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2019.08.01_TC_Minutes_RegularTOWN OF HIGHLAND BEACH TOWN COMMISSION SPECIAL MEETING MINUTES Town Hall / Commission Chambers 3614 South Ocean Boulevard Highland Beach, Florida 1. CALL TO ORDER Date: August 1, 2019 Time: 12:00 PM Mayor Rhoda Zelniker called the Special Meeting to order at 12:00 p.m. 2. PRESENT UPON ROLL CALL Commissioner Evalyn David Commissioner Barry Donaldson Commissioner Peggy Gossett -Seidman Mayor Rhoda Zelniker Town Manager Marshall Labadie Town Clerk Lanelda Gaskins ABSENT: Vice Mayor Greg Babij 3. PLEDGE OF ALLEGIANCE Town Commission led the Pledge of Allegiance followed by a moment of silence in support of the troops. 4. ACCEPTANCE OF THE OF THE AGENDA MOTION: Commissioner David moved to accept the August 1, 2019 Special Meeting Agenda as presented. Commissioner Donaldson seconded the motion. UPON ROLL CALL: Commissioner David Yes Commissioner Donaldson Yes Commissioner Gossett -Seidman Yes Mayor Zelniker Yes Motion carried on a 4 to 0 vote. Town Commission Workshop Minutes Date: August 1, 2019 5. CIVILITY PLEDGE Town Clerk Gaskins read the Civility Pledge. We will be respectful of one another even when we disagree We will direct all comments to the issue We will avoid personal attacks "Politeness costs so little." By: Abraham Lincoln Page 2 of 8 6. DISCUSSION AND ACCEPTANCE OF PROPOSED BUDGET CHANGES FOR FISCAL YEAR 2019-2020 Town Manager Labadie introduced this item. He mentioned there is a three -item special agenda today as it relates to the FY2020 operating budget. He mentioned that when he started with the initial presentation on July 2, 2019 and again on July 23, 2019, the initial budget had a structural deficit of $675,000. As they moved forward, they identified a series of changes and were able to capture approximately $434,000. He stated he is looking for a motion to accept the proposed budget changes. Finance Director Matthew Lalla gave a PowerPoint Presentation of FY 2020 Budget highlights (specifically slides 2 through 5, slide 23, and slide 8) • Increase in Total Millage Rate of 3% Increase • Slight Decrease In Debt Service Millage • Increase In Fire Rescue Budget of Approximately $215,000 • Funding of Salaries and Benefits Under Collective Bargaining Agreements • Funding of Capital Projects • Proposed Budget Changes (General Fund) o $226,450 in first round of proposed budget cuts and $207,500 in second round of proposed budget cuts, equating to a total of $433,950 in budget cuts for the general fund • Proposed Budget Changes (Other Funds) o Zero net change to the Discretionary Sales Surtax Fund o $2,500 net reduction in the Water Enterprise Fund o $50,000 in the Sewer Enterprise Fund (cost of replacing F-550 truck) • FY 2020 Millage Rate o Original proposed increase in total millage rate of 0.3337 mills o Revised increase in total millage rate of 0.1127 mills o Options that the Commission may entertain are: ■ Millage rate increase of 3% (0.1127 mills) 0 Pledge of reserves to fund revised FY2020 budget ($294,185) Town Commission Workshop Minutes Page 3 of 8 Date: August 1, 2019 ■ A mixture of the two above options • Millage Impact To Homeowners • How Highland Beach Taxes Are Divided Commission Discussion: Commissioner Gossett -Seidman expressed she does not support going into the reserves. She suggested asking each department to look for ways they can decrease the amount pledged from the reserves. She inquired about the Utility Maintenance Supervisor position and how it affects the Town on a functioning level. Town Manager Labadie mentioned that when he came on board as the Town Manager, they did not have any applicants for the Public Works Director position. He stated that Pat Roman, who had been with the Town for 32 years, moved into the position on an interim basis. Town Manager Labadie spoke about the Building Department Special Revenue Fund (slide 16 of the Overview of Proposed FY 2020 Operating Budget PowerPoint presentation). He stated that the Town can use the zoning and board review fees to offset the cost for the Town Planner. Commissioner Donaldson stated he has no desire to go into the reserves and that the reserves need to be universally protected; he would like to find other means of funding. He remarked that an area of concern is the contingency reserve amount, and that he would like to keep the top open on level of contingency and see what the real impact of that is on the millage rate. Commissioner David concurred that they should stay away from the reserves. She remarked that they need to go with the software upgrades, that it would be very shortsighted not to do the upgrades. She stated the contingency funds need to be protected. Town Manager Labadie read an e-mail he received from Vice Mayor Babij. Mayor Zelniker stated they are definitely lowering the millage rate. She remarked the Town does not have a reserve for any infrastructure issues and suggested having one. She stated that the Commission go line item by line item, and remarked that she is against pledging any monies from the reserves. Mayor Zelniker opened the item for Public Comments Douglas Hillman stated he agreed with the comments made by the Commissioners as they relate to the excellent work done by the Finance Department, and commented on the reserves and the details of the budget. Harry Adwar made comments on the crosswalk project. There being no further comments, Mayor Zelniker closed the Public Comments. Commissioner David stated they should not pledge money from the reserves because it is not being replaced. Town Commission Workshop Minutes Date: Auizust 1, 2019 Page 4 of 8 Commissioner Donaldson stated the Commission needs to revisit the water fund and the rates. Town Manager Labadie reiterated that he is seeking a motion to accept the initial budget changes so that Finance Director Lalla can move forward and integrate it into the budget. MOTION: Commissioner David moved to accept the proposed budget changes for Fiscal Year 2019-2020 and for the Town Manager and Finance Director to move forward with the budget. Commissioner Gossett -Seidman seconded the motion. UPON ROLL CALL: Commissioner David Yes Commissioner Gossett -Seidman Yes Commissioner Donaldson Yes Mayor Zelniker Yes Motion passed on a 4 to 0 vote. 7. DISCUSSION AND ACCEPTANCE OF FIRE -RESCUE (CITY OF DELRAY BEACH) PROPOSED BUDGET FOR FISCAL YEAR 2019-2020 Town Manager Labadie introduced this item. Fire Chief Toohey, of Delray Beach Fire -Rescue gave a PowerPoint presentation on the operations of the Delray Beach Fire Department: • Mission Statement: Delray Beach Fire Rescue puts community first, responds professionally, and provides service above all. • Values: Respect, Integrity, Courage, Honor, Community Engagement • Insurance Safety Office — Delray Fire -Rescue is a Class 1 Department • Center for Public Safety Excellence (CPSE) o Registered agency — Commission on Fire Accreditation International • Organizational Chart • Delray Beach Fire -Rescue Services o Gray circle denotes Fire Suppression Heavy Rescue, Fleet Services, 1St o Red circle denotes services provided behind the scene • Responded to 15,891 calls for emergency services o 13,294 calls for EMS o 2,597 calls for fire/other related services • Fire Safety Division completed 3,042 fire inspections, 462 plans reviewed and 41 fire interventions • Residential structure fire response • Medical emergency response Town Commission Workshop Minutes Page 5 of 8 Date: AuLyust 1, 2019 • Public education and community outreach • Programs: Fire Safety Programs, Hurricane preparedness education, community emergency response team training Commissioner David stated that the department is terrific and does a great job. She inquired if the numbers shown in the presentation are reliable so Highland Beach can prepare its own budget. The Fire Chief responded yes, and that he sent the numbers to Town Manager Labadie. He remarked that the pension cost went extremely high this year. Commissioner David asked if there is a best guess on what the increase in administration costs will be. Fire Chief Toohey referred her to the presentation. Commissioner Donaldson commented on the total hours of in-service and technical training in the measurable. Commissioner Gossett -Seidman inquired about the incidents related to cancer. Fire Chief Toohey stated that there is a new law that provides coverage for any firefighter that contracts cancer in the line of duty. He noted that four firefighters had been diagnosed with cancer. Commissioner Gossett -Seidman asked if it was a state requirement or county requirement that firefighters are also paramedics. Fire Chief Toohey explained that it is not a state requirement but an agency requirement. He stated that most departments in South Florida are duly -certified firefighter -paramedics. Commissioner Gossett -Seidman remarked that Airbnb has been a big trend for local communities trying to set forth some requirements for certification and regulation. She inquired if Airbnb rentals are subject to fire codes. Fire Chief Toohey replied that he is more than happy to work with the Town Manager in addressing this issue. Commissioner Gossett -Seidman inquired if a new trend was to charge individual condos for fire safety inspections. Fire Chief Toohey responded that it is not a new trend and they were always charging for individual inspections. He then explained the fire code. Commissioner Gossett -Seidman inquired if an expensive hazmat call to a construction site can be billed to the developer/construction company rather than the municipality. Fire Chief Toohey explained that there is a County -wide ordinance that allows for cost recovery. Mayor Zelniker provided comments about fire inspections/checks in her building. She asked if the fire department went to every building or only when there is a call for service. Fire Chief Toohey explained they do checks on every building. Mayor Zelniker opened the item for Public Comments Fred Rosen thanked the City of Delray Beach Fire -Rescue for their services. He explained the services the City of Delray Beach provides is great. He stated he does not want to see any changes in the department, and that he has confidence in the Department. Douglas Hillman thanked the Fire Chief and staff for their services. He inquired about the number of firefighters and vehicles that respond when a call is made. Assistant Fire Chief Town Commission Workshop Minutes Page 6 of 8 Date: AuLlust 1. 2019 Green referred to the presentation made earlier and explained. There being no further comments, Mayor Zelniker closed the Public Comments. Assistant Fire Chief Kevin Green, City of Delray Beach Fire -Rescue provided remarks on the following: • Residential Structure Fire Slide • Govern by the NPA • Reasons for the personnel and fire -rescue vehicles • High rise structure • Medical emergency response — cardiac call or slip and fall Commission Discussion: Commissioner David stated she lived on the 14'h floor of her building and asked how high can the department go for rescue purposes. Assistant Chief Green explained that there is a certain point the ladder trucks will not reach and it depends on the building and its surroundings. He did stress that citizens will be rescued by all means possible. Commissioner Gossett -Seidman asked the Assistant Chief to elaborate regarding how close a truck can pull up to a building if there are obstacles in the way, such as shrubbery. The Assistant Chief explained and gave examples. Commissioner Gossett -Seidman suggested the Town may want to review the code to address this issue. Mayor Zelniker thanked them for their presentation. MOTION: Commissioner Donaldson moved to accept the Fire -Rescue (City of Delray Beach) Proposed Budget for Fiscal Year 2019-2020. Commissioner David seconded the motion. UPON ROLL CALL: Commissioner Donaldson Yes Commissioner David Yes Commissioner Gossett -Seidman Yes Mayor Zelniker Yes Motion carried on a 4 to 0 vote. 8. DISCUSSION AND ACCEPTANCE OF POLICE DEPARTMENT PROPOSED BUDGET FOR FISCAL YEAR 2019-2020 Town Manager Labadie introduced this item. Chief of Police Craig Hartmann presented this item and answered Commissioner questions. Town Commission Workshop Minutes Date: AuLyust 1.2019 Page 7 of 8 Commissioner Gossett -Seidman asked for definitions/clarification on items in the proposed budget. Chief Hartmann explained and clarified. Commissioner Donaldson also asked for clarification on items in the proposed budget. Chief Hartmann explained and clarified. Mayor Zelniker expanded on some services the Police Department provides. She commented on motorized scooters used on pathways in the Town. Chief Hartmann stated that if the scooters are under 20 horsepower, they are allowed. The Mayor remarked on the police department's assistance during the bridge work on Spanish River, which is slated to begin on August 12. Commissioner Gossett -Seidman commented on the purchase/use of a police boat and asked for Chief Hartmann's view. He stated that that would be something that needs to be voiced by the community and the Commission since there is a large cost associated with the purchase and maintenance of a police boat. Commissioner David remarked that more damage can be caused by a boat to the sea wall at certain lower speeds than at faster speeds; if having a police boat causes people to slow down, it could be counterproductive. Mayor Zelniker opened the item for Public Comments. There were no public comments. MOTION: Commissioner David moved to accept the Police Department Proposed Budget for Fiscal Year 2019-2020. Commissioner Gossett -Seidman seconded the motion. UPON ROLL CALL: Commissioner David Yes Commissioner Gossett -Seidman Yes Commissioner Donaldson Yes Mayor Zelniker Yes Motion carried on a 4 to 0 vote. 9. COMMISSION MEETINGS: Mayor Zelniker announced the following: Town Commission Regular Meeting — August 6, 2019 — 1:30 PM Town Commission Special Budget Meeting — August 20, 2019 — 12:00 PM Town Commission Workshop Minutes Date: August 1, 2019 Page 8 of 8 Town Commission Workshop Meeting — August 27, 2019 — 1:30 PM Town Commission Special Budget Meeting — August 29, 2019 — 12:00 PM (Optionao 10. ADJOURNMENT There being no further business, Mayor Zelniker called for a motion to adjourn the meeting at 2:20 PM. APPROVED at September 24, 2019 Regular Meeting. ATTEST: X�1 anelda, Gaskins, MMd' Town Clerk RHo-JI Zelniker, May Transcribed by TEI/he Date