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2018.12.12_PB_Minutes_Regular� e • TOWN OF HIGHLAND BEACH PLANNING BOARD MINUTES Town Hall / Commission Chambers Date: December 12, 2018 3614 South Ocean Boulevard Time: 9:30 AM Highland Beach, Florida 1. CALL TO ORDER: Chairperson David Axelrod called the Regular Meeting to order at 9:30 AM. PRESENT UPON ROLL CALL: Board Member Barry Donaldson Board Member Evelyn Weiss Board Member Peter Rodis Board Member John Boden Vice Chairperson Michael Kravit Chairperson David Axelrod Town Attorney Brian Shutt Deputy Town Clerk Terisha Cuebas MEMBERS ABSENT: Board Member Warren Lewis The Board Members led the Pledge of Allegiance. 2. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA: Chairperson Axelrod requested to add an update on Ocean Walk and More based upon the Public Design Workshop held on December 5, 2018. He added the following items: Discussion Regarding Burying of Utility Wires as Item 6.13. L. Update by Vice Mayor Alysen A. Nila on the Recent Telephone Conference Call with the Florida Department of Transportation (FDOT) as Item 6.13.2. MOTION: Vice Chairperson Kravit moved to accept the agenda as amended. Member Weiss seconded the motion, which passed unanimously. 3. PUBLIC COMMENTS AND REQUESTS: There were no public comments. Planning Board Regular Minutes Wednesday, December 12, 2018 Page 2 of 7 4. PRESENTATIONS: A. Update Regarding the Strategic Plan By: Town Manager Labadie Town Manager Labadie provided a presentation with regard to the strategic plan that the Town previously adopted and his approach to the Strategic Plan going forward. He reviewed the Town's mission and vision statement and provided comments with regard to the content of the statements. He highlighted the importance of determining core competencies, goals and objectives and how they can be integrated into the strategic plan model. He commented on the dynamic process and how the strategic plan should be reviewed on an annual basis by the Planning Board and Town Commission. Town Manager Labadie presented an overview about the department plan, his customer service warranty and outlined the importance of everyone being engaged throughout the process. 5. APPROVAL OF MINUTES: A. November 14, 2018 - Regular Meeting Chairperson Axelrod asked if there were any corrections to the minutes of November 14, 2018. MOTION: Member Rodis moved to accept the minutes from November 14, 2018 as presented. Member Boden seconded the motion, which passed unanimously. 6. OLD BUSINESS: A. Review and Approve the Comprehensive Plan Coastal Management Element. Mary McKinney, Town Planner presented this item. She introduced Mary Minor from Urban Design Kilday Studio and he provided an overview of the changes that were incorporated into the Comprehensive Plan Coastal Management Element. Mr. Minor advised that the Coastal Management Element had been updated to include four revised goals and included four additional goals for consideration. Mr. Minor provided a brief background regarding the Coastal Management Element of the Comprehensive Plan. Member Boden suggestion that each time sea -level rise appears in the document, flooding or cause of flooding should be incorporated as well. He requested the inclusion of allowing impervious surfaces wherever and whenever it is feasible and the use of rain sensors on all irrigation systems. Member Weiss questioned the statement with regard to the Town encouraging boat owners to reduce the speed in the Town's waterways and how the enforcement of that policy will happen. Mr. Minor explained that the Town does not control the waterways but the Town may have discussions with the state and federal agencies to provide feedback and recommendations. Planning Board Regular Minutes Wednesday, December 12, 2018 Page 3 of 7 Member Kravit provided comments about the state requirement for rain sensors and the necessity of accurately defining the sea -level rise and flooding throughout the document. He also advised that the document refers to federal and state agencies for sea -level rise criteria, however, the amount of sea -level rise that is reported from the agencies are largely different. He suggested there should be clarification as to which information or facts the Town is going to use. Member Donaldson provided comments about to periodic flooding and the issues within the Town specifically. He mentioned that the document refers to maps such as the land use map and high -hazard zone maps, which he suggested should be included. He suggested that more specific guidelines to be included with regard to stormwater and run- off collection. He asked if the Coastal Management Element as written meets all the relevant items as outlined in Florida Statute 163.3178 — Coastal Management. Mr. Minor advised that the Coastal Management Element as written does address the elements outlined that address sea -level rise. Member Donaldson also provided comments about the City of Delray Beach's map and the inclusion of the area from the Atlantic Ocean through to the other side of the Intercoastal, when the Town's element only refers to properties east of AIA. He suggested further looking into the accuracy of the areas outlined and policies regarding on site retention, the establishment of green building certification standards, and the removal of the policy that states the Town will promote compact mixed-use development. Vice Chairperson Kravit provided remarks about the Green Building guidelines and certification process. He suggested the statements included should focus on energy conservation and sustainability issues, which are raised within the Florida Building Code. Chairperson Axelrod raised the concern that the Coastal Element as written, does not include anything with regard to beach re -nourishment and the maintenance of the beaches. Vice Chairperson Kravit commented on the beach re -nourishment programs and how some areas outlined in South Florida are referred to as come -and -go beaches, which means during certain times the sand is removed but the sand is then replaced during a different cycle of the ocean. He advised that the Town might not want to incorporate policies about beach re -nourishment when the beach will ultimately take care of itself. Chairperson Axelrod clarified that he is not saying to incorporate beach re -nourishment into the Coastal Element but rather a study be done to see if beach re -nourishment is a feasible option to Highland Beach. MOTION: Member Rodis made a motion to continue to a date certain of January 9, 2019 at 9:30AM. Member Donaldson seconded the motion, which passed unanimously. B. Update on Ocean Walk and More Based Upon the Public Design Workshop. (THIS ITEM WAS ADDED TO THE AGENDA) Chairperson Axelrod provided an update with regard to the Public Design Workshop held by the Treasure Coast Regional Planning Council (TCRPC) on December 5, 2018. Member Donaldson further explained the process and what the upcoming workshop will entail. Planning Board Regular Minutes Wednesday, December 12, 2018 Page 4 of 7 Chairperson Axelrod advised that the issue of drainage and the need for a better stormwater system was the number one goal on the list for all mostly all participants that were in attendance at the workshop. 1. Discussion Regarding Burying of Utilities Wires. (THIS ITEM WAS ADDED TO THE AGENDA) Chairperson Axelrod asked for comments from the board members regarding their opinion of burying the utility wires. Member Rodis supports burying the utility wires underground. Member Donaldson advised that the design workshop outlined the pros and cons of overhead and underground utilities. He stated that he supports the burying of utilities wires as it increases property values and reliability. Vice Chairperson Kravit supports burying the utility wires underground as it will increase the property values and is aesthetically pleasing. Member Weiss explained that other communities have successfully buried their wires. She stated that it has increased the property values and everyone is extremely satisfied. She supports burying the utility wires in Highland Beach. Member Boden advised that the financial cost of burying the utilities is expensive and raised the concern that the cost may deter the passing of the overall project. Chairperson Axelrod provided comments with regard to the difficulty to provide maintenance to underground wires and gave an example of a community that suffered from salt -water corrosion in the underground wiring system due to a hurricane. He stated that the price to bury the wires underground is only the cost estimate for Florida Power and Light (FP&L) and does not include the costs for the other utilities. He advised that when walking the walk path, most of the wires are not visible and the only ones that are noticeable are the ones that cross AIA. He suggested that the referendum language that is included on the ballot should include three (3) choices for the voter, so that the entire project would not be subject to fail if the residents are not in support of burying the wires. Member Donaldson provided comments with regard to the finances associated with the project..He stated the final numbers have not been determined yet and it is too early to draw conclusions regarding costs. Chairperson Axelrod questioned Town Manager Labadie regarding the timeline for the referendum language to be approved by the Town Commission in order for it to be included on the March 12th Election ballot. Town Manager Labadie advised the Town Commission would be discussing the language and costs at the upcoming Town Commission Special Meeting on December 18, 2018. Member Rodis questioned if Town Manager Labadie believed there is enough information available to come to a determination of costs. Town Manager Labadie advised that there is enough information. He explained that the referendum language will Planning Board Regular Minutes Wednesday, December 12, 2018 Page 5 of 7 include. not to exceed costs, which means the Town does not have to spend all the funds allocated but cannot exceed the amount that may be approved by the voters. Vice Chairperson Kravit advised it is important as to how the information is presented to the public with regard to financial obligations. 2. Update by Vice Mayor Alysen A. Nila on the Recent Telephone Conference Call with the Florida Department of Transportation (FDOT). (THIS ITEM WAS ADDED TO THE AGENDA) Vice Mayor Nila provided an update regarding the recent telephone conference call with FDOT. She outlined the discussions and negotiations that took place. She explained that FDOT has been cooperative and supportive with the vision Highland Beach has for the Town. She advised that FDOT's lead project manager assigned to Highland Beach was in attendance at the public design workshop. Chairperson Axelrod advised that FDOT stated that they are willing to embed the crosswalk lighting into the street. Vice Mayor Nila provided comments with regard to FDOT and their cooperation to coordinate with the Town to have temporary crosswalk signage installed prior to the finalized crosswalk lighting being installed once A 1 A is repaved in 2021 or 2022. Planning Board Regular Minutes Wednesday, December 12, 2018 Page 6 of 7 7. NEW BUSINESS: A. Application No. 18-1006 — 4008 South Ocean Boulevard CONSIDERATION OF A SITE PLAN APPROVAL FOR THE CONSTRUCTION OF A BOATLIFT, LOCATED AT SUBJECT PROPERTY, 4008 SOUTH OCEAN BLVD, HIGHLAND BEACH, FLORIDA. THE PROPERTY IS LOCATED ON THE WEST SIDE OF SOUTH OCEAN BOULEVARD. THE PROPERTY AT 4008 SOUTH OCEAN BLVD IS ZONED RML, RESIDENTIAL MULTIPLE FAMILY LOW DENSITY AND IS BEING REVIEWED PER TOWN OF HIGHLAND BEACH CODE SECTION 30-68, SUPPLEMENTAL DISTRICT REGULATIONS. APPLICANT: David Powell Chairperson Axelrod read the title into the record. At this time, Deputy Town Clerk Cuebas swore in members of the public that would be providing testimony on the application. Chairperson Axelrod asked if any other Board members had any ex -parte communications to disclose. Hearing none, the public hearing opened at 10:59 AM. Staff s Presentation: Town Planner McKinney presented the item to the Board. She advised the plans do comply with the Town's Code of Ordinances and staff recommends approval of the application. Petitioner's Presentation: David Powell, Applicant, introduced himself to the Board and asked if any members had any questions. No members had any questions. Public Comments: Commissioner Zelniker, President of Regency Highland Condominium Association, advised that on behalf of the Board members at Regency Highland Condominium Association, they have no issues with installation of the boatlift. Board Discussion: Member Lewis questioned if the request has any special exceptions. Town Planner McKinney advised it does not. Chairperson Axelrod closed the public hearing at 11:03 AM. MOTION: Member Rodis moved to approve Application No. 18-1006, subject to the conditions in the report. Member Weiss seconded the motion. Planning Board Regular Minutes Wednesday, December 12, 2018 Page ? of 7 UPON ROLL CALL: Member Rodis - Yes Member Weiss - Yes Member Donaldson - Yes Member Boden - Yes Vice Chairperson Kravit - Yes Chairperson Axelrod - Yes Motion passed on a 6-0 vote. Vice Chairperson Kravit questioned the Building Department staff with regard to the turnaround time for applicants to receive comments on building permit applications. Mark McKinney, Town Planner, advised that applicants have been receiving comments based upon submitted building permit applications within a 2 -5 -day time period. Vice Chairperson Kravit asked what is the current processing time for the issuance of the building permit. Ms. McKinney advised based upon the type of permit the processing time is anywhere from 1-5 days. Vice Chairperson Kravit asked for confirmation that the Town is not violating the state statute for residential permits. Ms. McKinney confirmed that was correct. 8. ADJOURNMENT: There being no further business, Chairperson Axelrod called for a motion to adjourn the meeting at 11:06 AM. MOTION: Member Donaldson moved to adjourn the meeting. Member Weiss seconded the motion, which passed unanimously. APPROVED at the January 9, 2019 Plannin; ATTEST: 4 aneld: GasWns MC'f� r Town;C14, r b A Transcribed by: Terisha Cuebas 1 jb1l 9 Date