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1982.06.29_TC_Minutes_WorkshopTOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission Workshop Meeting June 29 1982 1.30 P.M. Mayor Horton called the Workshop Meeting to order at 1:30 P.M. Those in attendance were: Mayor Louis Y. Horton, Vice Mayor Mary Louise G. Blosser, and Commissioners John J. Basso, Edward J. Sullivan and Harry Walker. Also in attendance were: Elaine W. Roberts, Town Manager; Thomas E. Sliney, Town Attorney; Police Chief Kenneth Jones and Jane E. Barker, Town Clerk. There were several people in the audience. Mayor Horton said that it was nice to see Commissioner Basso back after his stay in the hospital and Commissioner Basso thanked the entire Commission and employees for their concern and kindness during his recent illness. 82.1 Vacancies on Boards • Mrs. Roberts reported that two people have indicated they were interested in serving on boards but nothing definite has occurred as yet regarding this. A reappointment is necessary on the Community Appearance Board, as well as on the Planning Commission, plus one vacancy. Commissioner Walker stated that there is a vacancy on the Financial Advisory Board for an alternate member and a vacancy for a regular member on the Police Committee. Mrs. Roberts said that the Financial Advisory Board would be meeting in late July and the Police Committee not until August. 82.8 Gee & Jenson work Mrs. Roberts reported that Gee & Jenson had appeared before the Planning Commission last Wednesday, bringing with them new zoning maps which Mrs. Roberts explained for the benefit of the Town Commission. She reported that their workshop meeting last Wednesday had been recessed until July 8th. She also said that the Planning Commission would be holding a public hearing and their regular meeting on July 20, 1982 at 9:00 A.M. • Town of Highland Beach Workshop Meeting • Town Commission June 29, 1982 Page 2 of 11 Discussion took place regarding the Comprehensive Plan and the updating of it, which should be done every five years. 82.40 Community Appearance Board - Proposed Criteria Mayor Horton asked if this item should be delayed until a later date, when Mrs. Amelie Leng, Chairperson of the Community Appearance Board, stated their committee would like to get the matter of dune walkovers straightened out. Mr. Sliney said that Attorney Lew Petzold of their firm had been going over the CAB's proposed criteria and had not yet completed his findings. Mrs. Leng said that their criteria was almost word for word as Boca Raton's and said that their board had never had any trouble with builders. More discussion took place with the conclusion being that this would be discussed further at the August Workshop Meeting. • 82.42 Water Treatment Plant Study, ground water storage tank guage, Electronic Equipment Proposal Mrs. Roberts reported that Larry Simpson, an employee at the Water Plant, had submitted his resignation and Tom Graham had interviewed another man who will start work on Thursday. Mrs. Roberts also said that she had talked with Boca Raton officials regarding a meeting at the Water Plant with some of the residents living near the Water Plant. Discussion took place with Commissioner Basso saying that he felt the Water Plant should be covered 24 hours a day, seven days a week. Commissioner Sullivan agreed with Commissioner Basso, saying that he was going to make a MOTION to this effect at the Regular Meeting next week. Mayor Horton said that this subject is opened for considerable debate and the Town is following the recommendation of the engineers in the coverage the Plant now has. Mayor Horton said that, in the past, he has felt that the Town would be better served by contracting out the services for water and sewer management. He has changed his • mind, he said, and now feels that the Town should have a Public Town of Highland Beach Workshop Meeting • Town Commission June 29, 1982 Page 3 of 11 Utilities Department with one man in charge of the overall operation. He said he has not been satisfied with the maintenance or housekeeping since the new plant has been into operation. He did not feel that 24 hour coverage was necessary, but felt that a meeting should be held with the Town Commission at the Water Plant with the engineers, as well as the neighbors sometime before the Regular Meeting next week, in order to make a determination. At this point in time, the Workshop Meeting was recessed and Mayor Horton called the Special Meeting to order at 2:05 P.M. making note of the fact that all Commissioners were present. Mayor Horton said that the purpose of the Special Meeting was to have Counsel look into the "Zoning in Progress" matter and he felt that additional help was needed. In view of this, Mayor Horton said that it had been narrowed down to three names and Mayor Horton made a MOTION that Attorney John Randolph be hired to review • the "Zoning in Progress," as it differs from the Moratorium aspect, at a cost of $100.00 an hour for an estimated ten to fifteen hours. Commissioner Basso seconded this MOTION and all Commissioners voted Aye. Mayor Horton then said that the purpose for which this Special Meeting had been called had been accomplished and the Special Meeting ADJOURNED at 2:08 P.M. The workshop Meeting was then reconvened. Mrs. Roberts spoke of the ground water storage tank guage, saying that she had received an estimate for this in the amount of $925.00. Mayor Horton felt that this should be held in abeyance until the Public works Department was established. Commissioner Basso agreed with the Mayor on this item. Mrs. Roberts then said that she had requested a proposal for treating the electronic equipment at the Water Plant. She said that the man who repaired it the last time was now in business for himself and would provide periodic service to keep this equipment in proper operating condition for a fee of $276.00 a month. Mrs. Roberts said he could work as a service operator without a contract until • the first of the fiscal year. Town of Highland Beach • Workshop Meeting Town Commission June 29, 1982 Page 4 of 11 Mrs. Roberts said she had received a quote from Wallace & Tiernan for a wash-out of the elevated water tower which should be made after it has been in service five years. This would cost $950.00 and Victor Pujals of the Town's engineering firm recommended that this be done. The consensus was to delay this project until September or October. Mrs. Roberts then spoke of the preventive maintenance contract from Pantropic Park for the emergency generators at the Water Plant. This was of utmost importance, Mrs. Roberts said, and would cost $840.00 for each emergency generator. This item will be placed on the agenda for the Regular Meeting next week. Mrs. Roberts said that she would also seek approval for painting the elevated water tower. J & M Painting submitted a proposal in the amount of $1,300.00 for cleaning off all the rust, putting primer on and painting almost the entire tower with the paint the • Town has left over. 82.44 Florida Public Utilities Study Mrs. Roberts reported that she had met last Friday with two men from this company who informed her that they could install about 10,000 feet of gas main for about $172,000.00. She listed the buildings that desired this service and said that she thought she could arrange a meeting at the Town Hall of all the condo presidents and/or managers of those interested. Mayor Horton said he felt this was a matter between the Utilities Company and the Condominiums and the Town should not interfere. Mrs. Roberts answered that she felt the use of the Town Hall was a service the Town could offer to the residents. 82.49 Status of sewer rates from Delray Beach Mayor Horton stated that he had attended the Delray Beach City Council Meeting on June 22, 1982, along with Town Manager Roberts and Finance Director Birkbeck. He and Vice Mayor Malcolm Byrd from Delray Beach will negotiate this matter. • Town of Highland Beach Workshop Meeting • Town Commission June 29, 1982 Page 5 of 11 82.50 Status of dual taxation suit Mr. Sliney said that he had some questions regarding the charges shown in the contract received in connection with this suit. He said that the first item in the contract set a fee of $5,000.00 but he did inquire if the Town wanted to set a fee for witnesses. He stated that witness fees should not run too much. Mayor Horton said that further facts were needed. 82.52 Request reclardinq Parker East Mrs. Roberts had distributed a letter from Mr. Sliney to all the Commissioners regarding Parker East, saying that this matter should not go before the Board of Adjustment at this time. Mr. Larry Meinstein, President of Highland Beach Development Company, distributed the new survey for the changes he desired to make, to the entire Commission and explained them to all. Mayor Horton said • that the Building Official should make a recommendation on this matter. Due to his being on vacation, Mr. Tony Abbate, Building Inspector, will make the recommendation and this item will be placed on the agenda for the Regular Meeting on July 6, 1982. Mr. Daniel H. James, representing Mr. C.D. Milani, addressed the Town Commission saying that Mr. Milani was now willing to go along with the site plan that the Planning Commission preferred and would not seek the special exception. Mr. James said that Mr. Milani was anxious to please as many people as he could. Mrs. Roberts asked about the letter Dr. Orman had submitted on behalf of Mr. Milani asking for the special exception, and wondered if this should be overlooked now. Attorney James answered her in the affirmative. 82.53 DOT rictht-of-way Mowing Costs Mrs. Roberts advised the.. Commission that each mowing of the right-of-way through Town by the DOT cost $269.02. She also informed the Commission that she had obtained prices on a 50 inch cutter. The prices ranged from $8,790. down to about $3,960. • Town of Highland Beach Workshop Meeting • Town Commission June 29, 1982 Page 6 of 11 Mrs. Roberts said that the people in Town were not satisfied with the present mowing by the DOT. Mayor Horton suggested renting the equipment and also requested Mrs. Roberts to determine how often the DOT did mow the Town. She was also requested to obtain a price from the person who is currently mowing in the subdivisions. 82.54 Regarding density bonuses/zoning in progress Mrs. Roberts explained that this issue had been taken care of in the Special Meeting held at 2:00 P.M. Commissioner Walker asked if the Special Meeting of the Planning Commission on July 20th was to consider the steps to be taken to have a one year cut-off on site plan approvals. Discussion took place with it being decided that a Public Hearing should be held on both a moratorium and time limits on site plan approvals as soon as possible. Mr. Sliney will confer with Mrs. Miller on this subject. • 82.55 Request regarding Walle seawall Mr. Mike Walther of Strock Engineering submitted sketches of the proposed seawall on Mrs. Walle's residence at 4001 South Ocean Blvd. for the Town's approval as a requirement in seeking approval from the Department of Natural Resources. Vice Mayor Blosser had some questions concerning a proposed pool with Mr. Walther saying that he was only seeking approval .for a seawall at this time. Mayor Horton suggested that the Town make an on-site inspection of this property and place the matter on the agenda for the Regular Meeting on July 6, 1982. 82.56 Coronado revisions regardinci dredge and fill/dock Mr. Mike Morui, engineer for Tralfalgar Development, addressed the Commission regarding the dredging at Coronado. Discussion took place regarding the dolphins extending five feet into the Intracoastal. In time, Mayor Horton said a letter could be forwarded to the Department of Environmental Regulation stating that the extensions, • as suggested, would be approved with the understanding that the Town would make no recommendations regarding anything that protrudes Town of Highland Beach • Workshop Meeting Town Commission June 29, 1982 r ~ LJ Page 7 of 11 into the Intracoastal Waterway. Mrs. Roberts added that Tralfalgar must meet the Zoning requirements when they pick up the permit. This matter will be placed on the agenda for next week's Regular Meeting. 82.57 Rectarding cleaning of beach front Mrs. Roberts reported she was unable to get boy scout troops to clean the beach inasmuch as their activities were curtailed in the summer months. Mrs. Roberts reported that Royal Highlands had cleaned their portion of the beach, however, they did destroy some turtle nests as well as stakes indicating the nests. Prolonged discussion took place regarding various properties in Town with Mr. William Paul and Mr. M.H.W. Dent, both Town residents, offering comments. (a) Proposed Ordinance No. - An Ordinance of the Town of Highland Beach, Florida amending Ordinance 432, providing a few schedule for the following applications to the Town of Highland Beach: Rezoning, Change to the Zoning Ordinance, Special exception, Variance, Appeal to Board of Adjustment, Nonconforming use Permit, Special Permit, Site Plan Review (Preliminary) Site Plan Review (Final Development Plans) Site Plan Review (Amended Plans), Community Appearance Board (Preliminary Review), Community Appearance Board (Final Review), Community Appearance Board (Amended Review), Subdivision Plan Review (Preliminary), Subdivision Plan Review (Final), Plat Review (New Plat), Plat Review (Amendment of Existing Plat), and applications not specifically set forth. 82.58 Proposed Ordinances Mayor Horton stated that this proposed ordinance would come up for adoption at the Regular Meeting on July 6, 1982. (b) Proposed Ordinance No. "Town Planning Board" - Ordinance to amend Article III, Chapter 2 - Town Code entitled • Town of Highland Beach Workshop Meeting • Town Commission June 29, 1982 Page 8 of 11 Vice Mayor Blosser announced that this proposed ordinance was not drawn up as yet and it would be ready for the Workshop Meeting on July 27, 1982. (c) Amendment to Chapter 23-7 (b) "Signs Permitted and Regulated" Mrs. Roberts stated that this applied to the Tow Away signs and asked if the Commission would like to introduce this next week. (d) Possible amendment to the Statellite TV Antenna Ordinance. Mrs. Roberts suggested that this proposed ordinance cover annual inspections and proper maintenance on TV Antennas. These inspections could be performed by the Building Inspector. Mrs. Roberts will draw up this ordinance for the Regular Meeting next week. 82.59 Status of Royal Highlands Development • Mrs. Roberts reported that she had given the Commission a copy of a letter that Mr. Hamzik had sent to the developer, giving a summary of the permits issued. Discussion took place about the fire at Royal Highlands, burning the grass, leaving only sand which blows across AlA. Commissioner Basso talked about the fence along the property and was informed by Mayor Horton that this was a construction fence and their building permit did not expire until July 23, 1982. Mrs. Roberts will check out Vice Mayor Blosser's question regarding Urbanetics, the original owners. Town Commission Reports Mayor Horton requested that an honorarium be paid to the Fire Study Committee. He stated that this Committee has been meeting for a long time and that they should be acknowledged. This item will be placed on the agenda for the. Regular Meeting next week. Vice Mayor Blosser had nothing to report. Commissioner Sullivan said that Tony Abbate, Building Inspector, • had informed him today that the tree planting at Braemer will commence no later than Friday. Town of Highland Beach Workshop Meeting • Town Commission June 29, 1982 Page 9 of 11 Commissioner Basso brought up the subject that Southern Bell Telephone Company had promised the Town a year ago that the utility wires would be placed underground by this June. Commissioner Basso felt that a letter should be written to Southern Bell asking that they do this promptly. Commissioner Sullivan requested a status report from both Southern Bell and Florida Power & Light as to when all wires would be underground throughout the Town. Commissioner Walker reported on the Financial Advisory Board meeting held on Monday, June 28th, and said that the three members unanimously agreed to recommend to the Commission an "over maximum merit increase." Other recommendations made by the Financial Advisory Board were a 7/ Cost of Living Increase and an additional floating holiday. Town Manager's Reports Mrs. Roberts asked the Commission what their wishes were regarding • the budget for the Library. She said that Staff was still involved with this. Mayor Horton said that he would like to study the matter and come up with a recommendation at the Regular Meeting next week. Mrs. Roberts then spoke of the Florida Municipal Health Trust Fund wherein they are required to withhold tax from disability checks. These checks, in the future, will be sent to the Town and the Town will withhold the tax. This is the result of a change in the Social Security Act and is mandatory. Mrs. Roberts said that Town Commission action would be requested at the Regular Meeting next week. Mrs. Roberts then said that Bette, Barker, Town Clerk, would be attending an Election Law Seminar in Ft. Lauderdale on Thursday, July 1st. Mrs. Roberts spoke of a Transportation Improvement Program funding about which the Area Planning Board had written to her. She stated that if she had no comments from the Commission by Friday, July 2, she would answer their letter, saying that the Town would have no objections. Mrs. Roberts said that she had requested from Digby Bridges • (concerning the Casuarina project) a five foot easement on Lot 88 to obtain access to Town leased F. I.N.D. & T.I.I.F. parcels. Town of Highland Beach • Workshop Meeting Town Commission June 29, 1982 Page 10 of 11 Digby Bridges has offered to explain "shadow effect" from hi-rises. Mayor Horton said this item could be placed first on the agenda for the next Workshop Meeting, inviting the CAB and Planning Commission to attend. Mrs. Roberts spoke next about the bike path at the south end of Town. She said that she had received a notice from the Department of Environmental Regulation regarding the mangroves and unless the Commission had comments to make, this matter will proceed through the regular channels. Mayor Horton felt that since the Town was the petitioner, nothing should be done. Mrs. Roberts said she had received a proposal from Earl Harvel regarding drainage problems on Bel Air Drive. This would concern a new drain at a cost of $3,200. and she would probably have to contact the DER for approval to drain into a canal. This will be placed on the agenda for the Regular Meeting next week. • Mrs. Roberts told of meeting with the Financial Advisory Board regarding the purchase of new Selectric typewriters. Eight type- writers could be turned in for eight new Selectrics for a cost of $6,000.00. It was suggested that three new typewriters be purchased this year and three next year. Mrs. Roberts will provide the Commission with comparison figures, after which a decision will be reached. Mrs. Roberts said that she was collecting bids for resurfacing the bike path. Commissioner Basso stressed cleaning up the property behind Town Hall. Discussion took place regarding the fact that some of this brush could be used as fill which would help in future development of a passive park. Mrs. Roberts stated that she had placed a copy of Protection of the Beaches on the clipboard. She informed the Commissioners that a copy of the dune walkovers map was displayed on a Commission Chamber table for anybody to review. L~ Town of Highland Beach Workshop Meeting • June 29, 1982 Town Commission Page 11 of 11 She then asked the Commission's desire re: the tablets that are placed at each Commissioner's spot. Did they wish them to be collected by the Town Clerk in an attempt to keep costs down? Answer - affirmative. MOTION by Commissioner Basso/Vice Mayor Blosser that the meeting be ADJOURNED, Time - 4:10 P,M. APPROVED: Louis Y Horton, Mayor F Mary Louise G. Blosser, Vice Mayor % 1 / (1 /I '~ '~ ~.. r Johiz B'as'so ommissioner ~f. ~~ ~ ~~; ~~ LJ ATTEST: ~~~ Date : ~o ~ ~1/~. Edward ~u,a..livan~~ommissioner Harry walk r, Commissioner r ~