2018.11.01_TC_Minutes_Special TOWN OF HIGHLAND BEACH
TOWN COMMISSION SPECIAL MEETING
Town Hall/Commission Chambers Date: November 1, 2018
3614 South Ocean Boulevard Time: 1:30 PM
Highland Beach, Florida
CALL TO ORDER:
Vice Mayor Nila called the Special Meeting to order at 1:30 PM.
PRESENT UPON ROLL CALL:
Vice Mayor Alysen A. Nila
Commissioner Rhoda Zelniker
Commissioner Elyse Riesa
Commissioner Peggy Gossett-Seidman
Town Attorney Pamala Ryan
Town Manager Marshall Labadie
Town Clerk Lanelda Gaskins
MEMBER ABSENT:
Mayor Carl Feldman
Pledge of Allegiance:
The Pledge of Allegiance was led by Commission, followed by a moment of silence.
1. PUBLIC COMMENT (LIMITED TO SPECIAL MEETING ONLY: 3 MINUTES):
John Boden provided comments regarding the Ocean Walk and More project.
Town Commission Special Minutes
Date: November 1, 2018
Page 2 of 6
2. TRANSPORTATION PLANNING AUTHORITY (TPA) AND FLORIDA
DEPARTMENT OF TRANSPORTATION (FDOT) PRESENTATION UPDATE
BY: KIM DELANEY, DIRECTOR OF STRATEGIC DEVELOPMENT AND POLICY
FOR TREASURE COAST REGIONAL PLANNING COUNCIL.
Kim Delaney, Director of Strategic Development and Policy gave a PowerPoint presentation
highlighting following:
• What's the Vision for the Town of Highland Beach — FDOT "RRR" (Roadway, Resurfacing
and Rehabilitation) Project
• Completing Florida Streets
• What are Complete Streets
• Pedestrian Safety & Visibility
• Accommodations for Cyclists
• Opportunity for Signature Statements
• Create a Sense of Place
• Stormwater and Drainage
• Addressing Utility Lines
• Utilizing a Charrette Process (fast paced interactive process)
• Involve Everyone
• The Citizen's Ideas
• Conceptual Plans
• Highland Beach Complete Streets Plan (Anticipated Project Schedule)
Discussion ensued regarding the timeline of the project, the cost involved, the flooding issue and
the two public meetings in order to have the residents' input.
Vice Mayor Nila mentioned that this presentation has been given to the Commission and the
Planning Board numerous times. She explained the main focus of this project, which is the
flooding. In addition, she provided comments about the residents being able to vote and decide
what they want for their Town.
Town Manager Labadie explained if the Commission chooses to move forward with this project,
approval would be needed to enter into the interlocal agreement to get the process in place. He
explained Dr. Delaney's proposal with the Treasure Coast Regional Planning Council.
Commissioner Gossett-Seidman suggested Dr. Delaney and Town Manager Labadie look into
the February public meeting that was held regarding the Streetscape Project to get the residents'
comments and input.
Town Commission Special Minutes
Date: November 1, 2018
Page 3 of 6
3. DISCUSSION OF INTERLOCAL AGREEMENT BETWEEN THE TOWN OF
HIGHLAND BEACH AND TREASURE COAST REGIONAL PLANNING COUNCIL
FOR THE DEVELOPMENT OF A COMPLETE STREET PLAN RELATED TO THE
OCEAN WALK AND MORE PROJECT.
MOTION: Vice Mayor Nila moved to sign this Interlocal Agreement. The motion was
seconded by Commissioner Gossett-Seidman.
UPON ROLL CALL:
Vice Mayor Nila - Yes
Commissioner Gossett-Seidman - Yea
Commissioner Riesa - Yes
Commissioner Zelniker - Yes
Motion passed on a 4 to 0 vote.
4. DISCUSSION OF INTERIM CROSSWALK IMPROVEMENTS.
Town Manager Labadie introduced this item. He asked if the Commission would be interested
in doing a lower cost interim improvement that would tie to whatever the final crosswalk
improvements would be.
Commission Discussion:
Commissioner Gossett-Seidman questioned where the signage would be placed.
Commissioner Riesa was in favor of this since the project is not scheduled to begin until the year
2021. She commented on the money being in the budget from the penny surtax to fund this.
Commissioner Zelniker concurred with Commissioner Riesa.
Discussion ensued regarding the type of crosswalk lighting that could be used in the interim and
the placement of the signs. Town Manager Labadie explained that he will work with Dr.
Delaney to investigate several options that could be used to integrate with the final project,
obtain some costs and bring it back to the Commission for approval.
5. CONSIDERATION TO UPDATE THE REVENUE SUFFICIENCY AND RATE
STUDY.
Town Manager Labadie introduced this item. He explained that it was necessary to ensure the
present rate structure is in place, evaluated and any modifications necessary are brought up in a
timely fashion. He reached out to the Public Resource Management Group that prepared the
Town Commission Special Minutes
Date: November 1, 2018
Page 4 of 6
2015 study. They have given some cost ranges to do a quick update and evaluation. The cost
would range from $7,500 to $15,000.
Matthew Lalla, Finance Director explained that the current fees and charges for the current water
and sewer system are not intended to cover any debt. The study would determine what the rates
would need to be in order to sufficiently cover the operating maintenance cost and the debt cost
associated with the storm water improvements. He explained the importance of having a general
obligation rating assigned to the Town, which would help with the borrowing cost that would be
incurred.
Discussion ensued regarding the timing of the study, the money allocated in the budget and the
preliminary steps to secure a good credit rating for the Town. If the storm water management
system is approved, there would be a slight modification in the rate structure.
Vice Mayor Nila provided comments regarding the revenue sufficiency, the fact that the Town
has never had a credit rating and the importance of having one. She commented on the system
for covering the Town's expenses for the water system in Public Works and the existing water
rates.
MOTION: Vice Mayor Nila moved to approve the Revenue and Rate Study. The motion was
seconded by Commissioner Zelniker.
UPON ROLL CALL:
Vice Mayor Nila - Yes
Commissioner Zelniker - Yes
Commissioner Gossett-Seidman - Yes
Commissioner Riesa - Yes
Motion passed on a 4 to 0 vote.
6. CONSIDERATION TO EXECUTE A LETTER OF INTENT WITH THE FLORIDA
MUNICIPAL LOAN COUNCIL (ADMINISTERED BY THE FLORIDA LEAGUE OF
CITIES)•
Town Manager Labadie introduced this item. He explained that this program offers an option to
facilitate the financing process for the Town. There will be no cost to the Town and they will be
compensated only at closing. The amount will depend on whether it is a bank loan or a bond
issue.
Commissioner Riesa questioned the bond issue. Finance Director Lalla explained the costs and
fees involved with obtaining a loan.
Town Commission Special Minutes
Date: November 1, 2018
Page 5 of 6
Town Attorney Ryan explained that there would be a different process if the Town were not on
such a tight timeline. She will reach out to the Florida League of Cities.
Vice Mayor Nila thanked the City of Boca Raton for giving her the information regarding the
Florida League of Cities.
MOTION: Commissioner Zelniker moved to execute a Letter of Intent with the Florida League
of Cities. The motion was seconded by Commissioner Gossett-Seidman.
UPON ROLL CALL:
Commissioner Zelniker - Yes
Commissioner Gossett-Seidman - Yes
Commissioner Riesa - Yes
Vice Mayor Nila - Yes
Motion passed on a 4 to 0 vote.
7. CONSIDERATION TO ENTER INTO AN AGREEMENT WITH PUBLIC
RESOURCES ADVISORY GROUP, INC. FOR FINANCIAL ADVISORY SERVICES
IN PARTNERSHIP WITH THE FLORIDA MUNICIPAL LOAN COUNCIL AND
FLORIDA LEAGUE OF CITIES.
Town Manager Labadie introduced this item.
MOTION: Commissioner Zelniker moved to enter into an agreement with Public Resources
Advisory Group, Inc. The motion was seconded by Commissioner Riesa.
UPON ROLL CALL:
Commissioner Zelniker - Yes
Commissioner Riesa - Yes
Commissioner Gossett-Seidman - Yes
Vice Mayor Nila - Yes
Motion passed on a 4 to 0 vote.
Commissioner Riesa asked if the residents will understand the financing prior to voting on the
referendum.
Town Manager Labadie replied that the residents will have a complete understanding and
explained the process.
Town Commission Special Minutes
Date: November 1, 2018
Page 6 of 6
Commissioner Riesa mentioned that she wanted to be sure the residents understand, whether it is
a loan or incorporated into their taxes or part of the water/sewer rates, where the money is
coming from for each specific portion of this project to determine if it is affordable. Finance
Director Lalla replied why the rate study is necessary.
Discussion ensued regarding how the presentations would be made to the residents and what it
would cost the residents. Town Manager Labadie explained that a generalized scenario could be
provided.
8. ADJOURNMENT:
There being no further business, Vice Mayor Nila called for a motion to adjourn the meeting.
MOTION: Commissioner Riesa moved to adjourn the meeting at 3:30 PM. The motion was
seconded by Commissioner Gossett-Seidman.
APPROVED: C,
Aly n A—. Niga. Vice Ma or
Com is Toner
Commissioner
ATTEST:
Transcribed by: Rosalie DeMartino
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Town Clerk
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