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1980.04.01_TC_Minutes_RegularTOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission. Regular Meeting April 1, 1980 1:30 P.M. ~~~~~~~ Mayor Horton, called the Regular Meeting to order at 1:30 P.M. on April 1, 1980. Those in attendance were: Mayor Horton, Vice Mayor Storm and Commissioners Bauer, Blosser and Genovese. Also in attendance were: Elaine W. Roberts, Town Manager;Town Attorney Thomas E. Sliney; Pmlice Chief Kenneth Jones and Jane E. Barker, Town Clerk. There were several Townspeople in the audience. Pledge of Allegiance Approval of Minutes February 12, 1980 - Special Meeting February 12, 1980 - Public Hearing February 26, 1980 - Workshop Meeting • March 4, 1980 - Regular Meeting March 13, 1980 - Special Meeting MOTION by Vice Mayor Storm, seconded by Commissioner Blosser that the minutes be approved as written. The voice vote was unanimous in favor. Public Requests and Comments Mr. M. H. W. Dent, a Town resident, addressed the Commission regarding Mr. Arney's retirement. (a) Hoffmann - Extension for RPUD Request Mr. Kendall Slinkman, representing Paul Hoffmann, addressed the Commission regarding the extension to their RPUD. Mr. Slinkman stated that Mr. Hoffmann kas been trying to get approval from the Department of Environmental Regulation and the Army Corps of Engineers to dredge and fill his lot for a matter of years. Inasmuch as they have not received this approval as yet, they are seeking another extension to their RPUD. Mr. Sliney informed the Commission that it would be necessary • to amend the original ordinance concerning this RPUD. Vice Mayor Storm made the MOTION that a six months' extension be granted. Commissioner Blosser asked if this could be a final extension? Mayor Horton stated that this would be an amendment to the MOTION and he seconded } Minutes High land Beach Town Commission Regular Meeting • April 1, 1980 Page 2 of 9 the original MOTION. Discussion then took place with Mr. Slinkman stating that he did not really know that permission would be received from the D.E.R. and Army Corps of Engineers within that six months and was hopeful that the Town would not make this the final extension. Commissioner Blosser then withdrew her request to make this a final extension and Mayor Horton repeated the MOTION - "that the extension be granted for six months with a letter being forwarded covering the reservations of the Town Commission". All Commissioners voted Aye. (b) Drexel Management Request to Discuss Litigation and Possible Compromise Mr. Earl Totz, representing Drexel Management, referred to the letter from Drexel Management sent to the Town Commission dated March 13, 1980 and spoke of the meetings he and Commissioner Genovese had held regarding this subject. Commissioner Genovese • then explained in detail just what had transpired in these meetings. After much discussion, a MOTION was made by Commissioner Genovese and seconded by Commissioner Blosser that Commissioner Bauer be appointed as an arbitrator to meet with Mr. Totz and Mr. Latz, Vice President of Drexel Management, to see if a compromise could be arranged. The MOTION was carried three to two - with Vice Mayor Storm and Mayor Horton voting Nay. ~c) Request from Arthur Strock regarding Lot 113W - Bulkhead and Fill Mrs. Roberts explained this request for the benefit of the Commission. MOTION by Commissioner Bauer and seconded by Vice Mayor Storm that this request be granted. All Commissioners voted Aye. Mrs. Roberts then read for .the record the biological water quality assessment. (d) Boca Hi Request - C/O Extension - Sales Office Mayor Horton explained the reason for this request, which was that temporary structures can obtain a Certificate of Occupancy for a • two year period only. Their C/O has expired and they are seeking an extension. 1 Minutes Highland Beach Town Commission • Regular Meeting April 1, 1980 Page 3 of 9 MOTION by Commissioner Bauer/Commissioner Genovese that Boca Hi be granted an extension on their Certificate of Occupancy for a two year period, expiring on March 31, 1982. All Commissioners voted Aye. Reports - Town Commission (a) Mayor Louis Y. Horton - Mayor Horton reported that the WET Group had met last Thursday and stated that it was gratifying to see the excellent response from the people in the condominiums. Ambassadors South won the Water Saver Award for the month of March and Mr. Orville Edlund and Mr. Joseph Del Barto, President of the Association, were in the audience. Also the Manager, Mr. Robert W. Hines, was present. Mayor Horton spoke again on water conservation and mentioned the fact that there had been no rain. He said that the expansion work at the water plant was going quite well and according to schedule. • (b) Vice Mayor Harold C. Storm - Vice Mayor Storm spoke regarding the financing on the sewer indebtedness and that every effort was being made to correct this situation. He also stated that he would be attending the "208" meeting in Palm Beach on April 9, 1980. (c) Commissioner Harry C. Bauer - No report. (d) Commissioner Mary Louise Blosser - Commissioner Blosser said today, April 1, 1980, was Census Day, and if some residents had not received their Census form, they should call the Palm Beach Census Bureau office. (e) Commissioner Peter J. Genovese - Commissioner Genovese read for the record his letter addressed to the Mayor and Town Commission, dated April 1, 1980, concerning "Restriction in Building Code". He stated that he was concerned about the "Interval Time-Sharing" concept starting up in Town. Mayor Horton suggested that a proposed amendment be added to the Zoning Ordinance. This matter should first be referred to the Planning Commission, he said, and • Commissioner Genovese made a MOTION, seconded by Commissioner Bauer that this entire matter be referred to the Planning Commission for their perusal and thoughts on the matter. All Commissioners voted Aye. Minutes Highland Beach Town Commission • Regular Meeting April 1, 1980 Reports of Boards and Aciencies of the Town Page 4 of 9 (a) Board of Adjustment - Mrs. Roberts announced that this Board would be holding a Public Hearing on April 29, 1980 at 7:30 P.M. This concerns a request from Healy Company for variances under Chapter 30 of the Code of Ordinances. (b) Code Enforcement Board - Mrs. Roberts stated that this Board would be meeting in April. There are vacancies for two alternates on this Board. (c) Community Appearance Board - Mrs. Roberts stated that the Commissioners had received a recommendation to fill the position of second alternate on this Board. Mayor Horton requested that a resume be submitted by this person. (d) Housing Board of Adjustment & Appeals - Mrs. Roberts announced that this Board would • be meeting on Wednesday, April 9, 1980 at 10:15 A.M. Mr. Leon Allen had been recommended as second alternate to this Board. MOTION by Vice Mayor Storm and seconded by Commissioner Blosser that Mr. Allen be appointed as second alternate to the Housing Board of Adjustment & Appeals. The Aye vote was unanimous. Mr. Allen's term will be for one year ending April 1, 1981. (e) Planning Commission - Mr. Robert Myers, a member of the Planning Commission, stated that the Hoffmann matter had been covered already as well as the matter Commissioner Genovese had brought up. Reports - Representatives Re: (a) Metropolitan Planning Organization & Transportation (Don Wilson) Mrs. Roberts stated that Mr. Wilson was ill and there was no report. (b) South Florida Water Management District (Frank Carberry) Mr. Carberry spoke very highly of the cooperation received from the • people in Highland Beach during the current water shortage and .reported the percentage of savings realized. He added that the Townspeople could not relax as yet as the rainy season is still 22 days away. Minutes Highland Beach Town Commission • Regular Meeting April 1, 1980 Page 5 of 9 Reports - Town Attorney Mr. Sliney reported that there was still no decision on the Van Lennep case - the matter is still in the hands of Judge Rudnick. He stated that he had heard from Mr. Galbraith, City Attorney for Boca Raton, who said that the proposed lease for the well field will be forthcoming very shortly. Mr. Sliney also stated that he had been in contact with Bond Counsel in Jacksonville in connection with the point raised by Vice Mayor Storm re: sewer indebtedness. Vice Mayor Storm questioned another commercial establishment at the Holiday Inn. This will be checked out by the Building Official. Reports - Town Manager Mrs. Roberts said that the Palm Beach County Municipal League Meeting was held in Riviera Beach in the middle of the month. • Representative Edward Healey, Chairman of the Legislative Delegation, was in attendance. The Treasure Coast Regional Planning Council will be meeting on April 10, 1980 in Stuart, Mrs. Roberts said, and she attended a local government review meeting on March 18th for the Census, and met with Department of Transportation officials regarding a pedestrian cross-walk at Boca Hi and "no parking" and "no passing" signs. She stated that the Town will be getting some "no parking" signs to be placed temporarily at construction sites. She also met with Mr. .MacDonald regarding the Retirement Plan and the paper salvage people about some of their problems. Correspondence was received concerning a bike seminar being held at Palm Beach Junior College on Friday and Saturday, April 11 and 12; a notification from the Governor about a hurricane seminar in Orlando; an energy report; and a funding application from the Area Planning Board by the State of Florida Department of Community Affairs for a State Grant for the continuing of "701 Comprehensive Planning and Management Assistance". The consensus of the Commission was against the above. • Mrs. Roberts reported on receiving an in-depth report from the Water Management District; good news from the Post Office increasing the renumeration from $4,000.00 to $6,000.00 annually; and correspondence from Roy Simon regarding the cost of the municipal complex. Minutes Highland Beach Town Commission Regular Meeting • April 1, 1980 Page 6 of 9 Mrs. Roberts said that a request had been received from Del Trail Fire District to supply gas for the rescue van. This item will be placed on the agenda for the Workshop Meeting on April 29, 1980. Mrs. Roberts reported on the following departments: Building - A final Certificate of Occupancy was issued to the Terry Lee home and to a triplex in Highland Beach Isles. Building permit fees collected for March amounted to $14,235. John Helfrich, Building Inspector, is in Veterans' Hospital in Miami, having had surgery. Mrs. Roberts informed the Commission of the total value for single family residence and multi-family residence permits for 1979, thus enabling them to see what the tax base will be for 1980. Finance - A total of $373,287. has been collected in tax monies; $34,753. has been received for the Road and Bridge Fund; $4,820. Franchise money from Florida Posner & Light; $38.00 from • Durbin Paper and so far this year, $539.00 from the Court. Mrs. Roberts reported on investments that had been made. Maintenance - Mrs. Roberts said that Michael will be attending a Water Meter School in Tallassee, Alabama on April 28 thru April 30, 1980. Health Department - No report. Police - Vice Mayor Storm questioned whether the large increase in parking citations was due to construction in Town, however, Chief Jones stated that it occurred more on Saturdays and Sundays, especially with the nice weather, and more people going to the beach. Mayor Horton asked Chief Jones to have his men watch more closely for vandalism in the parking lots, as good tires have been stolen from automobiles and replaced with old ones. Mrs. Roberts reported that the C.D.C. meeting had been postponed until next Tuesday. • Town Clerk - Mrs. Roberts said that this department is continuing to update the Bulletin Mailing List and obtaining more facts concerning microfilming and records' retention. Minutes Highland Beach Town Commission • Regular Meeting April 1, 1980 Page 7 of 9 Public Works & Utilities - In checking out the raw water used for the month, it amounted to over 27 million gallons. Mrs. Roberts spoke of correspondence received from the engineers concerning two subcontractors - this decision is usually left up to the engineers. Monthly coordination meetings have been scheduled among the engineers, contractors, the Mayor and Mrs. Roberts, concerning the Water Plant Expansion. Everything is on schedule, Mrs. Roberts said, and the new domestic well is completed and undergoing tests from the Health Department. She also reported that the U.S.G.S. Monitor Well is finished and she would like to see a small fence erected around this to protect it. Mrs. Roberts stated that she had not received the monthly sewer report from Carl Howard yet. She also said that the sewer billing is being updated whereas people who have sales trailers or construction trailers will now be billed monthly. An ordinance • proposing this will have a First Reading at today's meeting. Mrs. Roberts then announced that the Public Hearing on the dock situation in the Zoning Code had been called by the Planning Commission for April 9, 1980. Proposed Ordinances (a) Proposed Ordinance No. 378 - Amending Section 29-10 entitled "Water Use Rates and Charges". First Reading. Mayor Horton read Ordinance No. 378 by title only. (b) Proposed Ordinance No. 379 - Amending Chapter 23 - entitled "Signs and Advertising". (c) Proposed Ordinance No. 380 - Amending Chapter 22 - entitled "Sewers". Proposed Ordinance Nos. 379 and 380 were read by title only by the Town Clerk. • These three ordinances will have a Final Reading and Possible Adoption at the Regular Meeting on May 6, 1980. Minutes Highland Beach Town Commission Regular Meeting • April 1, 1980 Page 8 of 9 Proposed Resolution (a) Proposed Resolution No. 401 - A Resolution of the Town of Highland Beach, Florida, Declaring the Election to have been held on the 6th day of May, 1980, to be unnecessary since the only candidates who qualified are unopposed. MOTION by Commissioner Genovese and seconded by Commissioner Bauer that Resolution No. 401 be adopted as read. All Commissioners voted Aye. Items Included from Workshop Meeting of March 25, 1980 Mrs. Roberts stated that approval was needed to continue the Lethal Yellow Program. MOTION by Vice Mayor Storm and seconded by Commissioner Bauer that this program be continued and to purchase 10 cases of Terramycin for $654.00. All Commissioners ~zo~ed Aye. • Next item to be considered, Mrs. Roberts said, was the quote for the retainer fee for earl Harvel in the amount of $2,400. The language of the proposal was discussed and it was satisfactory to all concerned. MOTION by Vice Mayor Storm/Commissioner Blosser to accept the proposal from Earl Harvel in the amount of $2,400. All Commissioners voted Aye. Mrs. Roberts said that the last matter for approval was Item No. 17 to be added to the Personnel Rules and Regulations covering per diem expenses. MOTION by Commissioner Bauer/Commissioner Genovese that Item No. 17, covering per diem expenses, be added to the Personnel Rules & Regulations. All Commissioners voted in favor of this MOTION. Mrs. Roberts then introduced Dorothy Olsen who has been hired as an additional secretary to the Town Manager. Old Business Mr. M. H. W. Dent., a Town resident, then asked if Mrs. Olsen was • included in the budget and was informed that she was. He then inquired as to whether Mr. Arney could be persuaded to remain with the Town. Minutes Highland Beach Town Commission • Regular Meeting April 1, 1980 New Business - None Page 9 of 9 MOTION by Commissioner Genovese and seconded }ay Commissioner Bauer that Mr. Arney's resignation be accepted, time not to exceed June 30, 1980. All Commissioners voted Aye. Bills for Approval Mrs. Roberts presented the bills for approval. MOTION by Vice Mayor Storm that the bills be approved for payment. This MOTION was seconded by Commissioner Blosser and the Commission voted unanimously in favor of this MOTION. Commissioner Genovese then said a few words in praise of the efficient Town Manager and her oompetent staff. MOTION by Vice Mayor Storm/Commissioner Bauer that the meeting be ADJOURNED. All Commissioners voted affirmatively. Time 3:55 P.M. • APPROVED: HortAn, Mayor Harold C,/ Storm,-Vice Mayor Harry B uer, Commissioner Mar ~ uise ~~ Blosser, Commissioner .~~ Peter J Genovese, Commissioner ATTEST : ,~(~~..-~ To Clerk • Dated: April 15, 1980