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1983.10.25_TC_Minutes_Workshop .. TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesday, October 25, 1983 1:30 P.M. A Workshop Meeting of the Town Commission of Highland Beach was called to order by Mayor Louis Y. Horton at 1:30 p.m. Also in attendance were Vice Mayor Mary Louise G. Blosser, Commissioners William E. Paul and Betty Jean Stewart. Commissioner Walker was absent . Also present were: Town Attorney, Thomas E. Sliney; Town Manager Elaine W. Roberts; Chief of Police Ken Jones; Town Clerk Mary Ann Whaley; citizens and the general public. Mayor Horton reported to the Town Commission that Commissioner Walker had been ill and had undergone surgery but was recovering and would return to meetings as soon as possible. • Public Reuuests and Comments - Mr. Leonard Mass of Trafalgar Developers (Coronado) advised the Town Commission that the Final C/O on the West Tower would be requested soon and asked for guidance regarding the lighting at this project. Mrs. Roberts will check on the status of inspec- tions with the Building Department and will report back to the Town Commission as soon as possible. Dr. Richard Orman, representing C. D. Milani, inquired if th e Comprehensive Plan would be discussed as to its merits today. Attorney Sliney advised that the timing of the adoption of the Zoning would be delayed at the Planning Commission stage and therefore the adoption of both the Zoning and Comp Plan would be after January 1, 1984. In addition, Attorney Sliney advised that a proposed Ordinance extending the Building Moratorium would be forthcoming in the near future. Mayor Horton then answered Dr. Orman's question that the muter would not be discussed and the Town Commission set a Workshop Meeting to discuss the Comprehensive Plan for November 22, 1983 at 1:30 p.m. • Town Commission Workshop Meeting October 25, 1983 Page 2 of 7 • 83.1 Vacancies on Boards Applicants Mr. Cohen, Mr. Bennardo, Mr. Martin and Mrs. Harris were present and interviewed by the Town Commission. The Town Manager will work on an application form to be submitted to applicants, and talent bank responses, for the November 29 Workshop Meeting. Discussion regarding the various Board's duties and appointments will also be discussed at the November Workshop. Resolutions establishing appointment terms, meeting dates, etc. consistent with that of other Boards will be drawn regarding the Financial Advisory Board and Police Committee and submitted at the November 1, 1983 Regular Meeting. It was the consensus of the Town Commission that the Police Committee be re-established as the Police Advisory Board to be consistent with other Town Boards. A proposed memorandum from the Town Manager to the various • Boards regarding a status report of Board actions was discussed. This memorandum will be amended to include a request to be advised of the justification used in any denial of any request, and forwarded to the Boards at the direction of the Town Commission. Regarding the proposed Ad Hoc Committee to study staff, operations, etc., the Town Commission will study this matter further prior to any action being taken. Vice Mayor Blosser will contact Dr. Tomeski and Mr. Bennardo who have expressed an interest in this Committee to get their recommendations as to the direction this proposed Committee should take in such an evaluation. The expiring terms of Mrs. Amelie Leng (CAB), Mr. Cil Lo renz (Bd. of Adjustment) and Mrs. Martha Dempsey (Housing Board) will be taken up on Tuesday, November 1, 1983 at the Regular Meeting. Inasmuch as Mrs. Leng's 6 years on the CAB will expire in April, Mrs. Roberts will ask her whether she would like to be considered for another Board rather than be re-appointed to the CAB until that time. Mrs. Roberts will also ask Mrs. Dempsey and the other Housing Board members if they wish to be considered for other Boards inasmuch as the • Housing Board's duties will be assumbed by the Board of Adjustment after January 1984. Town Commission Workshop Meeting • October 25, 1983 Page 3 of 7 83.2 Proposed Ordinances and Resolutions - (a) Proposed Ordinance of the Town of Highland Beach, Florida, declaring an exemption to the provisions of Chapter 83-498 of the Laws of the State of Florida providing for Uniform Filing Dates and Uniform Election Dates for Municipal Elections. This proposed Ordinance will be submitted for fin al reading at the November 1, 1983 Regular Meeting. (b) Proposed Ordinance regulating news racks. This matter will be placed on the November 29, 1983 Workshop Meeting. (c) Proposed Ordinance requiring heat/smoke detectors. The problems of enforcement of such an ordinance were discussed. The matter will be placed on the November 29, 1983 Workshop Meeting Agenda. (d) Discussion took place regarding a proposed Ordinance•to • levy~a charge for transfer of general contractors on con- struction sites. An ordinance levying a charge of 10% of the original building permit fee for the transfer of general contractors avill be submitted for first reading at the November 1, 1983 Regular Meeting. (e) Discussion took place regarding a proposed amendment to Chapter 21 entitled "Seawalls" (and Chapter 30, Sec. 5.15 entitled "Seawalls") to provide notification to owners within 1000' distance by mail, submitting proof of mailing. Comm- issioner Stewart submitted proposed amendments regarding this matter and regarding motorized vehicles on the beach, which will be scheduled for discussion at the November 29, 1983 Workshop Meeting. (f) Discussion followed regarding a proposed Ordinance adopting the Comprehensive Plan. A proposed Ordinance will be submitted to the Town Commission prior to the previously scheduled Workshop Meet ing of November 22, 1983 for discussion of the Comprehensive Plan. • Town Commission • Workshop Meeting October 25, 1983 Page 4 of 7 (g) Proposed Resolution supporting Ocean Ridge beach restoration project. A re-drafted Resolution noting Highland Beach's support of this project will be submitted at the November 1, 1983 Regular Meeting. 82.49 Delray Beach/Highland Beach Sewer Issue Status - A meeting of the mediators from Highland Beach and Delray Beach has been set for Wednesday, November 2, 1983 at Highland Beach Town Hall. Mayor Horton advised the Town Commission that permits fvr the the installation of Seascape had been applied for by residents at the south end of town. 82.100 Southern Bell Request - Substantial discussion took place regarding the Town's . franchise agreement with Southern Bell and the effect of Southern Bell's upcoming corporate change involving AT&T. It was the consensus of the Town Commission that nothing be done on the ground lease until information was obtained regarding the franchise agreement. Mrs. Roberts and Mr. Sliney vaill research this matter and obtain information from other municipalities regarding this issue and report back to the Town Commission at the November~1,1983 Regular Meeting . During this discussion a 15 minutes recess was taken due to a power outage. At 4:30 p.m. Mayor Horton was excused from the meeting for a short time, during which Vice Mayor Blosser chaired the meeting. 83.24 Greening of AlA/Bike Path Ad Hoc Committee - 83.27 83.50 The proposed signs for the bike path were discussed. Commissioner Stewart requested that this matter be deferred until Commissioner Walker returned. The wording "Public Path..Proceed with Caution" was proposed. The Town Manager will contact Commissioner Walker for • his concurrence or his further recommendation. Town Commission Workshop Meeting • October 25, 1983 Page 5 of 7 83.45 Water Treatment Plan Site-Stevenson Request - Attorney Swann was present representing Stevenson Builders. Attorney Sliney indicated that the Strock survey was not adequate and was being re-drawn including a legal description. Commissioner Stewart read a memor- andum into the record regarding recommendations to the site and proposed improvements on the Town's remaining property. It was the consensus of the Town Commission that the Town go with a full cash deal, making representations to Stevenson Builders regarding the improvements to and the landscaping of the Town's property. This matter will be scheduled for the November 1, 1983 Regular Meeting for further discussion. At 5:00 p.m. Commissioner Paul left the meeting and the meeting was recessed until 5:25 p.m. when Mayor Horton returned. The Town Manager was directed to handle matters administratively involving an extension of the LeConcorde building permit and the obtaining of a Unity of Title and granting of a permit for the • construction of a carport at the Frederick's site. 83.55 Beach Rakerand Universal Beach Cleaning - This matter will be scheduled for the November 29, 1983 Workshop meeting, however, it was noted th at Drexel was asked to construct the easement for access to the beach for the purpose of the beach cleaning equipment. 83 61 Review and determination regarding Chapter 6, Section 1 as requested by Chief of Police - This matter will be scheduled on the November 29, 1983 Workshop Agenda. 83 62 Discussion regarding maintenance department duties - It was the consensus of the Town Commission that this matter be scheduled again on the November 29, 1983 Workshop Meeting Agenda. • 1 Town Commission Workshop Meeting • October 25, 1983 Page 6 of 7 83.63 Discussion regarding City of Largo Citizen Survey - It was the consensus of the Town Commission that this information be kept on file but no action be taken at this time . $3 64 Discussion regarding proposed change in meeting dates_ to allow two weeks in between the Regular and Workshop Meetings - A proposed Ordinance will be introduced for first reading at the November 1, 1983 Regular Meeting with discussion of same to be scheduled for the November 29, 1983 Workshop Meeting. 83 65 Discussion regarding information, reports and memor- andums from Town Manager - Substantial discussion took place. The Town Manager will • compile portions of her report in writing to alleviate the length of same. 83 66 Offer from County Commissioner Dorothy Wilken to meet with Town Commission - The Town Commission was agreeable to such a meeting, the time of which will be set and submitted for approval at the November 1, 1983 Regular Meeting. 83 67 Proposed Costs of Town Attorney to be levied to specific developers, etc.- It was the opinion of Attorney Sliney that this could not be done unless done in a manner to be uniformily assessed against all residents. No action is contemplated on this matter at this time. 83 68 Proposed increase to sewer and water hook up charges - Proposed Ordinances increasing the sewer and water hook up charges by $100 each will be submitted for first reading at the November 1, 1983 Regular Meeting • with discussion thereabout to be scheduled for the November 29, 1983 Workshop Meeting. 1 Town Commission Workshop Meeting • October 25, 1983 page 7 of 7 83.69 Rectuest of Attorney Conahan to record Highland Beach Cable TV Lease - This matter will be scheduled for action at the November 1, 1983 Regular Meeting. REPORTS : TOWN COMMISSION Manor Horton - No report. Vice Manor Blosser - Reported as a matter of interest that in some municipalities, the Police Department inspects building plans for safety factors. Commissioner Paul - No report. Commissioner Stewart - No report. Commissioner Walker - Absent. • REPORTS: TOWN ATTORNEY Attorney Sliney indicated that the Milord Unity of Title was being worked on and would be submitted at the November 1, 1983 Regular Meeting. REPORTS: TOWN MANAGER Due to the lateness of the hour, no report was given. Discussion regarding criteria to be used in the appointments to Boards and Commissions was discussed briefly and will be discussed further at the November 29, 1983 Workshop Meeting. There being no further business, the meeting was adjourned at 6:25 p.m. n _ APPROVED: ATT ST: OWN C RK DATE : ~o~-~~'~ (Absent ) Harry Walker, Commissioner Horton, Mayor Mary~.q~ise G. Blosser, Vice Mayor William E. Paul, Commissioner Betty J n Stewart, Commissioner