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1982.02.02_TC_Minutes_Regular TOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission February 2, 1982 1:30 P.M. Mayor Horton called the Regular Meeting to order at 1:10 P.M. Those in attendance were: Mayor Louis Y. Horton, Vice Mayor Harold C. Storm and Commissioners John J. Basso, Mary Louise G. Blosser and Edward J. Sullivan. Also in attendance were: Elaine W. Roberts, Town Manager Thomas E. Sliney, Town Attorney; Police Chief Kenneth Jones and Jane E. Barker, Town Clerk. There were several Townspeople in the audience. Pledge of Allegiance Approval of Minutes December 22, 1981 December 29, 1981 January 5, 1982 - • MOTION by Vice Mayor Storm, minutes be approved as writ Regular Meeting - Special Meeting - Workshop Meeting Regular Meeting seconded by Commissioner Sullivan that the ten. All Commissioners voted Aye. Public Requests and Comments Mr. M. H. W. Dent, a Town resident, inquired as to the ad hoc committee which was established to study the feasibility of the Town having their own fire department. Mayor Horton informed Mr. Dent that the committee had met five times with various fire chiefs and they would be meeting again this coming Thursday, (February 4th) with Chief Spano from Ocean Ridge. Reports - Town Commission (a) Mayor Louis Y. Horton - Mayor Horton talked about the Dedication Date for the new building, saying that all the work on both buildings should be finished by the end of February. Bids for landscaping have been received from Lloyd Mangus in the amount of $20,130.65 and from Sunny State in the amount of $20,157.50. Another bid is being sought and once started, the landscaping should be completed in ten days to two weeks. • Minutes Highland Beach Town Commission • Regular Meeting February 2, 1982 Page 2 of 13 Discussion followed with Commissioner Basso saying that the sidewalks and all the cement work should be completed prior to the Dedication; Commissioner Blosser said that she felt Tom Gullett should be in attendance to answer any questions about his Cable TV service; Mayor Horton said that invitations will be sent to the Palm Beach County Legislative Delegation, Mayors of surrounding communities and the Palm Beach County Municipal League, as well as U.S. Senators and Representatives of this district. Commissioner Basso suggested sending an invitation to the Postmaster at Boca Raton. Mayor Horton said that champagne and cookies will be served with the date being established for March 20, 1982 at 1:30 P.M. to 5:30 P.M. No more than $1,000 should be spent for this affair, Commissioner Basso said. (b) Vice Mayor Harold C. Storm - Vice Mayor Storm stated that he was seriously concerned about the money being spent in • Highland Beach. Investment earnings for January amounted to only $2,670. whereas, other months the Town had been earning $15,000. He also stated that the five-to-six figure income from building permits is coming to an end. (c) Commissioner John J. Basso - Commissioner Basso replied to Vice Mayor Storm's remarks, saying that everyone was interested in the finances of this community and that Highland Beach was one of the richest communities in the State of Florida. He maintained that money spent would only increase the value of the property in Town. He then read for William Stewart, should take over longer be at the should be looked for this. the record a letter he had received from Mrs. a Town resident, in which she said the Town the mowing along the bike path on AlA and no mercy of the DOT. Mayor Horton said this item into inasmuch as taxes are already being paid (d) Commissioner Mary Louise G. Blosser - Commissioner Blosser stated that she agreed with Vice Mayor Storm in that people did not want to put out any funds unless it was completely necessary. She said that was the message she had been getting. i Minutes Highland Beach Town Commission • Regular Meeting February 2, 1982 Page 3 of 13 (e) Commissioner Edward J. Sullivan - Commissioner Sullivan stated that he agreed with both Vice Mayor Storm and Commissioner Basso. He also spoke again of the large amount of money people in Highland Beach pay in school taxes. Reports - Boards and Agencies of the Town (a) Board of Adjustment - Mrs. Roberts reported that this Board had met on January 18, 1982, but, as yet, had no recommendations to make to the Town Commission regarding their one alternate vacancy. (b) Code Enforcement Board - Mrs. Roberts said that this Board was recommending Mr. Alfred Novak be appointed as Alternate #2 for a term of one year, ending February 1983. MOTION by Commissioner Basso/Commissioner Blosser that Mr. Novak be appointed to the Code Enforcement Board as Alternate #2 for a one year term, ending February 1983. All Commissioners voted Aye. • (c) Community Appearance Board - Mrs. Amelie Leng, Chairperson of the CAB, reported that they held a Special Meeting on January 14, 1982, at which time the plans for the Municipal Complex were reviewed. Final approval for the Complex was given at their meeting on January 28th. Mrs. Leng then proceeded to inform the Commission that Ocean Dunes had been painted white when it should have been tan. She made it known that Mr. Hamzik should check carefully when a building is ready for painting. They did, however, permit Ocean Dunes to remain white. Mrs. Leng then reported that they would be holding their meetings during the day for two months due to many requests for day meetings. She hoped that it would work out although they do have two members who work. She said that Regency Highland had appeared before them at their regular meeting on January 28th requesting approval for a TV dish. Mrs. Leng said that the Board needs some time to research this matter before making a decision. Pat Lynch, Chairman of the CAB in Boca Raton, said that TV dishes such as this were not permitted on older buildings in • Boca Raton. Minutes Highland Beach Town Commission • Regular Meeting February 2, 1982 Page 4 of 13 Mrs. Leng reported that Mr. Digby Bridges received his final approval for Connaught. Mrs. Leng talked about the lights at Boca Hi and Coronado and also beach walkovers. Mrs. Roberts told of appointments that had to be made by the Commission and A MOTION was made by Vice Mayor Storm and seconded by Commissioner Basso that the resignation of Mrs. Giglio be accepted from the Community Appearance Board; that Mr. John Schneider, presently Alternate #1 be appointed as a regular member and Mr. Frank Savino Alternate #2, be appointed as Alternate #1. All Commissioners voted Aye. Mr. Schneider's term is for one year ending February 1983 and Mr. Savino's term is for one year ending in March 1983. (d) Financial Advisory Board - No report. (e) Housing Board of Adjustment & Appeals - Mrs. Roberts said that this • Board had a meeting in January and their next Quarterly Meeting will be held in April. (f) Planning Commission - Mrs. Roberts reported that this Board's next meeting will be February 10, 1982, at which time Mr. John Toshner of Gee & Jenson will be present. He will be prepared to give concrete recommendations to the Board at that time. (g) Police Committee - Mr. Lowell Blum, Chairman of the Police Committee commended the Town Commission for their stand on gun control. He then presented the Town Commission with a memo from the Police Committee in answer to Mrs. Roberts' memo. This will be discussed at the Workshop Meeting on February 23, 1982. Mr. Blum then spoke of the radar gun which the Town is consider- ing purchasing and said the Police Committee was in favor of it. He also brought up the subject of continuing education for the police officers and was seeking the Commission's thoughts on how they could impress upon the men that they should take these courses. Chief Jones was asked why the men were not interested • and his reply was "basically, the reason is they don't want to give up their own time". This was Chief Jones' personal opinion. Minutes Highland Beach Town Commission Regular Meeting February 2, 1982 Page 5 of 13 Mayor Horton requested Chief Jones to give him a list of the officers who had taken courses while members of the Highland Beach Police Department and a list of the available courses, the hours involved and whether they would qualify a man for additional compensation. Returning to the subject of the radar gun, Chief Jones was asked to obtain quotes for this. Mayor Horton stated that there were no reports for the South Florida Water Management District or Metropolitan Planning Organization and asked that these two subjects be deleted from the agenda in the future. Reports - Town Attorney - Mr. Sliney said he wanted to go over the Massengill proposal and at this time discussion took place with several items being questioned. It was felt that the Community Appearance Board should • take another look at the plans if a compromise is reached inas- much as so many things have changed. Mr. Sliney will answer Mr. Tuthill's proposal according to the Town Commission's wishes, Mr. Tuthill is the attorney for Massengill. Reports - Town Manager - Mrs. Roberts reported on the following meetings she attended in January: the Palm Beach County Municipal League on January 21st in West Palm Beach; the Treasure Coast Regional Planning Council will be meeting next week in Riviera Beach; most of the Town Boards; Southern Bell Telephone Co., Florida Power & Light; a field trip with the Planning Commission; Dr. Orman- Tom Sliney; the building official; a demonstration for "Safescape" at Sea Ranch Lakes; lift station pre-construction conference, the Safety Committee; Gee & Jensen; took two employees on a tour of the Town and met regarding the water plant and sewage system. Correspondence received by Mrs. Roberts was from: the attorney's office regarding Lauderdale Contracting and Regency Highland; Florida Power & Light; information from a Datagram regarding home rule and Governor Graham's thoughts about Tallahassee telling the municipalities what they should do. Mrs. Roberts • also received a nice donation of $65.00 from Mr. and Mrs. Joseph Schober, residents of Ocean Pines, for the new bench Minutes Highland Beach • Town Commission Regular Meeting February 2, 1982 Page 6 of 13 along the bike path. She said that several pieces of correspondence have gone back and forth with the Department of Transportation; she will try to get a copy of the latest study for AlA; a letter was received from the Beekman heirs re zoning; there will be a ground-breaking tomorrow in West Jupiter; she received a letter today from the attorney representing Highland Beach Development, which is LeConcorde. Mayor Horton felt that this should be acknowledged and it will be discussed further at the Workshop Meeting on February 23, 1982. Mrs. Roberts also reported that Del Trail Fire District had answered five fire calls and 161 paramedic calls during 1981. She said that a copy of the Las 'Vegas fire ordinance had been requested and that Fire Marshall Al deClercq said all multi- family buildings will be included in the proposed in-depth study which Del Trail will be performing, not just those over • ten years old. Mrs. Roberts reminded everyone that Homestead Exemption representatives will be in Town Hall on Wednesday, Feb. 3, 1982. Post Office sales for 1981 were $17,512 in excess over 1980 for a total amount of $130,710. She also reminded the Commission that the Emergency Moratorium Ordinance expires on February 20, 1982. With the mention of that, Mayor Horton called a Special Meeting for February 18, 1982 at 1:30 P.M. for the purpose of consider- ing renewing the Emergency Moratorium Ordinance and any other matters that might come up. Mrs. Roberts then reported on the following departments: Building- Mrs. Roberts said that temporary C.O.'s had been issued for Braemar Isle for all but six units. A final certificate of occupancy was issued for the four-plea across from Bel Lido entrance. The Building Department also issued temporary C.O.'s for the twelve town homes at Evanton Baye and a Temporary C.O. bond was collected. • Mrs. Roberts said she was trying to arrange a "Safescape" demonstration in Town and the 10th revision of the building status in Town has been received from the Building Department. Minutes Highland Beach Town Commission • Regular Meeting February 2, 1982 Page 7 of 13 Finance - Mrs. Roberts reported that $557,000 was budgeted for tax money and $359,130, has been received. $247,000. was received just the other day, indicating that most people in Town pay their taxes at the end of the year. For the Road & Bridge fund $2,891. was received. $9,907 from the Florida Power & Light franchise for November and $350 from the Court fund for December. Mrs. Roberts said that a bond payment was made on January 27th due February 1st, for the 1972 bond issue. Health - Dr. Weiss made another inspection at the Holiday Inn and will continue to keep checking the Inn. Conditions have improved and Dr. Weiss has a good rapport with Mr. Lewis, the Manager. Maintenance - Mrs. Roberts reported that the maintenance men have been working on the landscaping at the Water Plant and have installed the new bench. The men have also been • working on the meter testing program. Mayor Horton explained this program in detail for the benefit of all, which will assure the Town of proper readings. Police - Mrs. Roberts said that the monthly report for January as well as the annual report for the calendar year 1981 had been received. Commissioner Basso commented on the increased criminal activity and Mrs. Roberts attributed it to the "season". Mrs. Roberts continued by reporting on the C.D.C. meeting held this morning, at which time she learned that Highland Beach and Gulfstream averaged two to five "911" calls every day. Commissioner Sullivan had some comments to make regarding an emergency call Dalton Place made this past Saturday and how long it took for the vehicle to get there. Mayor Horton advised that the Del Trail men are rotated periodically and are not always familiar with the area, which matter he has already discussed with Chief Frye. One thing Mayor Horton did say was that the street address should always be given when calling "911". • Mrs. Roberts said that Chief Jones had attended a seminar at Palm Beach Junior College regarding water restrictions. Minutes Highland Beach Town Commission • Regular Meeting February 2, 1982 Page 8 of 13 Town Clerk - Mrs. Roberts reported that the Town Clerk had attended a seminar in West Palm Beach on the new election laws. The first day to qualify for the upcoming election is March 5, 1982 and the last day is March 19th. Public Utilities and Works - Mrs. Roberts stated that the water consumption was about the same as last month - around 27,000,000 gallons. Mrs. Roberts said that she had given the Commissioners a four year compari- son on the water consumption annual totals. Mrs. Roberts said that there have been some problems at the water plant and one thing that is needed is a place to store the lime once it's cleaned out of the pond. She spoke of other correspondence received from Victor of Camp, Dresser & McKee, Engineers. Mrs. Roberts said that the Commissioners had received Carl Howard's report for December regarding Lift Station No. 2. She also spoke of the sewer meter replacement between Delray Beach and Highland Beach. This will be installed within the next week. Mrs. Roberts also told of the notification from Edwards Electric regarding the lift stations megging tests. Regarding zoning, Mrs. Roberts said, Gee & Jenson have requested more information which has been provided to them. Proposed Ordinance No. - An Ordinance of the Town of Highland Beach, Florida, amending Chapter 282-31(b)2- Historic Specimen Trees. The Town Clerk read this ordinance by title only. Mayor Horton explained the reason for this ordinance was that one of the historic specimen trees died, therefore, it is to be removed from the ordinance. This proposed ordinance will have a final reading and possible adoption at the regular meeting on March 2, 1982. Mayor Horton then read Resolution No. 428 - A Resolution of the Town Commission of the Town of Highland Beach, Florida, urging passage of the • 1C sales tax increase with 99/ of it being returned to local government. Minutes Highland Beach • Town Commission Regular Meeting February 2, 1982 Page 9 of 13 Vice Mayor questioned this Resolution after which discussion took place with the consensus being not to adopt this Resolution. Items left over from the workshop Meeting of January 26, 1982. 82.9 New Municipal Building Recommendations. Mr. Roy Simon, Architect, addressed the Commission saying that the buildings should be completed by the end of February. Discussion took place regarding the landscaping for quite sometime as well as the lighting. More bids will be requested for the landscaping with the hope that they would be received by the Special Meeting on February 18th. After talking about this, it was the thought that if bids could be received prior to the above date, Mrs. Roberts would poll the Commission by • telephone and a MOTION was made by Commissioner Basso and seconded by Commissioner Sullivan that the Town Manager proceed with the awarding of the low bid provided that she is able to compare all the bids on an equitable basis and secondly, that she poll the Commission by telephone in order that they understand exactly what has happened. If there is no objection from the polling then they can proceed. If there is objection, a meeting will have to be held. Vice Mayor Storm added one provision that Mr. Roy Simon be contacted. All Commissioners voted Aye. Mr. Simon then presented one change order for the telephone conduit in the amount of $1,497.87. Vice Mayor Storm made a MOTION that this change order be approved. Mayor Horton seconded this MOTION. All Commissioners voted Aye. Mr. Simon then talked about the sidewalks along the new parking lot, and stated that Sandpiper's proposal was for $4,305.84. Vice Mayor Storm queried whether this was a good price or not and why hadn't this been taken care of before inasmuch as it's been known for months that these bids would have to be • obtained. Vice Mayor Storm objected to having only one bid. Minutes Highland Beach Town Commission • Regular Meeting February 2, 1982 Page 10 of 13 Discussion took place about getting another bid which Mr. Simon will obtain by the Special Meeting on Feb. 18th. More discussion ensued regarding the benches which will be placed between the two buildings. Mrs. Roberts will obtain figures for the Commission. Commissioner Sullivan then spoke and asked Mrs. Roberts to get together with Mr. Simon and between now and February 18th have all necessary bids in hand in order that the Commission can wind this matter up on the 18th. He said it was imperative that everything involving the Commission's decisions be completed by February 18th. The Commission then talked about what kind of signs they should place on the new building and it was mentioned that they should indicate the Post Office and Library, rather than Commission Chambers. It was decided that Mayor Horton would • work with Mr. Simon on this issue. 82.10 Proposal from C.D.M. - Public Utilities Evaluation. Mayor Horton said that he was not too sure that this was necessary at this time. He felt that the proposal would have been more reasonable than $5,500. The matter was tabled. Mrs. Roberts said that she will draw up a comparison for the Commission for future discussion at budget preparation time. 82.13 Letter of Authorization regarding bond issue payments. Mayor Horton said that the Commissioners had a copy of a letter addressed to Mr. Neil Buerckholtz of Gulfstream Bank authorizing Mrs. Roberts, Town Manager/Town Treasurer to sign Letters of Transferal from bank to bank for bond payment monies. MOTION by Vice Mayor Storm/Commissioner Basso that Mrs. Roberts be designated to sign Letters of Transferal from bank to bank for bond payment monies. All Commissioners voted Aye. 82.12 Request from Frank Carberry. • Mayor Horton stated that he had written Frank Carberry a letter last week, saying that the Town could not deviate from standard practice by paying him $25.00 for attendance at meetings while others received $20.00 . ~~;`~ Minutes Higl~ilarad Beach Town Commission • Regular Meeting February 2, 1982 Page 11 of 13 MOTION by Commissioner Basso/Commissioner Sullivan that Frank Carberry be paid $20.00 per meeting. All Commissioners voted Aye. 82.14 Proposal from Earl Harvel Mayor Horton stated that Earl Harvel had submitted bids for three fire hydrants. MOTION by Vice Mayor Storm/Commissioner Sullivan that Earl Harvel proceed with the work. All Commissioners voted Aye. 82.15 Correspondence with Department of Revenue regarding sale of gas to Del Trail. Mrs. Roberts said she had written another letter to the Department of Revenue informing them that Del Trail was also tax exempt but she has heard nothing further from • them yet. 82.17 Mayor Horton stated that the Commission had seen copies of Mrs. Roberts' letters to Governor Graham and the Legislative Delegation. 82.20 Mayor Horton stated that this matter concerning Gee & Jepson's charges was in answer to a question raised last week. All of their charges were shown in the one quarter. Mayor Horton stated that a letter had been received from Representative James Watt concerning redistricting. Mayor Horton then said a proposal had been received from Gee & Jenson, stating that they will look into the possibility of a park at the back of Town Hall. After this study is completed, the Town Commission will then be able to go to the electorate with all the facts. The cost of this proposal would amount to $1,450. Much discussion took place with Commissioner Blosser saying that there were not too many people in Town interested in a park and, as a matter of fact, only 41/ answered the question • concerning the park in the recent survey that was taken. r Minutes Highland Beach • Town Commission Regular Meeting February 2, 1982 Page 12 of 13 Vice Mayor Storm agreed with Commissioner Blosser and said that a committee had been formed to study this matter some time ago and reported back to the Commission that there had been no interest shown. MOTION by Commissioner Basso and seconded by Commissioner Sullivan that Gee & Jenson be retained for a study and recommendations as to the development of the property to the west of the water tower for a sum of $1,450. Commissioner Sullivan stated that he felt this study was necessary in order to find out the total cost of the project. When the vote was taken, the vote was three to two in favor of the study with Vice Mayor Storm and Commissioner Blosser voting • nay. Mayor Horton then stated that the next item concerned a proposal from U.S.G.S. in the amount of $4,500 for the continuation of the monitoring of the Town's wells. MOTION by Vice Mayor Storm and seconded by Commissioner Basso that the Town proceed as has been proposed by the Department of Interior. All Commissioners voted Aye. Mrs. Roberts then read from the Retirement Plan concerning the appointment of a Treasurer on this Board. Discussion took place as to whether this person had to be a Trustee of the Plan or could they be chosen from the outside. It was decided to wait until a list of the Treasurer's duties could be obtained before taking any further action. Bills for Approval Mrs. Roberts presented the bills for approval. • '~ > • Minutes of Highland Beach Town Commission Regular Meeting February 2, 1982 Page 13 of 13 MOTION by Vice Mayor Storm and seconded by Commissioner Blosser that the bills be approved for payment. Without objection, this MOTION passed unanimously. Meeting ADJOURNED at 4:30 P.M. APPROVED : /~ , _~ r~-~-% Loui _ Y Horton .. Mayor Haro d C. ~ m, Vice Mayor _ ~~~ J n Basso, Commissioner ~` • Mary~...I~pui"se G,, ~'].os~er, Comm. J. S~I~livan, Commissioner ATTEST: Date ; ~ ~~~ Y~ •