1983.09.27_TC_Minutes_Workshop' T TOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission WORKSHOP MEETING Tues September 27, 1983 1:30 P.M. Mayor Horton called the Workshop Meeting to order at 1:30 p.m. in the Town Commission Chambers of Highland Beach Town Hall. In attendance were: Mayor Louis Y. Horton and Commissioners William E. Paul and Betty Jean Stewart. Commissioner Harry Walks' arrived during Town Commission Reports. Vice Mayor Mary Lo uise G. Blosser was absent. Also in attendance were: Elaine W. Roberts, Town Manager; Thomas E. Sliney, Town Attorney; Ken Jones, Chief of Police; Mary Ann Whaley, Town Clerk; citizens and the general public. Public Requests and Comments- Mrs. Doris Rome of Ambassadors East expressed her thanks to Mrs. Roberts and staff for their assistance in the removal of a sprinkler system pipe placed by Coronado on the Ambassadors • East property. Attorney Cormac Conahan, representing Highland Beach Cable TV addressed the Town Commission requesting that the lease between the Town of Highland Beach and Highland Beach Cable TV be recorded with the County. The consensus of the Town Commission was to approve this request, with same being placed on a Consent Agenda for the October 4, 1983 Regular Meeting. Dr. Alex Tomeski addressed the Town Commission and commended Mrs. Roberts for her fine fob as Town Manager and also offered his assistance to the Town to serve on an Ad Hoc Committee to study the Town's needs regarding staff operations etc. The appointment of this Committee will be discussed at the October 4, 1983 Regular Meeting. Mr. Michael Dent addressed the Town Commission stating that he felt the advertisement as published in the newspaper regarding the tax increase anticipated by the Town of Highland Beach was misleading. Mrs. Roberts stated for the Town Commission and the general public that the advertisement was worded in accordance with state statute. Town Commission Workshop Meeting September 27, 1983 Page 2 of 9 • Mayor Horton announced that he would not be attending the Florida League of Cities convention in Kissimmee in October as earlier approved, however, he would attend the Beaches and Shores Meeting in Boca Raton on September 28-30 with a view toward attaining a permit for the installation of Seascape along a portion of the Highland Beach shoreline. A consensus was obtained to fund the Mayor's attendance at this meeting. Commissioner Stewart indicated that she would also be attending this meeting at her own expense. 83.1 Vacancies on Boards The proposed Talent Bank was discussed. Commissioner Stewart suggested that an application, such as the one used by Boca Raton, be filed with the talent bank slip and each applicant be invited to a Commission meeting. Messrs. Andrew Benriardo and Irwin Rome and Mrs. Evelyn Houck were present at this meeting and answered questions regarding their previously submitted resumes. It was noted that Mr. Marvin Waldman had been in attendance but had left earlier. Mrs. Roberts reported that Mr. Gilbert Lorenz had been sub- poened for purposes of taking a deposition in a matter in- volving Trafalgar and action taken while Mr. Lorenz was a member of the Community Appearance Board. Mr. Lorenz was requesting representation by the Town Attorney for this purpose. It was the consensus of the Town Commission that Mr. Lorenz should b e provided representation and this matter was scheduled for action at the October 4, 1983 Regular Meeting. The terms and policies of the Financial Advisory Board and Police Committee were then briefly discussed with a request th at Mrs. Roberts supply the Town Commission with the terms of the other Boards which will be submitted at the October 25, 1983 Workshop Meeting. The Town Commission discussed the possibility of payment to Board members attending the Boca Highland Ad Hoc Committee Meetings. It was the recommendation of the Town Attorney and the consensus of the Town Commission that these members not be paid. L~ Town Commission Workshop Meeting September 27, 1983 Page 3 of 9 Commissioner Stewart suggested that the various Boards and Commissions supply the Town Commission with a written report of all action taken, including the vote, of each Board. The Town Manager will draft a memorandum to the Boards requesting this to be done. The policies, composition and terms of the Boards, along with the proposed Talent Bank and application process will be further discussed at the October 25, 1983 Workshop Meeting. 83.2 Proposed Ordinances and Resolutions - (a) Proposed Ordinance amending the Code of Ordinances of the Town of Highland Beach, Chapter 23, entitled "Signs and Advertising", Section 7, entitled "Signs Permitted and Regulated", Subsections (e), (f)(1) and (f)(2). (1st Reading 9/6/83) - This Ordinance was discussed. Mrs. Leng, Chairman of the Community Appearance Board was present and indicated that further • amendments to the sign Code would be considered and reported to the Town Commission at the October 4, 1983 Regular Meeting. The CAB will also re-consider their recommendation that logos not be allowed on Town signs. This Ordinance will be submitted for final reading at the October 4, 1983 Regular Meeting. (b) Proposed Ordinance amending the Code of Ordinances of the Town of Highland Beach, Chapter 7, entitled "Buildings", Section 7-1.1 entitled "Amendments to Standard Building Code", Section 107.4 (1st Reading 9/6/83) This Ordinance was discussed and will be submitted for final reading at the October 4, 1983 Regular Meeting. (c) Proposed Ordinance amending Ordinance No. 449 which appropriated funds for the Fiscal Year 1982/83, which began October 1, 1982 and will end September 30, 1983. (1st Reading on 9/6/83). This ordinance will be submitted for final reading at a Special Meeting to be held later this date. • Town Commission Workshop Meeting September 27, 1983 Page 4 of 9 (d) Proposed Ordinance effecting a tax levy based upon the 1983 Tax Roll of the Town of Highland Beach. (1st Reading 9/6/83) This Ordinance will be submitted for final reading at a Special Meeting to be held later this date. (e) Proposed Ordinance appropriating funds for the Fiscal Year 1983/84 beginning October 1, 1983 and ending September 30, 1984. (1st Reading 9/6/83). This Ordinance will be submitted for final reading at a Special Meeting to be held later this date. (f) Proposed Ordinance regulating news racks. This matter was deferred until the October 25, 1983 Workshop Meeting when a full Commission would be present. (g) Proposed Ordinance requiring heat/smoke detectors. This matter was deferred until the October 1983 Workshop Meeting when a full Commission would be present. (h) Discussion regarding possible ordinance amending Chapter 11, Section 12 "Garbage Collection before 6:00 a.m.".-The Town Commission felt that no action on this matter was appropriate at this time. 82.49 Delray Beach/Highland Beach Sewer Issue Status- Mayor Horton will submit two names for consideration at the October 4, 1983 Regular Meeting to serve on a Committee with persons appointed by Delray Beach as negotiators on this issue. Commissioner Stewart requested that the names be furnished to the Commission prior than the Tuesday, October 4, meeting for consideration. 82.100 Southern Bell Request - This matter was discussed. It was noted that the Town Commission was still awaiting the requested site plan show- ing the proposed driveway prior to the Ground Lease being considered for approval. Mayor Horton will contact Bill Burson to request the expedition of the surtaey. • Town Commission Workshop Meeting September 27, 1983 Page 5 of 9 83.24 Greening of AlA Committee/Bike Path Ad Hoc Committee- 83.27 83.50 Mr. Frank Savino, representing the Greening of AlA Committee, read a report to the Town Commission reiterating their request for the retention of $5,000 in the proposed 1983/84 budget for the Greening Committee. He also thanked the Town for the provision of the new Town signs. Commissioner Stewart reported on the Bike Path Ad Hoc Committee indicating that their final meeting had been held on September 15, 1983, at which time a recommenda- tion was made to remove all the present Bike Path signs and replace then with "Bike and Walk Path...Caution" signs in view of the Department of Transportation's position that the path was approved as a pedestrian path at 6' wide. This Committee also recommended countywide legislation regarding warning devices on bicycles and also that the sprinkler system for the path be used from approximately 12:00 midnight to i hour prior to daylight. Commissioner Stewart indicated that this Committee recommended that the path be located as far west as possible should any recommendations made inter- fere with the DOT's plans for the widening of AlA. Commissioner Stewart ended her report by expressing her gratitude to the members of the Bike Path Ad Hoc Committee . The Town's position regarding the widening of AlA was then discussed, with the Town Manager being requested to gather correspondence and past Town Commission action for the Mayor for further study. 83.45 Request regarding water treatment plant site near U. S . 1 - Attorney Swann, representing Stevenson Builders addressed the Town Commission and submitted a proposed contract regarding the sale of the 25' on the north r~ U Town Commission Workshop Meeting September 27, 1983 Page 6 of 9 property line of the Water Treatment Plant on U.S. 1. Plans were also submitted regarding the landscaping of the Towns remaining property and refurbishing of the pump house. Discussion took place regarding types of trees, shrubs, sod or ground cover and the emergency water location area. It was noted that the Boca Raton CAB would meet and discuss the Stevenson land tonight, however, would not be meeting on the approval of the Highland Beach portion of the improvements. It was noted that the Town of Highland Beach had requested and received copies of the approvals from the City of Boca Raton i.e. variance and CAB preliminary approvals. It is the Town's understanding that the final improvements to the Town's portion of the property would be approved by the Boca Raton CAB prior to implementation and would be in the amounts as specified in the contract. Attorney Sliney will study the contract which will be submitted for review and consideration at the October 4, 1983 Regular Meeting. 83.47 Discussion regarding library hours - • The Town Commission was advised library would begin their winte wh ich would be 10:00 a.m. until Friday, and also from 10:00 a.m. Saturdays. This will be posted publicized on Cable TV and plac Bulletin by the Mayor. by the Town Manager that the r hours on October 1, 1983, 4:00 p.m. on Monday through until 12:00 noon on on the Town Hall doors, ed in the next issue of the 83.55 Beach Raker and Universal Beach Cleaning - Mr. Peart of Universal Beach Cleaning was present. Mr. Peart indicated that~+he had received two letters of permission to tranverse private properties in his efforts regarding beach cleaning, however was unable to catch other property owners at home. Mr. Peart did not give the Town Commission copies of the two letters referred to. Mr. Peart will attempt to solicit further letters of permission by mail. This matter will be scheduled for the October 25, 1983 Workshop Meeting. Commissioner Stewart stated the need for re- working and clarification of present ordinances involving beach cleaning and motorized vehicles on the beach. • r ~ Town Commission • Workshop Meeting September 27, 1983 Page 7 of 9 83.56 Insurance for FIND parcel - Mrs. Roberts indicated that she was still obtaining quotes for insurance of not only the FIND parcel, but for other Town properties and would advise the Commission as soon as a determination was reached on this matter. 83.57 Request for changes i:n Personnel Rules and Req- ulations - A consensus was reached by the Town Commission to allow Columbus Day or the day after Thanksgiving as a holiday option to employees. A consensus was also reached to allow the provision of two weeks severance pay in lieu of notice in the termination of an employee. Further a consensus was reached not to change the present 90 day waiting requi rement prior to accumulating sick leave. • Approval of the first two items will be placed on a Consent Agenda for the October 4, 1983 Regular Meeting. 83.60 Status of Boca Hi North Entrance - Mrs. Roberts indicated to the Town Commission that Mr. Delaney would be at the October 4, 1983 Regular Meeting under Public Comments and Requests for discussion of this matter... Commissioner Paul indicated that he had been present when the Planning Commission took a field trip to the north entrance and felt that the Planning Commission's position was that the requested changes were just basically cosmetic in nature, however, the matter is scheduled for the Planning Commission's October 12, 1983 meeting. It was noted by Commissioner Stewart that the CAB could take no action on the matter prior to the Planning Commission voting on it. This matter will be discussed further at the October 4, 1983 Regular Meeting. • Town Commission • Workshop Meeting September 27, 1983 REPORTS: TOWN COMMISSION Page 8 of 9 Mayor Horton - No report. Commissioner Paul - Reminded the Town Commission of his attendance at the Beaches and Shores Convention on September 28, 29 and 30, 1983. Commissioner Stewart - Questioned whether the Royal Highlands sign should be left up. Mrs. Roberts indicated that a request would be sent to them to remove the sign. Commissioner Stewart further stressed the point that the letter of Dr. Bedotto regarding maintenance of the Bel Lido entrance should be answered. Commissioner Stewart was advised that this matter would be taken up during discussion at the budget special meeting later this afternoon. Commissioner Walker - No report. REPORTS- TOWN ATTORNEY Attorney Sliney indicated that he would need the Town Commission's approval for an offer of settlement in the amount of $9,000 in the Lauderdale Contracting Company matter. This matter will be scheduled for the October 4, 1983 Regular Meeting as a part of the Consent Agenda. The Uniform Election Date bill was discussed. A consensus was reached that the Town of Highland Beach opt out of the provisions of this legislation for the upcoming year. A proposed ordinance will be prepared for first reading at the October 4, 1983 Regular Meeting. REPORTS: TOWN MANAGER Mrs. Roberts discussed a letter received from the DER regarding a request for the construction of a dock at the Holiday Inn. Mrs. Roberts indicated that she had obtained this copy from Mr. Colman of Villa Magna and • that the Town had not received a copy. Mrs. Roberts will r • Town Commission Wo rkshop Meeting Septmeber 27, 1983 Page 9 of 9 ask the DER for further information in order for the Town Commission to make a determination on its position regarding the matter. Mrs. Roberts reported a request received from Mr. Henry Crowell to hold an Eagle Court of Honor for Hap Crowell in the Town Commission Chambers. It was the consensus of the Town Commission that the Chambers be used for organizational functions rather than private affairs. Mrs. Roberts will advise Mr. Crowell of the Town's position. Mrs. Roberts reported that Chief Jones had recommended the purchase of a Plymouth vehicle for the Police Depart- ment in the amount of $6,000, which is within the budgeted. amount for this purchase. The Commission agreed. Chief Jones had further equested a clarification and interpre- tation of Section 1 of Chapter 6 of the Town Code regarding the parking of boats. This matter will be scheduled for discussion at the Workshop Meeting of October 25, 1983. There being no further business, the meeting was adjourned at 5:00 p.m. APPROVED• ~ ~~ Louis;' Horton, Mayor i (absent) Mary Louise G. Blosser, Vice Mayor William E. Paul, Commissioner Betty:~Jean Stewart, Commissioner • ATTEST : v(~,5,~~'I~., L /l/vWI~.` Harry Wa er, Commissioner Ma y A Whaley Town Clerk Date: !/ '°/ ~~~