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1982.01.26_TC_Minutes_Workshopt 4 TOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission Workshop Meeting January 26, 198 2 1:30 P.M. Mayor Horton called the Workshop Meeting to order at 1:30 P.M. Those in attendance were: Mayor Louis Y. Horton, Vice Mayor Harold C. Storm and Commissioners John J. Basso, Mary Louise G. Blosser and Edward J. Sullivan. Also in attendance were: Elaine W. Roberts, Town Manager; Thomas E. Sliney, Town Attorney; Police Chief Kenneth Jones and Jane E. Barker, Town Clerk. There were several Townspeople in the audience. 82,_1 Vacancies on Boards (a) Board of Adjustment - Mrs. Roberts said that this Board had met on January 18, 1982 and reviewed one resume. Mr. Ray Blosser, Chairman of this Board, said that he would like to have more resumes before • deciding on the alternate vacancy. (b) Code Enforcement Board - Mrs. Roberts said this Board had recommended that Mr. Alfred Novak of Ambassadors East be appointed as Alternate #2. A copy of his resume is on the Clipboard. Mrs. Roberts stated that a letter of resignation from the Community Appearance Board had been received from Mrs. Antoinette Giglio. This Board has asked that Mr. John Schneider, Alternate #l, be appointed as a regular member and Mr. Frank Savino, presently Alternate #2, be moved up to Alternate #l. 82.2 Proposed Ordinance No. - An ordinance of the Town of Highland Beach, Florida, amending Chapter 282, entitled "Trees, Shrubs and Vegetation', Section 282-31, entitled "Designation of Specimen and Historic Trees". This proposed or dinance will have a First Reading on February 2, 1982. • Minutes Highland Beach Town Commission • Workshop Meeting January 26, 1982 Page 2 of 8 82.3 Appearance of Fire Marshall regarding recommendations to amend the Town's Fire Code. Mr. Al deClercq, Fire Marshall of Del Trail Fire District, addressed the Town Commission regarding fire safety and said that they would like to do an in-depth study of the buildings in Town. He said that the older buildings were lacking in modern safety features and spoke of the recent hi-rise fires in Las Vegas. He said that adequate protection is needed, sprinkler systems should be installed, and there should be easy access to the buildings. He requested the Commission's feelings prior to entering into the in-depth study, which would take 60 to 90 days to complete. Commissioner Basso congratulated Mr. deClercq and informed him that he could consult with our Town Attorney at any time. Mrs. • Roberts will write to the owners and/or managers of the buildings in Town informing them of this fire study. 82.4 Presentation by the Auditors regarding the 1980-81 Fiscal Year Audit Report Mr. William Kisker Tedamonson & Holt, Fiscal Year. Mr. a row there was no Letter inasmuch as with the Auditors. Kisker said. of the Auditing Firm of Nowlen, Stewart, presented the Audit Report for the 1980-81 Kisker stated that for the second year in need for them to write their Management the Town's Finance Department relates so well The Town is operating in the black, Mr. 82.5 Possible discussion of Appleby Street Issue Mrs. Roberts stated that she had nothing new on this matter. 82.6 Possible discussion of request from M.P.H. Homes Mr. Martin P. Heise of M.P.H. Homes asked Mrs. Roberts if she had checked into what could be done on this matter. She informed Mr. Heise that, due to some changes, possibly she and • Mr. Heise should get together. He inquired as to whether the Town would consider selling this piece of property under discussion. Minutes Highland Beach Town Commission Workshop Meeting • January 26, 1982 Page 3 of 8 He also indicated that there would be no home construction until 1983, however, they could proceed with water and sewer lines. This item will be placed on the Workshop Agenda for the, February 23rd meeting, after Mrs. Roberts obtains information regarding the value of the land. 82.7 Recommendations received from Police Committee regarding amendment to Resolution No. 413 Mrs. Roberts reported that the Police Committee was drawing up a memo for the Town Commission which would provide them with further information in connection with the above Resolution. This item will be placed on the agenda for the Workshop Meeting on February 23, 1982. 82 8 Possible discussion regarding work by Gee & Jenson • Mrs. Roberts reported that she had met with John Toshner from Gee and Jenson last Friday and all of the items they had requested in their letter of December 22, 1981 have been given to them. However, they have requested further information from the Town which will be supplied to them. Mrs. Roberts reported also that Gee and Jenson would be appearing at the next Planning Commission meeting on February 10th at which time they will submit final recommendations, with a possibility of setting public hearings. 82 9 New Municipal Building - Possible recommendations Mrs. Roberts reported that Sandpiper Construction Co. was ready to begin renovating the present Town Hall. and Mrs. Roberts will meet with the Projection Manager to determine what will be done first. Discussion took place regarding the moving of the Commission Chambers and just how soon the new building would be finished. Mr. Roy Simon, Architect, then showed the Commission the lighting plan for the exterior and discussion took place regarding the different kinds of lights available. It was decided to include the police station at the same time the lighting was installed for the Municipal Complex. Minutes Highland Beach Town Commission • Workshop Meeting January 26, 1982 Page 4 of g Discussion continued as to whether other bids should be obtained for landscaping, or should the Town go with the one bid from Lloyd Mangus. The consensus was to obtain at least two more bids, in time for a decision to be made next Tuesday at the regular meeting. Roy Simon then brought up the subject of the telephone conduit for future expansion which is required by the telephone company. This item will be approved at the regular meeting on Tuesday, February 2, 1982. The southwest parking lot was brought up by Mrs. Roberts, but it was decided to discuss this item at a later date. Parking of vans in the back was also discussed. 82.10 Proposal dated December 16, 1981 received from CDM regardinq Public Utilities Evaluation (distributed 12 17 81) Mayor Horton said that a proposal had been received from Camp, • Dresser & McKee, Inc. dated December 16, 1981 regarding the Public Utilities Evaluation. This Evaluation would cost $5,500. Discussion took place regarding this issue with the future population of Highland Beach being considered, as well as cost comparison between having the Town's own Public Utilities Dept. or contract employees, as they do now. This .item will be placed on the agenda for the regular meeting February 2, 1982. 82.11 Possible recommendation from Town Attorney regardinq Massengill-Moore issue (See letter dated December 22, ._1.981 from Attorney Sliney distributed Dec. 24, 1981). This item was discussed at some length with Mr. Sliney covering all points, such as a counter proposal; giving the involved parties a time limit to finish the buildings with their fines- being reduced at that time; and whether changes could be made to the buildings themselves. Mr. Hamzik, Building Official, stated that the buildings had not deteriorated and could be completed. The site has Community Appearance Board approval. It was decided by the Commission that Mr. Sliney should draw up . a counter proposal in time for the meeting next Tuesday. Minutes Highland Beach Town Commission • Workshop Meeting January 26, 1982 Page 5 of 8 82.12 Request dated December 31, 1981 from Mr Frank Carberry Mr. Frank Carberry, the Town's representative to the South Florida Water Management District, had sent a letter to Mayor Horton dated December 31, 1981, requesting that he be paid $25.00 for his attendance at meetings. The consensus was that it be the same remuneration as board members, plus mileage. 82.13 Memo from Town Manager dated 1/11/82 regarding bank-to- bank transfer of Bond Issue payments Mrs. Roberts reported that a bond issue payment check had been returned to the Town un-executed. To prevent this from happening in the future, a MOTION will be made at the regular meeting on February 2, 1982 that a letter be drawn up authorizing Mrs. Roberts to sign the letter of transfer for bond monies. This letter of authorization must be signed by all Commissioners. Mrs. Roberts will have the proposed MOTION and letter ready • for the meeting next week. 82.14 Proposal dated 12/15/81 from Earl Harvel regarding r_eplacing three fire hydrants Mr. Earl Harvel had submitted a quote for replacing three fire hydrants in Town and Vice .Mayor Storm felt that his recommendation should be followed. This will be placed on the agenda for the regular meeting on February 2, 1982, for formal action. 82.15 Letter of January 5, 1982 from State Department of Revenue in answer to question concerning sale of Town gas to Del Trail Fire District. Mrs. Roberts had written to the State Department of Revenue asking if the Town could sell gasoline to the Del 'Frail Fire District. Their answer indicated that they did not realize the Del Trail Fire District .was tax-exempt as well, so Mrs. Roberts will write them again, explaining this. 82.16 __R_e_ques_t for discussion of new type stop signs near bike path, discussed by Safety Committee. • Vice Mayor Storm felt that if new signs were requested by the Safety Committee, they should be obtained. Discussion ensued as to where they would be placed. It was determined that this Minutes Highland Beach Town Commission • Workshop Meeting January 26, 1982 Page 6 of g matter should go back to the Safety Committee. Mrs. Roberts stated that she had written to the Metropolitan Planning Organization, asking for funding for the bike path expansion. She will continue to follow through on this item. 82.17 Reduest from Florida League of Cities/Governor Graham's Productivity Counsel/Regulatory Reform This matter concerned the "meddling of Tallahassee in the affairs of municipalities". Mrs. Roberts felt very strongly about this and sought suggestions from the Commission as to their "pet peeves". 82.18 Possible discussion regarding Boca Raton's intention to sue the County regarding Road & Bridge Funds transfer Mayor Horton said that he hoped Boca Raton would succeed and then Highland Beach would also. Commissioner Basso felt that • the Town of Highland Beach should join Boca Raton and much discussion took place. Mr. Sliney felt that if a group of municipalities got together and sued the County, then Highland Beach should do likewise. Commissioner Sullivan said that if there was no money available this year, at least it would be a warning that the County should never try this again. 82.19 Information regarding the Latest Preliminary Flood Insurance Study and Rate Map dated 12/21/81. Mrs. Roberts said that apparently there was nothing the Town could do on this item inasmuch as it is not much different from what we had. The coverage will be better but the rates will go up. 82.20 Possible discussion of First Quarter Financial Statement regarding Fiscal Year Budget of 1981-82. Mayor Horton had a few questions concerning the Financial Statement which Mrs. Roberts answered to his satisfaction. • Discussion took place regarding the completion date for the new Municipal Complex and when the Dedication should be held. Minutes Highland Beach Town Commission • Workshop Meeting January 26, 198 2 Page 7 of g Mayor Horton asked if it should be held on a week day but.. out-of-town people using the Post Office might partake of the festivities, he said. Commissioner Basso suggested a Saturday. This will be discussed further after it has been determined how long the landscaping will take.. Commissioner Basso informed the Commission that he had researched the money needed for. the bike path, the greening of AlA and the proposed park. Vice Mayor Storm spoke vehemently against this and requested that Mayor Horton read for the record the letter from Mr. Al Stano, President of the Penthouse Towers Association, opposing this. .Mayor Horton did so. Discussion ensued and Mayor Horton said that the Commission would have an opportunity to study this in the coming week. Mayor Horton stated that the Fire Department Study Committee has met four times and will be meeting again on Thursday, • January 28th. Mayor Horton said that he and the Vice Mayor had attended a South Florida Water Management District meeting and very stringent restrictions are being planned in case of a water shortage. Mayor Horton will contact the WET Group when necessary. Mayor Horton then announced that he had received a letter from Representative Jim watt regarding redistricting. Representative Watt was seeking comments and suggestions on this matter. A letter was also received from the relatives of Milton Beekman, Mayor Horton said. He then advised the Commission that an advertising outfit wished to place benches in Town with advertisements on them. The consensus was no. Commissioner Sullivan then made some remarks concerning the large school tax that the residents in Town have to pay when there are only thirty children in Town. Mrs. Roberts .reported that Betty Ulitsch, Town Bookkeeper, was in the hospital. • Mrs. Roberts received a proposal from the United States Geo- logical Survey asking the Town for a matching amount of $4,500., Minutes Highland Beach Town Commission Workshop Meeting January 26, 1982 Page 8 of 8 as their total program for the year will be $9,000. This item will be placed on the agenda for the regular meeting February 2, 1982. Mrs. Roberts also said that the Datagram had requested municipalities to adopt a Resolution supporting the proposed 1~ sales tax increase. Mrs. Roberts will draw up a Resolution for the regular meeting next Tuesday.. Mrs. Roberts also spoke of strong letters she would be sending to the Legislative Delegation, regarding Tallahassee meddling in the affairs of municipalities. She also said that the Palm Beach County Municipal League had requested members to inquire of their elected officials if they would be interested in serving on the Area Planning Board or the Treasure Coast Regional Council. n Mrs. Roberts then informed the Commission that they would have to appoint a Treasurer for the Retirement Board and this will also be on the agenda for the regular meeting. Meeting ADJOURNED at 5:05 P.M. APPROVED: ~~L~-i^--~--- Loui~~YG/Horto Harold C. S,t~orm, Vice Mayor Commissioner se G ~ $'losse~„ Comm. rd J. S4.t~1~ivan, Commissioner • ATTEST: - ate : i~ ~. ~~O ~~'