1983.09.27_TC_Minutes_Workshop' T
TOWN OF HIGHLAND BEACH, FLORIDA
• Minutes of Meeting of Town Commission
WORKSHOP MEETING
Tues September 27, 1983 1:30 P.M.
Mayor Horton called the Workshop Meeting to order at 1:30 p.m.
in the Town Commission Chambers of Highland Beach Town Hall.
In attendance were: Mayor Louis Y. Horton and Commissioners
William E. Paul and Betty Jean Stewart. Commissioner Harry Walks'
arrived during Town Commission Reports. Vice Mayor Mary Lo uise
G. Blosser was absent.
Also in attendance were: Elaine W. Roberts, Town Manager;
Thomas E. Sliney, Town Attorney; Ken Jones, Chief of Police;
Mary Ann Whaley, Town Clerk; citizens and the general public.
Public Requests and Comments-
Mrs. Doris Rome of Ambassadors East expressed her thanks to
Mrs. Roberts and staff for their assistance in the removal
of a sprinkler system pipe placed by Coronado on the Ambassadors
• East property.
Attorney Cormac Conahan, representing Highland Beach Cable TV
addressed the Town Commission requesting that the lease between
the Town of Highland Beach and Highland Beach Cable TV be recorded
with the County. The consensus of the Town Commission was to
approve this request, with same being placed on a Consent
Agenda for the October 4, 1983 Regular Meeting.
Dr. Alex Tomeski addressed the Town Commission and commended
Mrs. Roberts for her fine fob as Town Manager and also offered
his assistance to the Town to serve on an Ad Hoc Committee to
study the Town's needs regarding staff operations etc. The
appointment of this Committee will be discussed at the October 4,
1983 Regular Meeting.
Mr. Michael Dent addressed the Town Commission stating that he
felt the advertisement as published in the newspaper regarding
the tax increase anticipated by the Town of Highland Beach was
misleading. Mrs. Roberts stated for the Town Commission and
the general public that the advertisement was worded in
accordance with state statute.
Town Commission
Workshop Meeting
September 27, 1983 Page 2 of 9
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Mayor Horton announced that he would not be attending the
Florida League of Cities convention in Kissimmee in October
as earlier approved, however, he would attend the Beaches
and Shores Meeting in Boca Raton on September 28-30 with a view
toward attaining a permit for the installation of Seascape
along a portion of the Highland Beach shoreline. A consensus
was obtained to fund the Mayor's attendance at this meeting.
Commissioner Stewart indicated that she would also be attending
this meeting at her own expense.
83.1 Vacancies on Boards
The proposed Talent Bank was discussed. Commissioner Stewart
suggested that an application, such as the one used by Boca
Raton, be filed with the talent bank slip and each applicant
be invited to a Commission meeting.
Messrs. Andrew Benriardo and Irwin Rome and Mrs. Evelyn Houck
were present at this meeting and answered questions regarding
their previously submitted resumes. It was noted that Mr. Marvin
Waldman had been in attendance but had left earlier.
Mrs. Roberts reported that Mr. Gilbert Lorenz had been sub-
poened for purposes of taking a deposition in a matter in-
volving Trafalgar and action taken while Mr. Lorenz was a member
of the Community Appearance Board. Mr. Lorenz was requesting
representation by the Town Attorney for this purpose. It was
the consensus of the Town Commission that Mr. Lorenz should
b e provided representation and this matter was scheduled for
action at the October 4, 1983 Regular Meeting.
The terms and policies of the Financial Advisory Board and
Police Committee were then briefly discussed with a request
th at Mrs. Roberts supply the Town Commission with the terms of the
other Boards which will be submitted at the October 25, 1983
Workshop Meeting.
The Town Commission discussed the possibility of payment to
Board members attending the Boca Highland Ad Hoc Committee
Meetings. It was the recommendation of the Town Attorney
and the consensus of the Town Commission that these members
not be paid.
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Town Commission
Workshop Meeting
September 27, 1983 Page 3 of 9
Commissioner Stewart suggested that the various Boards and
Commissions supply the Town Commission with a written report
of all action taken, including the vote, of each Board.
The Town Manager will draft a memorandum to the Boards
requesting this to be done.
The policies, composition and terms of the Boards, along
with the proposed Talent Bank and application process will
be further discussed at the October 25, 1983 Workshop
Meeting.
83.2 Proposed Ordinances and Resolutions -
(a) Proposed Ordinance amending the Code of Ordinances
of the Town of Highland Beach, Chapter 23, entitled
"Signs and Advertising", Section 7, entitled "Signs
Permitted and Regulated", Subsections (e), (f)(1) and
(f)(2). (1st Reading 9/6/83) - This Ordinance
was discussed. Mrs. Leng, Chairman of the Community
Appearance Board was present and indicated that further
• amendments to the sign Code would be considered and
reported to the Town Commission at the October 4, 1983
Regular Meeting. The CAB will also re-consider their
recommendation that logos not be allowed on Town signs.
This Ordinance will be submitted for final reading at the
October 4, 1983 Regular Meeting.
(b) Proposed Ordinance amending the Code of Ordinances
of the Town of Highland Beach, Chapter 7, entitled
"Buildings", Section 7-1.1 entitled "Amendments to
Standard Building Code", Section 107.4 (1st Reading
9/6/83) This Ordinance was discussed and will be submitted
for final reading at the October 4, 1983 Regular Meeting.
(c) Proposed Ordinance amending Ordinance No. 449 which
appropriated funds for the Fiscal Year 1982/83, which began
October 1, 1982 and will end September 30, 1983. (1st Reading
on 9/6/83). This ordinance will be submitted for final reading
at a Special Meeting to be held later this date.
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Town Commission
Workshop Meeting
September 27, 1983
Page 4 of 9
(d) Proposed Ordinance effecting a tax levy based upon the
1983 Tax Roll of the Town of Highland Beach. (1st Reading
9/6/83) This Ordinance will be submitted for final reading
at a Special Meeting to be held later this date.
(e) Proposed Ordinance appropriating funds for the
Fiscal Year 1983/84 beginning October 1, 1983 and
ending September 30, 1984. (1st Reading 9/6/83). This
Ordinance will be submitted for final reading at a Special
Meeting to be held later this date.
(f) Proposed Ordinance regulating news racks. This matter
was deferred until the October 25, 1983 Workshop Meeting
when a full Commission would be present.
(g) Proposed Ordinance requiring heat/smoke detectors.
This matter was deferred until the October 1983 Workshop
Meeting when a full Commission would be present.
(h) Discussion regarding possible ordinance amending
Chapter 11, Section 12 "Garbage Collection before 6:00
a.m.".-The Town Commission felt that no action on this
matter was appropriate at this time.
82.49 Delray Beach/Highland Beach Sewer Issue Status-
Mayor Horton will submit two names for consideration at the
October 4, 1983 Regular Meeting to serve on a Committee with
persons appointed by Delray Beach as negotiators on this
issue. Commissioner Stewart requested that the names be
furnished to the Commission prior than the Tuesday, October 4,
meeting for consideration.
82.100 Southern Bell Request -
This matter was discussed. It was noted that the Town
Commission was still awaiting the requested site plan show-
ing the proposed driveway prior to the Ground Lease being
considered for approval. Mayor Horton will contact Bill
Burson to request the expedition of the surtaey.
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Town Commission
Workshop Meeting
September 27, 1983 Page 5 of 9
83.24 Greening of AlA Committee/Bike Path Ad Hoc Committee-
83.27
83.50 Mr. Frank Savino, representing the Greening of AlA
Committee, read a report to the Town Commission
reiterating their request for the retention of $5,000
in the proposed 1983/84 budget for the Greening Committee.
He also thanked the Town for the provision of the new
Town signs.
Commissioner Stewart reported on the Bike Path Ad Hoc
Committee indicating that their final meeting had been
held on September 15, 1983, at which time a recommenda-
tion was made to remove all the present Bike Path signs
and replace then with "Bike and Walk Path...Caution"
signs in view of the Department of Transportation's
position that the path was approved as a pedestrian path
at 6' wide. This Committee also recommended countywide
legislation regarding warning devices on bicycles and
also that the sprinkler system for the path be used
from approximately 12:00 midnight to i hour prior to
daylight. Commissioner Stewart indicated that this
Committee recommended that the path be located as far
west as possible should any recommendations made inter-
fere with the DOT's plans for the widening of AlA.
Commissioner Stewart ended her report by expressing
her gratitude to the members of the Bike Path Ad Hoc
Committee .
The Town's position regarding the widening of AlA was
then discussed, with the Town Manager being requested
to gather correspondence and past Town Commission
action for the Mayor for further study.
83.45 Request regarding water treatment plant site near
U. S . 1 -
Attorney Swann, representing Stevenson Builders
addressed the Town Commission and submitted a proposed
contract regarding the sale of the 25' on the north
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Town Commission
Workshop Meeting
September 27, 1983 Page 6 of 9
property line of the Water Treatment Plant on U.S. 1.
Plans were also submitted regarding the landscaping of
the Towns remaining property and refurbishing of the
pump house. Discussion took place regarding types of trees,
shrubs, sod or ground cover and the emergency water
location area. It was noted that the Boca Raton CAB would
meet and discuss the Stevenson land tonight, however, would
not be meeting on the approval of the Highland Beach portion
of the improvements. It was noted that the Town of Highland
Beach had requested and received copies of the approvals
from the City of Boca Raton i.e. variance and CAB preliminary
approvals. It is the Town's understanding that the final
improvements to the Town's portion of the property would be
approved by the Boca Raton CAB prior to implementation and
would be in the amounts as specified in the contract. Attorney
Sliney will study the contract which will be submitted for review
and consideration at the October 4, 1983 Regular Meeting.
83.47 Discussion regarding library hours -
• The Town Commission was advised
library would begin their winte
wh ich would be 10:00 a.m. until
Friday, and also from 10:00 a.m.
Saturdays. This will be posted
publicized on Cable TV and plac
Bulletin by the Mayor.
by the Town Manager that the
r hours on October 1, 1983,
4:00 p.m. on Monday through
until 12:00 noon on
on the Town Hall doors,
ed in the next issue of the
83.55 Beach Raker and Universal Beach Cleaning -
Mr. Peart of Universal Beach Cleaning was present. Mr.
Peart indicated that~+he had received two letters of
permission to tranverse private properties in his efforts
regarding beach cleaning, however was unable to catch
other property owners at home. Mr. Peart did not give the
Town Commission copies of the two letters referred to. Mr.
Peart will attempt to solicit further letters of permission
by mail. This matter will be scheduled for the October 25, 1983
Workshop Meeting. Commissioner Stewart stated the need for re-
working and clarification of present ordinances involving beach
cleaning and motorized vehicles on the beach.
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Town Commission
• Workshop Meeting
September 27, 1983 Page 7 of 9
83.56 Insurance for FIND parcel -
Mrs. Roberts indicated that she was still obtaining
quotes for insurance of not only the FIND parcel,
but for other Town properties and would advise the
Commission as soon as a determination was reached on
this matter.
83.57 Request for changes i:n Personnel Rules and Req-
ulations -
A consensus was reached by the Town Commission to allow
Columbus Day or the day after Thanksgiving as a holiday
option to employees. A consensus was also reached to
allow the provision of two weeks severance pay in lieu
of notice in the termination of an employee. Further
a consensus was reached not to change the present 90 day
waiting requi rement prior to accumulating sick leave.
• Approval of the first two items will be placed on a
Consent Agenda for the October 4, 1983 Regular Meeting.
83.60 Status of Boca Hi North Entrance -
Mrs. Roberts indicated to the Town Commission that
Mr. Delaney would be at the October 4, 1983 Regular
Meeting under Public Comments and Requests for
discussion of this matter... Commissioner Paul indicated
that he had been present when the Planning Commission
took a field trip to the north entrance and felt
that the Planning Commission's position was that the
requested changes were just basically cosmetic in
nature, however, the matter is scheduled for the
Planning Commission's October 12, 1983 meeting. It
was noted by Commissioner Stewart that the CAB could
take no action on the matter prior to the Planning
Commission voting on it. This matter will be discussed
further at the October 4, 1983 Regular Meeting.
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Town Commission
• Workshop Meeting
September 27, 1983
REPORTS: TOWN COMMISSION
Page 8 of 9
Mayor Horton - No report.
Commissioner Paul - Reminded the Town Commission of
his attendance at the Beaches and Shores Convention on
September 28, 29 and 30, 1983.
Commissioner Stewart - Questioned whether the Royal
Highlands sign should be left up. Mrs. Roberts
indicated that a request would be sent to them to
remove the sign. Commissioner Stewart further stressed
the point that the letter of Dr. Bedotto regarding
maintenance of the Bel Lido entrance should be answered.
Commissioner Stewart was advised that this matter would
be taken up during discussion at the budget special
meeting later this afternoon.
Commissioner Walker - No report.
REPORTS- TOWN ATTORNEY
Attorney Sliney indicated that he would need the
Town Commission's approval for an offer of settlement
in the amount of $9,000 in the Lauderdale Contracting
Company matter. This matter will be scheduled for
the October 4, 1983 Regular Meeting as a part of the
Consent Agenda.
The Uniform Election Date bill was discussed. A
consensus was reached that the Town of Highland Beach
opt out of the provisions of this legislation for the
upcoming year. A proposed ordinance will be prepared
for first reading at the October 4, 1983 Regular Meeting.
REPORTS: TOWN MANAGER
Mrs. Roberts discussed a letter received from the DER
regarding a request for the construction of a dock at
the Holiday Inn. Mrs. Roberts indicated that she had
obtained this copy from Mr. Colman of Villa Magna and
• that the Town had not received a copy. Mrs. Roberts will
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Town Commission
Wo rkshop Meeting
Septmeber 27, 1983 Page 9 of 9
ask the DER for further information in order for the
Town Commission to make a determination on its position
regarding the matter.
Mrs. Roberts reported a request received from Mr. Henry
Crowell to hold an Eagle Court of Honor for Hap Crowell
in the Town Commission Chambers. It was the consensus
of the Town Commission that the Chambers be used for
organizational functions rather than private affairs.
Mrs. Roberts will advise Mr. Crowell of the Town's position.
Mrs. Roberts reported that Chief Jones had recommended
the purchase of a Plymouth vehicle for the Police Depart-
ment in the amount of $6,000, which is within the budgeted.
amount for this purchase. The Commission agreed. Chief
Jones had further equested a clarification and interpre-
tation of Section 1 of Chapter 6 of the Town Code regarding
the parking of boats. This matter will be scheduled
for discussion at the Workshop Meeting of October 25, 1983.
There being no further business, the meeting was
adjourned at 5:00 p.m.
APPROVED• ~ ~~
Louis;' Horton, Mayor
i
(absent)
Mary Louise G. Blosser, Vice Mayor
William E. Paul, Commissioner
Betty:~Jean Stewart, Commissioner
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ATTEST : v(~,5,~~'I~., L /l/vWI~.`
Harry Wa er, Commissioner
Ma y A Whaley
Town Clerk
Date: !/ '°/ ~~~