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2018.10.19_PB_Minutes_RegularTOWN OF HIGHLAND BEACH PLANNING BOARD MINUTES Town Hall / Commission Chambers Date: October 19, 2018 3614 South Ocean Boulevard Time: 9:30 AM Highland Beach, Florida 1. CALL TO ORDER: Chair David Axelrod called the Regular Meeting to order at 9:30 AM. Roll call was taken by Deputy Town Clerk Cuebas followed by the Pledge of Allegiance. PRESENT UPON ROLL CALL: Board Member Barry Donaldson Board Member Warren Lewis Board Member Evelyn Weiss Board Member Peter Rodis Board Member John Boden Vice Chairperson Michael Kravit Chairperson David Axelrod Town Attorney Brian Shutt Deputy Town Clerk Terisha Cuebas 2. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA: MOTION: Member Rodis moved to accept the agenda as presented. Member Lewis seconded the motion, which passed unanimously. 3. PUBLIC COMMENTS AND REQUESTS: Commissioner Rhoda Zelniker provided comments with regard to the importance of crosswalk lighting within the Town. Member Lewis questioned what the specific timeline for Ocean Walk & More is expected to be. Town Manager Labadie provided comments with regard to the timeline of the project and crosswalk lighting. Vice Chairperson Kravit advised at the last meeting, the Planning Board made a motion to recommend to the Town Commission to move forward with the Smart Crosswalk lighting system. Discussion ensued with regard crosswalk lighting. 4. PRESENTATIONS: 9 None. Planning Board Regular Minutes Wednesday, October 19, 2018 Pa;;e 2 of 6 5. APPROVAL OF MINUTES: • August 8, 2018 - Regular Meeting Chairperson Axelrod asked if there were any corrections to the minutes of August 8, 2018. MOTION: Vice Chairperson Kravit moved to accept the minutes from August 8, 2018 as presented. Member Weiss seconded the motion, which passed unanimously. 6. OLD BUSINESS: A. Discussion Regarding the Interlocal Agreement with the Treasure Coast Regional Planning Council 1. Presentation by Kim Delaney, Director of Strategic Development and Policy for Treasure Coast Regional Planning Council and Vice Mayor Alysen Nila Kim Delaney, Director of Strategic Development and Policy gave a PowerPoint presentation on the background of complete streets and improvement as follows: • Commitment to Conservation • What's the Vision for the Town of Highland Beach • RRR Project (roadway, resurfacing and rehabilitation) • Working with FDOT • What are Complete Streets? • The Question of Safety • Completing Florida's Streets • What Are the Elements That Make a Street Complete • Think Beyond the Pavement • Corridor Context for Complete Streets • Bicycle Facilities • A Sample of Cycling Facility Types • Pedestrian Crossings • Opportunity for Signature Statements • Storm Water and Drainage • Addressing Utility Lines • Examples of Projects worked on in different municipalities • Lessons Learned Member Lewis provided comments with regard to integrating the crosswalk lighting system into the overall project. He questioned regarding underground utilities, the removal of the existing poles and the proposed timeline. Member Donaldson questioned the Council's role within the project and the likelihood of the engineers that start the project, staying on to the completion of the project. Ms. Delaney advised it could be a possibility for the engineers to see the project through to completion or in the past, other municipalities have used their own engineering firms. She provided comments with regard to the five Planning Board Regular Minutes Wednesday, October 19, 2018 Page 3 of 6 overall elements of the project and what would be the for the Town to pick up on after the design process is completed. Member Donaldson questioned about the Council's role with respect to providing assistance to the Town to help identify grants. Ms. Delaney provided comments with regard to the grants that may be available to the Town. Vice Chairperson Kravit provided comments with regard to the previous failed referendum for the Streetscape project based upon the comments and feedback from the community. Chairperson Axelrod questioned what the final cost for the Council's services will be. Ms. Delaney advised the cost is estimated around $142,000. Town Manager Labadie provided comments with regard to the referendum language and the not to exceed amount component that will be included in the referendum language. Chairperson Axelrod inquired if there have been any discussions with regard to how the project will be funded. Town Manager Labadie advised that the conversations have started regarding the options for funding but there have been no concrete decisions made at this time. Member Lewis advised that breaking down the final number for the project to a per household figure either monthly or annually, would be helpful to the residents. Vice Chairperson Kravit provided comments with regard to the different options for funding that may not require a tax increase or an assessment. Commissioner Elyse Riesa, provided comments with regard to the resident's previous request for a sample or model of the proposed project. Ms. Delaney advised the Council could produce sample materials for the residents or assist the Town with getting in contact with people or firms that could produce such a model. Discussion ensued with regard to the financial commitment required by the Town to the Florida Department of Transportation (FDOT) and underground utilities. MOTION: Member Lewis moved to recommend that the Town Commission move forward with the Treasure Coast Regional Planning Council. The motion was seconded by Member Weiss, which passed on a 6-1 vote with Member Boden dissenting. B. Consideration of an Updated Construction Management Handbook. Mary McKinney, Town Planner, presented this item and outlined the changes that have been made since the Board last reviewed the Construction Site Management Handbook. Planning Board Regular Minutes Wednesday, October 19, 2018 Page 4 of 6 Vice Chairperson Kravit provided comments with regard to the Florida Building Code and Florida State Statutes that may require a further look within the Construction Management Handbook due to conflicts. Town Attorney Shutt responded providing clarity into the intent of the handbook and advised staff will further look into the comments. Chairperson Axelrod advised that the bond for smaller projects such as $10,000 should not be required to pay a $5,000 bond. Member Donaldson questioned whom is the signatory of the document as there is some conflicts within the document. Town Attorney Sy hutt advised that the intent of the signature is for the property owner and the contractor to both be held responsible for the requirements of the handbook. Member Donaldson provided comments with regard to recommended language that can be used to clarify the requirements of the handbook. MOTION: Vice Chairperson Kravit made a motion that the Planning Board has reviewed the Construction Site Management Handbook and has raised questions and recommendations for certain items to go before the Town Commission for final approval and has directed staff to review and make the appropriate changes. The motion was seconded by Member Donaldson, which passed on a 7-0 vote. 7. NEW BUSINESS: A. Review and Discussion of the Proposed Ordinance Modifying Setbacks on the Atlantic Ocean. Town Attorney Shutt presented the item and explained the intent of the proposed ordinance. Member Lewis mentioned that the language may restrict the use of a volleyball net or something of that nature. He recommended to include a clause that would allow recreational activities for short period of times. Discussion ensued with regard to the definition of the mean high-water line, the CCCL, jurisdiction of the beach and signage restrictions. MOTION: Member Boden to move forward with the proposed ordinance and allow staff to make changes to allow short period recreational activities not to be out overnight. Member Weiss seconded the motion. Commissioner Zelniker explained the history regarding the necessity to create the ordinance. Vice Chairperson Kravit mentioned that the inclusion of an exception for stairwells or structures that traverse over the seawall or barrier to reach the beach should be included. Planning Board Regular Minutes Wednesday, October 19, 2018 Page ; of 6 Member Boden withdrew the motion. Commissioner Riesa provided comments with regard to the issue of safety with structures on the beach. Vice Mayor Nil a provided further information regarding the intent and reason for the ordinance. MOTION: Member Boden moved to approve the ordinance modifying setbacks on the Atlantic Ocean with the changes in the ordinance that allows for certain temporary recreation items to be allowed for the daylight period. Also, to reflect that stairs and devices that would be allowed to traverse to a yard area would also be an exception and has directed staff to make the appropriate changes. The motion was seconded by Vice Chairperson Kravit, which passed on a 7-0 vote. B. Review and Discussion of the Proposed Ordinance Regarding the Restriction of Structures Within the Setback Areas. Ms. McKinney presented the item and explained the intent of the proposed ordinance. Member Lewis questioned if homeowners will be impacted if implemented the ordinance is approved tomorrow`' Ms. McKinney advised it would be applicable to new construction. Vice Chairperson Kravit provided comments with regard to language included in the ordinance and recommendations of changes that can be included which would not be as restrictive to design professionals. Chairperson Axelrod expressed his opposition to the ordinance. Vice Chairperson Kravit suggested to include the requirement of screening or adding landscape to certain structures that may be in the setback area. MOTION: Member Donaldson moved to recommend approval of the proposed ordinance regarding the restriction of structures within the setback areas subject to evaluation of comments made by the Planning Board and allow staff to make the appropriate changes. The motion was seconded by Member Lewis, which passed on a 6-1 vote with Chairperson Axelrod dissenting. 8. ADJOURNMENT: There being no further business, Chair Axelrod called for a motion to adjourn the meeting at 12:26 PM. MOTION: Vice Chairperson Kravit moved to adjourn the meeting. The motion was seconded by Member Donaldson, which passed unanimously. Planning Board Regular Minutes Wednesdav, October 19, 2018 Palle 6 of 6 APPROVED: ATTEST: Terisha Cuebas, Deputy Town Clerk Date:��J� t