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1980.05.27_TC_Minutes_Workshop~ ~ • TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Workshop Meeting M-ate 27, 1980 11.10 A_M_ Mayor Horton called the Workshop Meeting to order at 11:10 A.M. on Tuesday, May 27, 1980. Those in attendance were: Mayor Horton; Vice Mayor Storm and Commissioners Bauer, Blosser and Genovese. Also in attendance were: Elaine W. Roberts, Town Manager; Thomas E. Sliney, Town Attorney; Police Chief Kenneth Jones and Jane E. Barker, Town Clerk. There were several people in the audience. Mayor Horton called for any comments from the audience and there were none. 79.76 Status of S. A. Healy Co. • Mayor Horton stated that a letter dated May 1, 1980 had been received from Dr. Orman, representing the S. A. Healy Co., regarding the setbacks on AlA. Dr. Orman answered that, at this time, they desired to move away from this subject and proceed with obtaining their building permits for the west side of AlA. Their plans are ready to be submitted to the Building Official. Dr. Orman also stated that there are two questions still out- standing -.the matter of modifying the subdivision regulations and Mr. Sliney's review of the Homeowner's Association regu- lations pertaining to the Guest Lodge. He would like to see these matters resolved, possibly at the Regular Meeting of the Commission in June. Mayor Horton said that an ordinance amending the subdivision chapter in the Code would be ready for a first reading at the Regular Meeting to be held on Tuesday, June 3, 1980. At this point, Mayor Horton asked Mr. Roy Simon, Architect, to present the revised plans for the new Municipal Complex. Mr. Simon did this, explaining what changes had been made. The consensus of the Commission was to proceed with Plan "B", • however, this will be decided upon next week. Minutes Highland Beach Town Commission • Workshop Meeting May 27, 1980 80.29 Recruest from Del Trail for Rescue Van Gas Page 2 of 5 Discussion took place regarding the supplying of gas for the Rescue Van. This would amount to roughly 50 gallons of gas each month. This will be brought up for a vote at the Regular Meeting next week. 80.30 Status of Water Treatment Plant Mayor Horton stated that he had been at the Water Treatment Plant yesterday and reported that there will be no trouble in meeting the scheduled expansion completion date. There have been a few operational problems and Southern Bell has been working on the situation. 80 32 Expiration of Investment from 1979 Bond Issue Mrs. Roberts stated that $1,000,000.00 (held in a St. Petersburg Bank) will be expiring on May 29, 1980 and requested from the • Commission as to where this money should be wired. A room has been reserved at Gulfstream Bank for Thursday morning in order that the necessary papers can be signed by three Commissioners to transfer this money into other Certificates of Deposit. Some of this money can be reinvested for a short period. It was de- termined by the Commission that Mrs. Roberts should have the money wired to Mr. Richard Shanz at the Gulfstream Bank. 80.33 Audit Proposal Mrs. Roberts informed the Commission that they had received three proposals - two of them having been received this morning. These will be studied by Mrs. Roberts and the Finance Department and a recommendation will be forthcoming next week. 80.34 Proposed Ordinances Mrs. Roberts told the Commission that the proposed ordinances had not been prepared as yet, however, Mr. Sliney will work on the one for subdivisions and the one for Hoffmann. Mrs. Roberts will draft up the ordinance for the fee schedules; one concerning the Community Appearance Board and one concerning the Code Enforce- . ment Board. These should be ready for the Regular Meeting next week. ~ • Minutes Highland Beach Town Commission • Workshop Meeting May 27, 1980 Page 3 of 5 80.35 Job Description Mrs. Roberts had given the Commission a new Job Description for the Deputy Finance Director, whose duties have expanded to include the duties of an Internal Auditor. Mrs. Roberts feels that the duties of an Internal Auditor could be coordinated with those of Assistant Town Treasurer. The reclassification would advance the position to Grade 6 from Grade 5. The Finance Director had requested that this be implemented retroactive to April 1, 1980. However, it was Vice Mayor Storm's opinion that this change should become effective at the beginning of the new fiscal year. Mayor Horton stated that he felt the consensus was to make this an anniversary type thing at the fiscal year date, however, it can be approved prior to that time. 80.36 Plan of Organization _ • Mrs. Roberts announced that the Plan of Or anization nee e g ddto be updated and she had made the necessary changes. This will be included for the Regular Meeting on June 3, 1980. 80.37 Elevated Tower80.37 Elevated Tower Paintin~uotes Mrs. Roberts stated that the Commission had received a letter of recommendation from the engineers regarding the painting of the elevated water tower. Mr. Sliney reviewed all the bids that had been received and advised the Town to follow the engineers' recommendation. This matter will be voted upon next week at the Regular Meeting. Town Manager's Reports Mrs. Roberts said that she needed to know the summer vacation schedules of the Commission in order that a quorum would be present for all meetings. After all Commissioners had told of their plans, it was determined that a quorum would be in attendance at all meetings. • • ~ Minutes Highland Beach Town Commission • Workshop Meeting May 27, 1980 Page 4 of 5 Mrs. Roberts stated that a request had been received from the Mike Owen Co. for a dispensation from the Sign Code. Mr. Owen desires to display an "Open House" sign for seven days a week from 10:00 A.M. to 5:00 P.M. at the corner of Bel Air Dr. and AlA. The consensus of the Commission was that this would be permitted. Letters have been received from the Police Chief regarding the Law Enforcement Application Processing Center, a person who lives at Seagate concerning noise pollution, information from the C.D.C. about the "911" number, Mrs. Roberts reported. A presentation will be put on by a representative from the County and from Southern Bell explaining the "911" number if the Commission is interested. Mrs. .Roberts will see if this can be arranged for the next Workshop Meeting. Mrs. Roberts then told of the vacancies on the various Boards - Joe Boscove's term will be up in July and John Basso's term • will be expiring in July. However, he has only served for four months and Mrs. Roberts thought the Commission might wish to retain him. Jackie Becker's term on the Community Appearance Board runs out in July. Several resumes have been received for consideration and Mrs. Roberts will list their names for the Commission's perusal. Mrs. Roberts told of correspondence with the insurance carrier regarding their recommended Safety Program. This program must be adopted and Mrs. Barker has been working on it. One safety meeting has already been held and members consist of staff members and supervisory personnel designated by the Mayor or Town Manager. When this program has been devised it will be given to the Town Commission to be adopted as policy. The Town's insurance record is very clean, Mrs. Roberts said. Mr. M. H. W. Dent, a Town resident, addressed the Commission regarding the bond issue, the Bel Lido Bridge, the Sewer System, the Del Trail Fire Department and the Town Treasurer. Mr. Sliney spoke of reservations concerning the changing of the zoning ordinance until the Van Lennep case was settled. Commissioner Genovese agreed with Mr. Sliney. It is possible U ,. Minutes Highland Beach Town Commission • Workshop Meeting May 27, 1980 Page 5 of 5 that the appeal process, filed by Van Lennep, could run into next year. Discussion took place regarding this subject and the consensus was this be temporarily deleted from the letter to the Planning Commission voted during today's Special Meeting. Meeting ADJOURNED at 12:35 P.M. upon MOTION by Commissioner Bauer and seconded by Commissioner Genovese. All Commissioners voted Aye in favor of ADJOURNMENT. APPROVED: • ATTEST: ..C~' T Clerk DATED: June 4, 1980 Louis~Y~/korton, Mayor Ha ld C. Stq.Em Vice Mayor ~ ~~~, Harry Bauer, Commissioner ~~ ~ Mary' ouis losser, Commissioner Peter J. Genovese, Commissioner •