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1980.06.03_TC_Minutes_RegularC • TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Regular Meeting June 3 1980 1.30 P.M. Mayor Horton called the Regular Meeting to order at 1:30 P.M. Those in attendance were: Mayor Louis Y. Horton, Vice Mayor Harold C. Storm and Commissioners Mary Louise G. Blosser and Peter J. Genovese. Com- missioner Harry Bauer was absent. Also in attendance were: Elaine W. Roberts, Town Manager; Police Chief Kenneth Jones and Jane E. 1Barker, Town Clerk. Mr. Thomas E. Sliney, Town Attorney, entered the meeting at approximately 3:00 P.M. Pledge of Alleg'iance Approval of Minutes April 29, 1980 - Special Meeting April 29, 1980 - Workshop Meeting • May 6, 1980 - Regular Meeting including a Public Hearing MOTION by Vice Mayor .Storm and seconded by Commissioner Blosser that the minutes be approved, as written. By voice vote, the minutes were unanimously approved. Public Requests and Comments None Reports - Town Commission (a) Mayor Louis Y. Horton - Mayor Horton read a letter dated June 2, 1980 from Judge Santangelo, who resigned as Chairman of the Housing Board of Adjustment and Appeals. MOTION by Commissioner Genovese, who praised Judge Santangelo very highly, that this letter of resignation be accepted. Commissioner Blosser seconded this MOTION. All Commissioners voted Aye. Mayor Horton stated that Mrs. Roberts will send a note of thanks to Judge Santangelo and that he will send formal thanks, on behalf of the Town Commission, for his service and dedication to the Town. Minutes Highland Beach Town Commission • Regular Meeting June 3, 1980 Page 2 of 11 Mayor Horton said that the construction at the Water Treatment Plant was proceeding very well and went on to explain the oper- ational problems that have been occurring. It has been necessary that Tom Graham, Water Plant Operator, put in many overtime hours during the month of May to correct these problems and Mayor Horton made a MOTION that the amount of $875.00 be paid to Tom Graham for his overtime work during May. Vice Mayor Storm seconded this MOTION. The vote was unanimously in favor of this MOTION. Mayor Horton then discussed more facts in regard to purchasing the sewer system. (b) Vice Mayor Harold C. Storm - No report. (c) Commissioner Bauer - Absent. (d) Commissioner Mary Louise G. Blosser - Commissioner Blosser • reported that persons who had not received their Census Forms shoud contact the Census Bureau. (e) Commissioner Peter J. Genovese - Commissioner Genovese spoke of the decision handed down by the United States Supreme Court regarding the "Good Faith" law. He also spoke of increasing the Public Officials Liability Insur- ance covering the Commissioners, as regard to matters such as this. Reports - Boards and Agencies of the Town (a) Board of Adjustment - Mrs. Roberts announced that this Board would be holding a Public Hearing on Monday, June 23, 1980 concerning the McCoy residence on Bel Lido Island. (b) Code Enforcement Board - This Board will be meeting on Thursday, June 26, 1980 at 3:00 P.M., Mrs. Roberts said, and they will have a vacancy for a second alternate. (c) Community Appearance Board - Mrs. Roberts stated that she had • Minutes Highland Beach Town Commission • Regular Meeting June 3, 1980 Page 3 of 11 written to this Board, regarding Jackie Becker's term which will expire in July. Mrs. Roberts said that she had written to the Planning Commission also due to the expiration of Joe Boscove's term in July. She stated that she had thanked Mr. Boscove for his years of service to the Town. She also said that she had a list of people who were interested in serving on Boards. (e) Planning Commission - Mrs. Roberts said that she had written to the Planning Commission regarding Section 5.1 and 2 of the Zoning-Code about fences and walls. This Board will be meeting on Wednesday, June 4, 1980, for a Workshop Meeting regarding Interval Ownership and their Regular Meeting will be on Wednesday, June 11, 1980 at 7:30 P.M. (d) Housing Board of Adjustment & Appeals - This Board will be meeting on Wednesday, • June 11, 1980 at 10:15 A.M. Reports - Representatives Re: (a) Metropolitan Ping. Organization & Transportation (Don Wilson) Mrs. Roberts reported that Mr. Wilson was in the hospital and would be having surgery on June 4, 1980. (b) So. Florida Water Mgt. District - (Frank Carberry) Mayor Horton stated that Mr. Carberry was out of Town and no report had been received from the So. Florida Water Management District. Mrs. Roberts commented on the fine water report that Mayor Horton prepared, copy of which was forwarded to Mr. Tom Delaney of Boca Hi because of their great interest in the "Water Saver" Program. Mayor Horton informed the Commission that the per capita consumption in Highland Beach dropped 9.9/ during the first four months of 1980 as compared to the first four months of 1979. Reports - Town Manager • Mrs. Roberts read for the record a biological survey covering Minutes Highland Beach Town Commission • Regular Meeting June 3, 1980 Page 4 of 11 Lot 71 W - Fortuna del Mar West. This application submitted by G. Z. W. Funding will need local approval of the concept of this in order for their representative to comply with all zoning code regulations. MOTION by Commissioner Genovese and seconded by Commissioner Blosser that the report as read into the record be approved without objection. A unanimous voice vote approved the report as read. Mr. Digby Bridges, their representative, will be given a copy of these minutes showing the Town Commission approval. Mrs. Roberts stated that the Palm Beach County Municipal League met for breakfast in Lake Worth on May 15, 1980 and it was most successful. The speaker was Dr. Eissey, President of Palm Beach Jr. College. The Treasure Coast Regional Planning Council will be meeting in Stuart on June 12, 1980. • Mrs. Roberts then said that the next meeting of the Palm Beach County Municipal League would be held in Jupiter on June 19th at 9:30 A.M. There will be an election at this time and the League has requested that Mrs. Roberts remain on the Executive Board as Secretary. The Commission had no objections to Mrs. Roberts retaining this position. Correspondence had been received from the Area Planning Board regarding fill at St. Lucy's Church. The C'hurch's application was denied at this time, however, with revisions, it could be approved at a later time. Several requests for funding have been received, Mrs. Roberts said. One concerned the Outer Continental Shelf and comments were requested by June 9, 1980. Vice Mayor Storm was against this request for funding. Another request from the Area Planning Board concerned the Diamond Head Development Corpor- ation Beach. After discussion, it was the consensus of the Commission that this request was justified. The next request was from the Treasure Coast Regional Planning Council for a grant for a Community Energy Conservation Grant. The Commission was against this. Minutes Highland Beach Town Commission • Regular Meeting June 3, 1980 Page 5 of 11 Mrs. Roberts reported about meetings held by the Army Corps of Engineers concerning wetland areas; Boca Raton's conference regarding their future on June 5 and 7, 1980; the annual report received from the Water Management District; and a letter received from a resident of Seagate concerning a noise problem - mainly on the Intracoastal. Mrs. Roberts stated that she had received a letter from Senator Lawton Chiles concerning energy. She stated that she turns all energy information over to Mr. Hamzik, who has received his certification as energy auditor. All corrections have been made that were pointed out to the Town by Risk Management Services, our insurance carrier. These items were the result of their inspection in Town several weeks ago. Mrs. Roberts stated that she had written to the Boca Raton Attorney regarding the lease of the well field. She has had • no response to her letter. Mrs. Roberts then reported on the following departments: Building - A temporary Certificate of Occupancy was given to Lyle Gibson's duplex on South Ocean Blvd. Piling permits were issued for Braemer Isle Townhouses and Fortuna del Mar East. A memo updating the status of building in Town was given to the Town Commission. Mrs. Roberts read a letter of resignation received from John Helfrich, Building Inspector, who has been ill. Finance - Mrs. Roberts reported the following monies had been received: Road and Bridge Fund - $37,833.00 so far this year; Electric Franchise - $5,700.00; Court thru April - $989.00. Mrs. Roberts then announced that monies collected in interest this year on bond issue investments amounted to $75,814.00. Interest collected on the General Fund amounted to $14,328.00 - for a total of $90,142.00 in interest alone so far this year. $1,000,000.00 from the 1979 Bond Issue proceeds was reinvested • on Thursday, June 29, 1980 on an open-end repurchase agreement. Minutes Highland Beach Town Commission • Regular Meeting June 3, 1980 Page 6 of 11 The Turtle Watch Program has been very successful so far and this group will be meeting again on Wednesday, June 4, 1980 at 2:00 P.M. Health - No report. Maintenance - Mrs. Roberts reported that both Larry and Michael have been working at the Water Plant this past month during some of the problems. Police - The monthly report has been given to the Commission as well as a list of recommendations to reduce theft and burglaries, issued by the Police Chief. Chief Jones has scheduled a Hurricane Seminar in Town Hall for Thursday, June 19, 1980 at 7:30 P.M. Mayor Horton asked that the Com- missioners recommend this Seminar to everyone. An Emergency Shelter Management Seminar is being held at • Bibletown in Boca Raton on June 20 and 21st - Chief Jones will be attending this. Mrs. Roberts said that Chief Jones had given her a memo about the Law Enforcement Application Processing Center desiring to add a surcharge of $1.00 to all traffic citations to fund this Processing Center. Town Clerk - Mrs. Roberts informed the Commission that the Town Clerk is still working on Microfilming; the Safety Program and Financial Disclosure Forms. Mrs. Barker had mailed the International Institute of Municipal Clerks a copy of the Town's new brochure, along with information about the Town's 30th Birthday Party and she received a request from the Town Clerk in Delano, California asking for more detailed information concerning the above. This request was acknowledged. Public Utilities and Works - Mrs. Roberts reported that the water consumption was down for the month of May by about l~ million gallons. Mrs. Roberts attended the monthly coordinating meeting on May 19th at the Water Treatment Plant. The monthly report has been received from Carl Howard. The Regional Wastewater Plant will be holding a Public Hearing on Monday, June 16, 1980, at 7:00 P.M. at the Plant - Mrs. Roberts hopes to attend this. • I Minutes Highland Beach Town Commission • Regular Meeting June 3, 1980 Page 7 of 11 The Public Hearing on Zoning was discussed and it is necessary to hold two Public Hearings - at least two weeks apart. The first one will be held on Tuesday, June 17, 1980 and the second one will be Tuesday, July 1, 1980. Both will be held at 5:00 P.M. Proposed Resolutions (a) Proposed Resolution No. 402 - A Resolution of the Town of Highland Beach, Florida, to the Board of County Commissioners of Palm Beach County Relating to Sheriff's Budget for Fiscal Year 1980-81. Mayor Horton read Resolution No. 402 in its entirety. MOTION by Vice Mayor Storm and seconded by Commissioner Blosser that Resolution No. 402 be adopted as read. A unanimous voice vote adopted this Resolution. • (b) Proposed Resolution No. 403 - A Resolution of the Town of Highland Beach, Florida, Establishing at Gulfstream First Bank & Trust, N.A., a New Savings Account to be known as "Water System Improvements Reserve Fund". Mrs. Roberts read Resolution No. 403 in full. MOTION by Commissioner Blosser that Resolution No. 403 be adopted. This was seconded by Mayor Horton. All Commissioners voted Aye. Proposed Ordinances (a) Proposed Ordinance No. 381 - An Ordinance of the Town of Highland Beach, Florida, Amending Ordinance No. 360, Providing a Fee Schedule for the following applications to the Town of Highland Beach: Rezoning, Change to the Zoning Ordinance, Special Exception, Variance, Appeal to Board of Adjustment, Nonconforming Use Permit, Special Permit, Site Plan Review (Preliminary), Site Plan Review (Final Development Plans), Subdivision Plan Review (Preliminary), Subdivision Plan Review (Final), Plat Review (New Plat), Plat Review (Amendment of Existing • Plat), and Applications not specifically set forth. Minutes Highland Beach Town Commission • Regular Meeting June 3, 1980 Page 8 of 11 (b) Proposed Ordinance No. 382 - An Ordinance of the Town of Highland Beach, Florida, to Amend Chapter 2, Article V, Community Appearance Board, of the Code of Ordinances of the Town of Highland Beach, Florida. (c) Proposed Ordinance No. 383 - An Ordinance of the Town of Highland Beach, Florida, Amending Chapter 2, Article VI, Code Enforcement Board, Specifically Section 2-63, Applicability, of the Code of Ordinances of the Town of Highland Beach, Florida. (d) Proposed Ordinance No. 384 - An Ordinance of the Town of Highland Beach, Florida, to Amend Chapter 17, entitled "Nuisances" of the Code of Ordinances of the Town of Highland Beach, Florida. (e) Proposed Ordinance No. 385 - An Ordinance of the Town of Highland Beach, Florida, • Amending Chapter 27, Entitled "Traffic and Motor Vehicles" of the Code of Ordinances of the Town of Highland Beach, Florida. (f) Proposed Ordinance No. 386 - An Ordinance of the Town of Highland Beach, Florida, •Amending Chapter 22, Section 22-2, Entitled "Sewer Service Charges" of the Code of Ordinances of the Town of Highland Beach, Florida. (g) Proposed Ordinance No. 387 - An Ordinance of the Town of _ Highland Beach, Florida, Amending Chapter 25 Entitled "Subdivisions" of the Code of Ordinances of the Town of Highland Beach, Florida. All of the above Ordinances were given a First Reading by Mrs. Roberts. These will be discussed at the Workshop Meeting on June 24, 1980. Items Included from Workshop Meeting of May 27, 1980 79.76 S. A. Healy Company - had already been covered earlier • in this meeting, Mrs. Roberts said, with the First Reading of Ordinance No. 387. s Minutes Highland Beach Town Commission • Regular Meeting June 3, 1980 Page 9 of 11 80.29 Gas for Rescue Van - Prior discussion had been held on this item at the Workshop Meeting of the Commission on May 27, 1980. MOTION by Vice Mayor Storm/Commissioner Genovese that gas be supplied for the Rescue Van - which amounts to approximately 50 gallons a month. The Commission voted unanimously in favor. 80.33 Audit Proposals - Mrs. Roberts said that the recommendation from the Finance Department was to keep Nolen, Lynch & Stewart for another year. MOTION by Vice Mayor Storm and seconded by Commissioner Blosser to retain the Auditing Firm of Nowlen, Lynch & Stewart for at least one more year. All Commissioners voted Aye. 80.36 Plan of Organization - Mrs. Roberts announced that this was a revision from the Plan in • 1976. Inasmuch as the Commission adopted the Plan originally, they now need to approve the revisions. Commissioner Blosser questioned the Town Manager being the Town Treasurer and Mayor Horton stated that there had been a reason for this some years ago. Mrs. Roberts will have this information for the Commission for the Workshop Meeting. 80.37 Elevated Tower Painting Quote Approval - Mrs. Roberts presented the bids for the painting of the Water Tower. MOTION by Commissioner Blosser and seconded by Vice Mayor Storm that the sum of $15,750.00 be approved for the actual painting of the Tower and the sum of $7,282.00 be approved for the paint. This is a total of $23,032.00. In polling the Commission, the vote was as follows: Vice Mayor Storm - Aye; Mayor Horton - Aye; Commissioner Blosser - Aye and Commissioner Genovese - Aye. Mrs. Roberts explained that this money would be taken from t water connection fees inasmuch as this is a capital expense. '"~"`'~" Town Municipal Complex Approval - Mayor Horton stated that all members of the Commission had • ~ r Minutes Highland Beach Town Commission • Regular Meeting June 3, 1980 Page 10 of 11 seen the plans and all were in basic agreement that Plan "B" be approved. MOTION by Commissioner Blosser/Commissioner Genovese that the archi- tect be instructed to proceed with the drawing up of detailed plans which can be used for requesting quotes. By voice vote, the MOTION was approved unanimously. Board Vacancies - Mrs. Roberts stated that this matter had already been taken care of earlier in the meeting. Mrs. Roberts then brought up the matter of the new job descrip- tion for the Internal Auditor and Assistant Town Treasurer and she requested that the Commission approve it as of June 1, 1980. MOTION by Vice Mayor Storm/Mayor Horton that the new job description of Internal Auditor and Assistant Town Treasurer be approved effective • June 1, 1980. All Commissioners voted Aye. Reports - Town Attorney Mr. Sliney, Town Attorney, then reported on the proposed Bond Issue for Sewage System Purchase, explaining facts and alterna- tives from a legal point of view. Mr. Sliney stated that Commissioner Bauer, Mrs. Roberts and himself had met regarding the Drexel matter, going over the entire agreement. This agreement will be retyped for sig- natures. Regarding Van Lennep, Mr. Sliney stated that this case had been appealed and there will be no action until possibly the end of July or Augast. Old Business None New Business • Mr. M. H. W. Dent, a Town resident, talked about purchasing the sewer system. v , Minutes Highland Beach Town Commission • Regular Meeting June 3, 1980 Page 11 of 11 Bills for Approval Mrs. Roberts presented the bills for approval. MOTION by Vice Mayor Storm and seconded by Commissioner Blosser that the bills be approved. A11 Commissioners voted Aye. MOTION by Vice Mayor Storm/Commissioner Blosser that the meeting be ADJOURNED. Time - 3:25 P.M. APPROVED: ~ Louis Haro • ATTEST: G~ii2.2.~ T wn Clerk DATED: June 11, 1980 Vice Mayor Commissioner Peter J. Ge~~vese, Commis Horton,,Mayor r 1 U i ~ aur~^,{ ~ 4+01 fir( r~ ~~fJ ~7M Mary u' a G.~ser, Commissioner