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1983.08.30_TC_Minutes_Workshops. • TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesday, August 30, 1983 1:30 P.M. Vice Mayor Blosser called the Workshop Meeting to order at 1:30 p.m. in the absence of Mayor Horton. Also in attendance were Commissioners William E. Paul, Betty Jean Stewart and Harry Walker. Also in attendance were: Financial Advisory Board Member Robert Slater; Friends of Library President Liane Novak; Town Manager Elaine W. Roberts; Finance Director M. Maree Birkbeck; Chief of Police Kenneth Jones; Town Clerk Mary Ann Whaley; citizens and the general public. Public Comments and Reguests- The Town Manager advised the Town Commission and the general public that the Palm Beach County Commission • was holding a budget public hearing this night. She further brought to the attention of the Town Commission several newspaper articles which appeared recently regarding the proposed county budget for FY 1983/84. Mr.Robert Slater of the Financial Advisory Board addressed the Town Commission and entertained questions regarding that Board's recommendation to delete the garbage service from the proposed 1983/84 FY budget. Commissioner Walker commended Mr. Slater and Mrs. Roberts for their past negotiations with County Sanitation in obtaining the best deal they could for the Town. Mrs. Liane Novak, President of the Friends of the Highland Beach Library addressed the Town Commission and answered questions concerning the Library budget for FY 1983/84. Mrs. Novak stressed the need for a full-time librarian and discussed the expansion of the library hours. It was the consensus of the Town Commission to eliminate that department's contingency budget and recommended that they use contributions to cover any emergency expenses. At the recommendation of Commissioner Walker and the ~' consensus of the rest of the Town Commission, Mrs. Town Commission Workshop Meeting August 30, 1983 Page 2 of 5 Roberts was directed to revise the proposed budget forecast at the same millage rate as FY 1982/83 (1.8347). This budget will be reviewed at a special budget workshop meeting called for Friday, September 9, 1983 at 9:30 a.m., as well as the public hearing on September 6, 1983. Mr. Michael Dent addressed the Town Commission reiter- ating Mrs. Novak's position for the need of a full-time librarian. Mr. Dent also expressed his dissatisfaction of the form from the property appraiser's office. Mr. Coleman of Villa Magna expressed his dissatisfaction at the County Sanitation trucks coming into that complex at 6:30 a.m. and making noise while picking up the trash. Mr. Coleman was advised that according to Town Ordinance, garbage can be collected anytime after 6:00 a.m. Mr. Coleman recommended that this be changed to 8:00 a.m. Mr. Frank Savino, Chairman of the Greening of AlA Committee, addressed the Town Commission advising of the intention of that Committee to use the balancie of their funding for this year to plant flowers around 85 trees along AlA. Mr. Savino also requested that the $5,000 be retained in the proposed budget for that Committee for FY 1983/84. 83.1 Vacancies on Boards--deferred to end of meeting. 83.2 Proposed Ordinances and Resolutions: (a) Proposed Ordinance amending Chapter 2, entitled "Administration", Sections 2-5 and 2-20--This Ordinance will be amended for consistency and submitted for final reading at the September 6, 1983 Regular Meeting. • (b) Proposed Ordinance regulating news racks--This Ordinance was discussed. Mr. Robert Vandivort of the Ft. Lauderdale News, Mr. Mike Springborn of the Miami Herald and Mr. Doug Davis of the Boca News were present. They will provide the Town with additional information regarding actual number of newspapers sold. This will be studied further with a view toward a trial period of Town Commission Workshop Meeting August 30, 1983 Page 3 of 5 • cooperation between the Town and the newspapers prior to the adoption of an ordinance. This matter will be placed on the September Workshop Meeting Agenda. (c} Proposed Ordinance to require heat/smoke detectors-- Mr. Al deClercq, Fire Marshall, was present and entertained questions about this proposed ordinance. Mr. deClercq .and Mr. Sliney will review the proposed ordinance and it will be re-submitted to the Town Commission at the September Workshop Meeting. (d) Proposed ordinance amending Chapter 23, entitled "Signs and Advertising", Sections 7(e), (f)(1), and (f) (2)--Mrs. Amelie Leng, Chairman of the Community Appear- ance Board addressed the Town Commission requesting that in addition to the proposed amendments in this ordinance, the Town Commission consider further amendments to prohibit logos on permanent signs and also to require the install- ation of permanent signs prior to the issuance of a final C/O. Vice Mayor Blosser indicated that she had obtained several ordinances from other areas and asked the CAB to review these with a view toward further amendments. Mrs. Leng asked that the present ordinance be acted upon prior to the review and possible further amendment to this section of the Town Code. It was the consensus of the Town Commission that the permit fee for pendants in Section 7(f)(2) be set at $100.00 pursuant to the recommendation of the Town Manager. This proposed ordinance will be submitted for first reading at the September 6, 1983 Regular Meeting. (e} Proposed Ordinance amending Chapter 7 entitled "Buildings", Section 107.4 of the Standard Building Code--This proposed ordinance will be submitted for first reading at the September 6, 1983 Regular Meeting. 83.49 Delray Beach.~Highland Beach Sewer Issue Status--Mrs. Roberts advised the Town Commission that Delray Beach had appointed Councilman Malcolm Bird as negotiator and that Highland Beach needed to appoint one. At Commissioner Walker's recommendation, it was the consensus of the .Town Commission that Mayor Horton continue as negotiator . with Delray Beach on this issue. Town Commission Workshop Meeting August 30, 1983 Page 4 of 5 83.100 Southern Bell Request-Mr. Bill Burson of Southern Bell was present. The revised Ground Lease dated 8/1/83 was discussed. A ten minute recess was taken for the Town Commission to physically inspect the site behing Town Hall. Mr. Sliney indicated further concerns and noted several other revisions to be made to the lease. Southern Bell will provide a driveway to the site. {Mr. Burson agreed) This Lease will be revised and submitted for approval at the September 6, 1983 Regular Meeting, if site plan is received,: as requested by Commissioner Stewart, and as earlier requested by the Town Commission and Town Manager. 83.45 Request regarding water treatment plant site near U.S. 1-- Mr. Walter Wanick was present. The Town Commission reviewed the proposed plans as submitted by Mr. Wanick. Tentative agreement was given as to the Town's intention to sell the property for $55,500.00 plus $10,000 for landscaping and $2,500 for the well-house refurbishing. Mr. Wanick submitted a proposed contract. Mr. Sliney will review . the contract and revise same as to legal description etc. Mr. Wanick will be advised when the Town is prepared to go forward on this matter, possibly at a Special Meeting during September. 83.49 Request regarding Enclaves of Boca Cove--No anticipated action as recommendation is that no Final C/O be issued at this time. 83.51 Request regarding Villa Magna Sales Sign--Mr. Colman was present. Mrs. Roberts advised the Town Commission and Mr. Colman that the Board of Adj~ tment had set a Special Meeting for September 13, 1983, to set a time for a public hearing on the request regarding the wall between Villa Magna and the Holiday Inn. The sales sign was discussed. The Town Commission will inspect the sign and a final decision will be made on this matter at the September 6, 1983 Regular Meeting. 83.4 Status of Massengill/Moore Property--Mr. Milord addressed the Town Commission with a request for a Unity of Title involving Town Lots 11,12,13,14. and 15. It was noted • that this property would have to be re-platted and approved by the Planning Commission prior to Town Commission action. Town Commission Workshop Meeting • August 30, 1983 Page 5 of 5 83.55 Beach Raker and Universal Beach Cleaning--Mr. Clyatt of Beach Raker and Mr. Peart of Universal Beach Cleaning, along with Mr. Robert Fetterspeil, attorney for Mr. Peart, addressed the Town Commission regarding their business within the Town of Highland Beach. They were informed of Town Ordinance which states that no motorized vehicles are to be operated on the beach without prior written permission from the Town Commission. The beach cleaning companies were requested to obtain permission from private property owners across whose property the equipment was being driven. The Town will gather additional information regarding disturbance of the turtle nests and beach erosion, after which the matter will be discussed further. 83.59 Beach Walk West - 90 day extension--Mrs. Roberts advised the Town Commission that Mr. Purre will submit correspondence from DER for study at the September 6, 1983 Regular Meeting. • Due to the lateness of the hour, all other business was deferred to a Recessed Meeting to be held at 1:00 p.m. on Tuesday, September 6, 1983. The meeting was adjourned at 6:00 p.m. APPROVED:_ (ABSENT) Louis Y. Horton, Mayor Attest: ~`~ ,~ C ~ • Town Cl rk Date : ~~ =~~- ~~ ~~l ~ 1 ~[9~~ P_ Mary Louise G. Blosser, Vice Mayor William E. Paul, Commissioner Be~ty Jean Stewart, Commissioner ~ ~ Harry Walker, ommissioner i• TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tues August 23, 1983 9:30 A.M. A Special Workshop Meeting of the Town Commission called for the purpose of reviewing the proposed 1983/84 fiscal year bud- get was called to order by Vice Mayor Blosser as Mayor Horton was not in attendance at 9:30 a.m. Those in attendance were: Vice Mayor Mary Louise G. Blosser, Commissioner Betty Jean Stewart, Commissioner William E. Paul and Commissioner Harry Walker. Others in attendance were: Financial Advisory Board members Jane Rayner and Robert Slater; Town Manager, Elaine W. Roberts; Finance Director M. Maree Birkbeck; Town Clerk, Mary Ann Whaley; various citizens and members of the news media. • Mrs. Jane Rayner, Chairman of the Financial Advisory Board reiterated that Board's recommendation of a proposed operational millage rate of 1.4092 (8% more than rolled back rate of 1.3048) and an additional .5284 for debt service for a total proposed millage rate of 1.9376. Mrs. Rayner stressed that this recommendation included the deletion of garbage services from the proposed budget. Substantial discussion ensued as the Town Commission discussed the proposed budget line item by line item, both expenditures and revenues, with the following recommendations being made: to cut all contingency accounts in half; to combine the Bel Lido entrance maintenance with the regular maintenance under Highways and Streets; to delineate the Greening expense with a separate account number; and to draw up a table which would list totals of such expenditures as travel, office supplies, repairs and maintenance, communications, etc. by departments.(This table could be used to compare expenditures in past budgets) • Mrs. Liane Novak and Mr. Robert Slater will be invited to attend Town Commission Workshop Meeting August 23, 1983 C7 Page 2 of 2 the Workshop Meeting scheduled for August 30, 1983 for explan- ations regarding library expenses and garbage and trash expenses. There being no further business, the meeting was adjourned at 1:15 p.m. APPROVED: Loui Horton, Mayor Ma Louise G. Blosser, Vice Mayor ~ ~,o_ William E. Paul, Commissioner Be Jean St art, Commissioner Harry Wal er, Commissioner ATTEST: Town Clerk Date • !~~ -~ ~ - ~~ •