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1981.08.25_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission C~ Workshop Meeting August 25, 1981 1:30 P. M. Mayor Horton called the Workshop Meeting to order at 1:30 P.M. Those in attendance were: Mayor Louis Y. Horton, Vice Mayor Harold C. Storm and Commissioner Mary Louise G. Blosser. Absent were: Commissioners John J. Basso and Edward J. Sullivan. Also in attendance were: Thomas E. Sliney, Town Attorney, Elaine W. Roberts, Town Manager and Jane E. Barker, Town Clerk. Mayor Horton informed everyone that Rear Admiral (Ret.) James Farrin's wife, Marjorie, had passed away last Saturday. Admiral Farrin has contributed much to the Town of Highland Beach with his years of service on the Planning Commission. Mayor Horton then read for the record a letter received from Ruden, Barnett, McClosky, Schuster & Russell, Attorneys at Law, who are representing Boca Hi, Inc., the developers of Boca Highland. Mayor Horton stated that this letter would be referred to Counsel for their recommendations. • 81.1 Vacancies on Boards 1. Board of Adjustment - Mrs. Roberts stated that Mr. Ray Blosser, Chairman, had recommended that Mr. Albert Schiff from Seagate be appointed to this Board. Discussion took place as to the policy of no two people from the same building on the same Board. 2. Community Appearance Board - Mrs. Roberts stated that this Board would be interviewing people and would make their recommendations to the Town Commission. 3. Code Enforcement Board - Mrs. Roberts stated that there is one vacancy on this Board, however, Mr. O'Brisky is very ill and she doesn't know whether he will be able to continue serving. She also suggested that Mr. Lester Levine might be contacted to see if he would be interested in serving. She stated that the Town Commission would be asked to appoint Mr. Robert Myers to this Board at their Regular Meeting next week. r :7 Minutes Highland Beach Town Commission Workshop Meeting • August 25, 1981 Page 2 of ~° 7 4. Housing Board of Adjustment & Appeals - Mrs. Roberts said that she will continue to seek people to serve on this Board. She said that the name of Reece James from Ambassadors South had been suggested. 5. Planning Commission - Mrs. Roberts said that the Planning Commission had two vacancies. There are two ladies from Regency Highland interested in serving, however, the policy of two people from the same building being appointed to the same Board was discussed.. Mrs. Roberts also stated that Mr. Claude Nastri had not been appointed as a Regular Member to the Planning Commission by the Town Commission and she asked that they formalize that next week. Vice Mayor Storm reported that Nita Ma~Ttn'a husband had been in an automobile accident and was still in a coma. Mrs. Martin serves on the Community Appearance Board and Vice Mayor Storm felt that some recognition should be made to Mrs. Martin. • Proposed Ordinances 81.48 Proposed Ordinance No. - An Ordinance of the Town of Highland Beach, Florida, amending Ordinance No. 403, Re: Fees for Plans Revisions. Mayor Horton asked if there were any questions concerning this proposed ordinance. Mrs. Roberts said .she would be making a recommendation to charge a fee for site plan review amendments in the future. 81.49 Proposed Ordinance No. - An Ordinance of the Town of Highland Beach, Florida, relating to Municipal Court Costs: Amending Ordinance No. 306 and Section 17.5 of the Code of Ordinances, to require the assessment of additional court costs for Law Enforcement Education and Training Program Expenditures as provided by State Law. Commissioner Blosser had some questions regarding this proposed ordinance; namely, the heading and wording. • These two proposed ordinances had a First Reading on August 4, 1981 and will come up for possible adoption at the Regular Meeting on September 1, 1981. Minutes Highland Beach Town Commission • Workshop Meeting August 25, 1981 Page 3 of '7 81.50 (a) Proposed Ordinance No. - Mangroves - Discussion took place regarding this new County ordinance, however, it will be discussed further at the next Workshop Meeting on September 29, 1981. Vice Mayor Storm said that this proposed ordinance should be considered very carefully. 81.50 (b) Proposed Ordinance No. authorizing the Southern Company to use the public Beach, Florida for the pu maintaining and operating thereon and thereunder. _ - An Ordinance of the Town of Highland Beach, Florida, Bell Telephone and Telegraph streets of .the Town of Highland rpose of erecting, constructing, lines of telephone and telegraph Mrs. Roberts said that she and Mr. Sliney have been working on this proposed ordinance. 81.50 (c) Proposed Ordinance No. - An Emergency Ordinance of • the Town of Highland Beach, Florida, to be designated as a partial building permit moratorium ordinance: relating to suspension of applications for building permits for new construction and the issuance thereof.: making legislative findings of fact: declaring the legislative intent and purpose of this act: declaring a 60-day moratorium on applications for and issuance of building permits for new construction: declaring an emergency: and providing for an immediate effective date. Mr. Sliney reported that he had given this Emergency Ordinance to the Town Clerk this date, who will make copies for the Commission for adoption at the Regular Meeting on September 1, 1981. Discussion took place regarding a proposed ordinance which will amend the Budget for Fiscal Year 1980-81. Mrs. Roberts said that this proposed ordinance would have a First Reading on September 1, 1981 and could be adopted at a Special Meeting on September 29, 1981. 81_12 Arturo's Restaurant - Mr. Sliney informed the Commission that he had heard nothing further on this • matter, but Mrs. Roberts said that she had contacted various people regarding the yearly lease amount. Mayor Horton stated that he felt the Town should be fair and reasonable in the yearly lease .figure. This matter will be discussed further at the Regular Meeting next week. Minutes Highland Beach Town Commission • Workshop Meeting August 25, 1981 Page 4 of 7 Mr. Sliney asked the Commission at what periods they would like to have the lease reviewed, and about the cost of living escalation? 81.25 Fire Reports submitted by Commissioner Blosser Commissioner Blosser reported that there are three condominiums in Town which should be brought up to Code, however, the question arose as to whether these buildings can be forced to do this inasmuch as they were built according to the Code in effect at that time. Mr. Slin~y said that they could make these changes voluntarily and also suggested that the Fire Marshall could speak to them as a group, explaining the safety involved. 81.51 Town Attorney's rectuest for hourly increase: Mayor Horton stated that this matter had been taken care of at the last meeting and that it was already included in the Budget. 81.52 Proposed Fiscal Year 1981-82 Operating Budget and Contract • Increase from Town Independent Contractors Mrs. Roberts informed the Commission that they had been presented with a complete Draft No. 4 of the 1981-82 Fiscal Year Budget. She explained that the millage rate was 18/0 lower than last year and according to the TRIM bill, the Commission should hear the public as often as they could. Mrs. Roberts also told of the various changes that had been made, and that Draft No. 4 was $12,000.00 less than Draft No. 3. Discussion took place concerning the Police Department requests; an 8/ Cost of Living figure; and amounts that had been transferred from the Town Manager's Department to the Town Commission, with Mrs. Roberts explaining that the State Accounting Procedures required these changes. Further discussion then took place regarding ;the Police Department including their 12% Cost of Living request; their request for the maximum merit increase being reached in three years instead of five; and a bonus for their unused sick days. • Mr. Lowell Blum, Chairman of should be two men on a shift 9-man police force. He felt because, due to vacations or handed six months out of twe the Police Commission, stated that there for safety reasons, which would make a that this itmm was of extreme importance illness, the force was actually ~hort- Lve. Minutes Highland Beach Town Commission Workshop Meeting • August 25, 1981 Page 5 of 7 Mrs. Roberts said that she would have to establish a recommendation for salary for the rank of Lieutenant and also mentioned the fact that the policemen wanted bi-weekly paychecks instead of the present system being used. The Independent Contractors' contracts were discussed next and Vice Mayor Storm informed the Commission that this matter would be included in the Financial Advisory Board's recommendation to the Town Commission. 81.53 Request for policy reaardina costs of utility locations regarding new construction. Mrs. Roberts requested a policy determination on the matter of contractors charging for locating mains. Should this be charged to the Town or should the developers pay for. it? Mayor Horton indicated that it would be the developers' problem, however, this item will be placed on the agenda for next week's meeting when the Commission will be able to vote on it. • Mayor Horton then introduced Dr. Raymond Murphy, a resident in Town, who addressed the Commission regarding the possibility of having a health care facility located in Town for the benefit of all Highland Beach residents. He said he was interested in setting up a health plan due to the fact that health was most important. Mayor Horton stated that the Town had never had any commercialization and that he was fearful that this might be the opening wedge. He did say that this could be discussed further next week and possibly a decision could be reached. John Toschner of Gee & Jenson, Planning Consultants, then presented to the Commission amendments to the Zoning Code which their firm had prepared. These amendments consisted of specific recommendations for future land use. Mr. Toschner explained that the Comprehensive Plan was really the base rule for the Zoning Code and the Comprehensive Plan should be amended prior to amending the Zoning Code. He displayed a map of the Town showing proposed rezonings and explained the amendments step by step. After considerable discussion, Mayor Horton said that .this matter should go before the Planning Commission for their opinions, after which it would come before the Town Commission. Mr. Toschner said that he would do an • analysis of the questionnaires returned from the residents. Minutes Highland Beach Town Commission Workshop Meeting • August 25, 1981 Page 6 of 7 Town Commission Reports Mayor Horton reported on a conversation he had with the representatives of Highland Beach Cable TV and said that the system should be completely installed shortly. Vice Mayor Storm had no report. Commissioner Blosser commented on the Coronado project and said that it was a matter of concern for the residents of Seagate and the Ambassadors Mr. Sliney had no report. Town Manager's Reports Mrs. Roberts reported that the new air conditioning unit was here and the necessary slab for it would cost $612.00, for which she sought the Commission's approval. She also inquired as to whether the Commission wished her to continue her weekly report and was • informed that they did. Mrs. Roberts told of correspondence received from Palm Beach County Legislative Delegation regarding an organizational meeting and a letter from Boca Raton indicating that Highland Beach might be included in the Boca Inlet Tax District. She advised the Commission to read it over carefully. Mrs. Roberts said that Mr. William Burson, District Manager for Southern Bell Telephone Company, sent a letter explaining the reasons why Highland Beach could not be listed on the cover of the telephone book. Mrs. Roberts will meet with him on Wednesday afternoon regarding this matter and the proposed franchise ordinance. Mrs. Roberts said that she had the amended job descriptions for the Code Enforcement Officer and Police Sergeant prepared and these were ready for Commission approval after they had reviewed them. She reported that the Community Appearance Board meeting had been postponed until September 10,. 1981. Mrs. Roberts also said that the low bid for the trash pump for the wash water recovery pond at the Water Treatment Plant was $3,150.00. • There was such a difference in bids for dismantling the old filters at the Water Plant that Mrs. Roberts was requested to obtain more information, before a decision could be reached on this matter. Minutes Highland Beach Town Commission Workshop Meeting • August 25, 1981 Page 7 of 7 The Area Planning Board sent another request for funding, however, Mrs. Roberts, knowing the Commission's thouahts on this, wrote them back saying the Town was not in support. Concurrence was given for purchase of equipment for Lift Station No. 2. MOTION by Vice Mayor Storm/Commissioner Blosser that the meeting be ADJOURNED. Time - 4:00 P.M. APPROVED: • ATTEST: To n Clerk Dated: September 16, 1981 Louis ld C~ Storm, Vice Mayor (Absent) John J. Basso, Commissioner Mary Louise G. Blosser, Comm. (Absent) Edward J. Sullivan, Commissioner Sound equipment in Commission Chambers was not operating, therefore, there is no tape for this meeting.