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1981.06.30_TC_Minutes_Special TOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission Special and Workshop Meetings June 30, 1981 1:15 P.M. Mayor Horton called the Special Meeting to order at 1:20 p.m. on June 30, 1981. Those in attendance were: Mayor Louis Y. Horton, Commission- er Mary Louise G. Blosser, Commissioner John J. Basso and Commissioner Edward J. Sullivan. Vice Mayor Harold C. Storm was absent. Also in attendance were: Elaine W. Roberts, Town Manager, Thomas E. Sliney, Town Attorney and Jane E. Barker, Town Clerk. Mayor Horton stated that one of the purposes of the Special Meeting was to discuss the Oliver-Hoffmann RPUD, however, Mrs. Roberts stated that Attorney Slinkman had called to say he had car trouble and would be late. ~2. New Police Officer Appointment Mrs. Roberts said that the Commission had received the paper work on Robert Silvestri, a new officer being recommended to replace Officer Kirk, who resigned. Commissioner Sullivan inquired as to what type of check was made on these people and Mrs. Roberts informed him that it was quite thorough and • that new personnel were on probation for six months. Mayor Horton stated that Chief Jones recommended Mr. Silvestri and a MOTION was made by Commissioner Basso and seconded by Commissioner Blosser that Mr. Silvestri be hired to replace Officer Kirk. All Commissioners voted Aye. 3. Bills for Approva_1 Mrs. Roberts presented the bills for approval. Commissioner Sullivan made a MOTION that the bills be approved for payment and Commissioner Basso seconded this MOTION. All Commissioners voted Aye. 4 Any and all other matters that may come before the Commission Discussion took place regarding the letter dated June 26, 1981 from Roy Simon, Architect fcsr the new Municipal Building, to which was attached a copy of the proposed Agreement between the Town of Highland Beach and Sandpiper Engineering and Construction, Inc. Mayor Horton recommended that copper pipes be used for the air conditioning system rather than aluminum at a cost of $4,500. additional. • Minutes Highland Beach Town Commission Special and Workshop Meetings June 30, 1981 Page 2 of 8 • Mrs. Roberts stated that James Bushouse Associates had requested an answer to their letter of June 17, 1981, in which they inquired as to why their low bid was rejected for this project. Mr. Roy Simon had stated that the Town Commission could use 'his letter of June 5, 1981, as an answer to their letter and Mr. Sliney advised the Commission to do this. Mr. Sliney also requested that Article 4 of the Agreement be spelled out that the Performance Bond be in the amount of the Project cost. Mr. Simon's letter of June 26th also mentioned the landscaping plans for the new complex as well as the lighting and parking spaces. Discussion took place regarding these items, with Mrs. Roberts stating that these items had not been included in the contract. 1. Oliver-Hoffmann RPUD At this time, Attorney Slinkman entered the meeting and explained for the benefit of all the Department of Environmental Regulation Permit which they have been seeking. Much discussion ensued among the Commission, Attorney Slinkman and a representative from Hoffmann. Apparently, the Town has not received some correspondence regarding this matter and Attorney Slinkman will try to determine why this has occurred. No action was taken on this matter at today's meeting. Mayor Horton then stated that the purposes for which this Special Meeting had been called had been accomplished and the meeting ADJOURNED at 2:15 p.m. Mayor Horton then called the Workshop Meeting to order announcing that the entire Commission was in attendance with the exception of Vice Mayor Storm. 81.1 Vacancies on Boards 1. Board of Ad-iustment Mrs. Roberts announced that Mr. Ed Aldrich, a member of the Board of Adjustment, had died on June 11, 1.981. She also stated that Mr. Lester Levine was resigning from this Board and that Mr. Albert Kahler, Alternate number 2, would be recommended as a regular member. 2. Community Appearance Board Mr. Gilbert Lorenz, whose present term expires in August 1.981, stated that he would like to be reappointed to this Board. • Minutes Highland Beach Town Commission Special and Workshop Meetings • June 30, 1981 3. Housing Board of Adjustment and Appeals Page 3 of 8 Mrs. Roberts stated that this Board consists of five regular members and two alternates. She requested Commission approval to have this changed to three regular members with two alternates, as is stated in the Standard Housing Code. The Commission agreed and an ordinance will be drawn up changing Chapter 13a,-2 of the Code of Ordinances. 4. Planning Commission Mrs. Roberts announced that three faithful members of this Board will have served their six years in August; namely, Robert B. Myers, Nicholas Johnson and Adm. James t~. Farrin, She statad that Mr. Myers was willing to serve on the Code Enforce- ment Board, Mr. Johnson is not willing to serve any longer and she has not been able to reach Adm. Farrin to ask him his desires. She said that three appointments will have to be made in August. Proposed Ordinances 81.31 Proposed Ordinance No. - An Ordinance of the Town of Highland Beach, Florida, amending Chapter 7 of the Code of Ordinances, entitled "Building Code", Section 20, entitled "Construction. Sites: Parking, Storage and/or Clearing Premises". This Ordinance will be given a First Reading at the Regular Meeting on Tuesday, July 7, 1981. 81.32 Proposed Ordinance No. - An Ordinance of the Town of Highland Beach, Florida, amending Ordinance 228 as regards RPUD-2, Oliver Hoffmann Corp., Town Lots Nos. 59,60,62,65,69 and 70. This Ordinance had a First Reading on June 2, 1981 and will come up for vote and adoption at the Regular Meeting next week. 81.33 Proposed Ordinance No. - An Ordinance of the Town of Highland Beach, Florida, amending Chapter 29 of the Code of Ordinances entitled "Water System", Section 29-11, Billing Dates, Delinquent Bills, Disconnections". This Ordinance will have a First Reading at the Regular • Meeting on July 7, 1981. Minutes Highland Beach Town Commission Special and Workshop Meetings June 30, 1981 Page 4 of 8 At this time, Mayor Horton called on Mr. Richard Raab, Developer of the Maravilla project in Town, who stated that they were ready to begin the ocean side of the development. Mr. Raab told about the expensive homes they would be building and the high security system they -had planned. After discussion, Mr. Raab was informed that inasmuch as these plans are different from the ones previously submitted, it would be necessary that they appear before the Planning Commission to have their plans approved. Mayor Horton in- formed Mr. Raab that if these plans were to be platted and taken to the County, it was imperative that they be correct. Mr. Raab will make arrangements to do this, and appear before all the necessary Boards. 81 43 Discussion Regarding Possibility of Certification of Restaurant Workers - Dr. Gilbert P. Weiss, a member of the Planning Commission, then addressed the Town Commission urging that an ordinance be adopt- ed requiring certification for restaurant workers. He stated that, with the influx of Haitians to Florida and the possibility of their working in restaurants, he felt it most important that they be required to furnish health certificates. He stated that even if they were just salad makers or dishwashers, a disease like tuberculosis or typhoid could be transmitted very easily. Dr. Weiss could not understand why this law was abolished by the State Legislature and urged the passage of an ordinance as soon as possible. Commissioner Basso congratu- lated Dr. Weiss for this action. Mayor Horton asked Mr. Sliney to research this matter and find out why the State Legislature abolished the law. He then requested Mr. Sliney to draw up an ordinance for the Town Commission to adopt. 81 39 Proposed Southern Bell Telephone Franchise Ordinance Mayor Horton then called upon Mr. William Burson, District Manager for Southern Bell Telephone Company, to speak. Southern Bell's Franchise Ordinance expires in January of 1982 and Mr. Burson would like to have the new ordinance adopted as soon as possible. He explained the fees that Southern Bell would be paying to the Town through this Franchise. 81.12 Friends of the Libra_r Commissioner Blosser said that the Friends of the Library had met three times; the by-laws have been approved and funding is needed. Their next meeting will beheld on July 15th, at • 2:30 p.m. Commissioner Blosser stated that she had attended the Town Manager's Public Hearing on Federal Revenue Entitle- ment Funds held today at 1:00 p.m. and requested that some of that money be given to the Friends of the Library. Minutes Highland Beach Town Commission Workshop and Special Meetings • June 30, 1981 Page 5 of 8 Mayor Horton expressed the desire that the Town Commission underwrite the Friends of the Library with the money being re- paid when possible; Commissioner Sullivan suggested setting up a sum of $5,000. in this Fund and the consensus of the Commission was to do this. 81.13 Possible Arrangements with Boca Raton Regarding Appleby Street and Arturo's Restaurant Discussion took place regarding the amount of land involved in the easement being discussed with Arturo's Restaurant; the length of the lease, with Mr. Sliney suggesting a ten- year lease to begin with, and determination of the boundary lines. Mrs. Roberts stated that she would again contact Mr. Patrick Lynch, who is the architect for Arturo's Restaurant, for the survey showing the location of the Town's water lines. 81 25 Fire Reports Submitted by Commissioner Blosser Commissioner Blosser reported that she had a copy of the Boca Raton Ordinance concerning this subject and that she thought it would be a good idea to have either the Fire Chief or the Fire Marshall address the Commission regarding this important issue. She also requested that Harold Hayes be instructed to include the height of the buildings on 'his report. 81 27 Proposed Resolution - Recommending Changes to Combat the Increased Crime Rate Mrs. Roberts informed the Commission that the State had already passed a crime bill so she did not feel that this Proposed Resolution would be necessary. 81 28 Mayor Norton's Memo of May 6, 1981, Regarding Revising the Agenda Mayor Norton's memo spoke of Town residents' participation at Town Commission meetings; however, he said that this matter could be postponed until a future meeting of the Town Commission. Mrs. Roberts then informed the Commission that Commissioner Sullivan, Mr. Sliney, the Town Clerk and herself would be meeting regarding some ideas the Town Clerk had obtained from the Boca Raton City Clerk's office. She also stated that nothing more could be done regarding the air conditioning. Discussion then took place regarding this item with suggestions being offered as to the installation of the ceiling fans above • the podium and the possibility of renting window air aondi- tioners. Minutes Highland Beach Town Commission Special and Workshop Meetings • June 30, 1981 Page 6 of 8 $1.34 Police Lieutenant Job Description Mrs. Roberts had distributed to the Commission a copy of the Police Lieutenant's Job Description. This item will be again discussed at the Regular Meeting. 81.35 CAB Regarding TV Dishes Mrs. Amelie Leng, Chairman of the Community Appearance Board, addressed the Commission and said that the CAB had approved the dish for the Highland Beach Cable TV. She also was concerned about the possibility of large TV dishes on the roofs of buildings and whether buildings would be strong enough to support them in a hurricane. Mayor Horton said a letter would be written to the Planning Commission stating that the consensus of the Town Commission was to have an amendment to the Zoning Ordinance, requiring cal- culations by a licensed engineer demonstrating the ability of both the TV dishes and supporting structures to withstand stresses. 81.36 Notification from Corps of Army Engineers Regarding Drexel Property North of Town Hall Mrs. Roberts reported that the Drexel property is up for sale and the prospective buyer was interested in having the density lowered for this parcel and was willing to build fewer units than what the Court Order allowed. Mrs. Roberts was instruct- ed to write the Corps and the DER saying that the Commission had no objections to the Drexel petition for dredging, filling, docks, etc., as long as the Town laws are conformed to. 81.37 Proposal from Kelly Tractor for Equipment Maintenance Contract - Water Treatment Plant Mrs. Roberts told of the Equipment Maintenance Contract submitted from Pantropic Power Products (A Division of Kelly Tractor Company) for the Water Treatment Plant. After discussion, Mrs. Roberts was instructed to obtain more bids. 81.38 Resolution and Ordinance Regarding Mangrove Protection Mrs. Roberts spoke of a proposed ordinance which the Board of County Commissioners is taking into consideration concerning mangrove protection. If the Board passes this ordinance, the Town Commission might want to adopt it also. • 81.40 Memo from Mayor Horton to Town Commission of June 9, 1981 This memo from Mayor Horton concerned the statement from the Minutes Highland Beach Town Commission • Special and Workshop Meetings June 30, 1981 Page 7 of 8 Circuit Court dated February 24, 1981 in which they claimed the Town of Highland Beach owed them the sum of $1.,102.50, dating back to February 20, 1973. Discussion took place regarding the Statute of Limitations. Mrs. Roberts said that she had men- tioned this to some Municipal League members. Mayor Horton will write a letter to Mr. John B. Dunkle objecting to this delinquent charge. 81.41 Proposed Change for August Workshop Meeting - Auqust 27th Commissioner Basso informed the Commission of his being away for the August Workshop Meeting and inquired as to whether the meeting date should be changed. The consensus was to hold the meeting on the proper date - Tuesday, August 25, 1981. 81 42 Possible Highland Beach Elections Chance Mr, Sliney had written Mrs. Roberts on June 10, 1981, re- garding changes in the ordinance concerning Highland Beach Elections. He felt that the Charter should be amended to state that a person qualifying for office should be a resident of the Town of one year immediately preceding the election date. Mr. Sliney will draw up an amended ordinance. Mrs. Roberts announced that the auditing firm, Nowlin, Stewart, Tedamonson and Holt, had submitted a proposal and a figure of $11,000 for their next year's audit fee. Commissioner Basso questioned lowering the density in Town and wondered what restrictions are being contemplated. Mr. Sliney stated that he and Mrs. Roberts had met with Gee and Jenson, Planning Consultants, who are already aware that the Town is interested in doing just this. Discussion took place regarding a Building Permit Moratorium and Mr. Sliney will draw up this Emergency Ordinance. Mrs. Roberts had submitted a proposed ordinance to the Town Commission concerning a charge for garbage and trash disposal for dwelling units not yet on the tax roll. This proposed ordinance will have a First Reading at the Regular Meeting on July 7th. Discussion then took place regarding the widening of AlA in front of the Trafalgar development. It was decided to ask • Chief Jones for his thoughts on the matter and this will be discussed further at the next Workshop Meeting on July 28, 1981. Minutes Highland Beach Town Commission Special and Workshop Meetings June 30, 1981 Page 8 of 8 The questionnaire drawn up by Gee and Jenson, Planning Con- sultants, which will be mailed to residents possibly in July, was discussed thoroughly by the entire Commission. Changes and suggestions were given to Mrs. Roberts who will, in turn, inform Gee and Jenson of the Commission's wishes. The next item brought up was the Sales Trailer which Urban- etics has in Town and for which the permit expires on July 17, 1981. Mrs. Roberts informed the Commission that if they wished to extend the permit, they should also get the bond extended. This matter can be voted on at the Regular Meeting next week. Mrs. Roberts spoke next of Carl Howard's request for $1,000 for consulting work regarding the sewer main extension at the north end of Town. Mrs. Roberts said that he drew up the plan for the extension and the consulting engineers were in favor of the Town approving the request. Mrs. Roberts then told of the assessed valuation going up 40%: preliminary $174,951,094. She asked the Commission if they felt it necessary that notices of Special Meetings continue to be mailed to Board Chairmen. It was the con- sensus of the Commission to omit "Any and all other matters that might come before the Commission" from the Special Meeting agendas. MOTION by Commissioner Sullivan/Commissioner Basso that the meeting be ADJOURNED. Time - 4:50 p.m. Mr. M. H. W. Dent, a Commission regarding and the Town having ATTEST: Clerk DATED: Town resident, then spoke to the the Emergency Moratorium Ordinance mangrove ordina e. APPROVED: Loui Horton, Mayor (Absent) Harold C. Storm, Vice Mayor i'~`~ oh Basso, Commissioner Mary~ouise G. ;~los~er, Comm. Edward J;',J ~illivan, Commiss r