditions or limitations and that this was a non-conforming use. Mayor Horton stated that no further action need be taken with this matter and Mrs. Roberts will so notify the new renter. Mrs. Roberts passed out her Annual Report at this time, and Commissioner Bauer questioned the status of the boat. Mr. Sliney stated that he would leave everything as is until the sale has been finalized. MOTION by Vice Mayor Storm and seconded by Commissioner Blosser that the meeting be ADJOURNED. Time 11:15 A.M. • APPROVED- Lou s Hor r Ha old C.,gtorm, Vice Mayor ,/ Harry Ba er, Commissioner Mar Louise G, losser, Commissioner Peter Genovese, Commissioner ATTEST: G ~ ~~ own- Clerk DATED: March 7, 1980