2018.09.25_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH
TOWN COMMISSION WORKSHOP MINUTES
Town Hall/Commission Chambers Date: September 25, 2018
3614 South Ocean Boulevard Time: 1:30 PM
Highland Beach, Florida
CALL TO ORDER:
Vice Mayor Nila called the Workshop Meeting to order at 1:30 PM.
PRESENT UPON ROLL CALL:
Vice Mayor Alysen Nila
Commissioner Rhoda Zelniker
Commissioner Elyse Riesa
Commissioner Peggy Gossett-Seidman
Town Attorney Pamala Ryan
Interim Town Manager Lanelda Gaskins
Deputy Town Clerk Terisha Cuebas
MEMBER ABSENT:
Mayor Carl Feldman
Pledge of Allegiance:
The Pledge of Allegiance was led by the Commission, followed by a moment of silence.
1. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA:
Vice Mayor Nila removed the following items from the agenda:
5D) "Discussion to Amend Ordinance 18-007 0, Section 12-6 — Hours of Construction — Mayor
Feldman".
5E) "Discussion Regarding the Town Attorney Granting Commissioners to Represent the Town
without Commission Approval — Mayor Feldman".
5F) "Discussion Regarding the Town Attorney's Role in Managing without Town Approval —
Mayor Feldman".
5G) "Discussion on Commissioners Representing the Town without Commission Approval —
Mayor Feldman".
Vice Mayor Nila added: "Discussion on Commission Credit Card Policy" as Item 5D.
Town Commission Workshop Minutes
Date: September 25, 2018
Page 2 of 10
Commissioner Gossett-Seidman added: "Discussion of Time Changes for Advisory Boards" as
Item 5E.
Town Attorney Ryan added "Discussion Regarding Colin Baezinger's Contract' as Item 5F.
Hearing no further additions or deletions, the agenda was accepted as amended.
2. PRESENTATIONS/PROCLAMATIONS:
None.
3. BOARDS AND COMMITTEES:
Deputy Town Clerk Cuebas read Items A thru C into the record.
A) Board Action Reports
None.
B) Board Vacancies/Interviews:
Code Enforcement Board—One (1) Vacancy for a Three-Year Term
Talent Bank Applicants:
Carl Gehman, 1123 Highland Beach Drive#5 (Carl Gehman withdrew his applications)
Natural Resources Preservation Advisory Board—Three (3) Vacancies for Three-Year Terms
Talent Bank Applicants:
Diane Matthewman, 1109 Bel Air Drive #5
Dario Tertan, 3912 South Ocean Boulevard Apt. #503
The above applicants were present at the meeting. Commission interviews took place.
It was the consensus of the Commission to place the appointments of Diane Matthewman and
Dario Tertan to the Natural Resources Preservation Advisory Board on the October 2, 2018,
Regular Meeting Consent Agenda.
C) Upcoming Monthly Meetings and Events:
o Code Enforcement Board Organizational Meeting—September 26, 2018 —9:30 AM
o Town Commission Regular Meeting—October 2, 2018 — 1:30 PM
o Town Hall Closed:
Monday, October 8, 2018 —Columbus Day
o Town Commission Workshop Meeting—October 30, 2018 — 1:30 PM
Town Commission Workshop Minutes
Date: September 25, 2018
Page 3 of 10
4. PROPOSED ORDINANCES AND RESOLUTIONS:
Deputy Town Clerk Cuebas read the Proposed Resolution into the record.
A) PROPOSED RESOLUTION
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, ADOPTING THE FISCAL YEAR 2018-2019 SCHEDULE OF
FEES WHICH ESTABLISHES REASONABLE FEES FOR TOWN SERVICES AND
OTHER CHARGES; UPDATING THE BUILDING AND LAND DEVELOPMENT
FEES; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE.
Mary McKinney, Town Planner introduced this item.
Commissioner Riesa questioned the hourly rate charged for public record requests. Interim
Town Manager Gaskins explained that the law dictates what the Town can charge.
Commissioner Gossett-Seidman questioned the water use rates with regard to single family
homes versus condominiums. Interim Senior Financial Analyst Strickland explained the
difference in fees that are needed to cover the cost of running the system.
Dave Ailstock, Water Plant Superintendent explained the billing process for condominiums and
single family homes.
Commissioner Gossett-Seidman requested communication be sent to the community regarding
the water usage rates outlined in the water bills.
Vice Mayor Nil a questioned the code enforcement and police fine fees and requested the fees be
looked into and update Section V. She suggested touching base with Waste Management to
verify that their fees are in line with their upcoming changes.
It was the consensus of the Commission to place this Resolution on the October 2, 2018, Regular
Meeting Consent Agenda.
5. NEW BUSINESS:
Deputy Town Clerk Cuebas read Item 5A into the record.
A) Approval of Minutes:
August 7, 2018 —Regular Minutes
August 14, 2018 —Budget Workshop Minutes
August 21, 2018 —Special Minutes
August 28, 2018— Workshop Minutes
Town Commission Workshop Minutes
Date: September 25, 2018
Page 4 of 10
Vice Mayor Nila referred to the August 7h minutes, Page 7 under C. She asked that the words
"Vice Mayor Nila spoke with Palm Beach County regarding parking on the Milani Park lot" be
stricken from the minutes since she did not speak with them.
It was the consensus of the Commission to place all the minutes with the correction on the
September 4, 2018, Regular Meeting Consent Agenda.
Deputy Town Clerk Cuebas read Item 5B into the record.
B) Discussion Regarding Proposed Ordinances Relating to the Beach
1. Hand Beach Raking
2. Mechanical Beach Cleaning
3. Modifying Setbacks on Atlantic Ocean
Vice Mayor Nila introduced this item and presented pictures of the conditions on the beach made
by the beach rakers.
Town Attorney Ryan addressed the proposed ordinances for beach raking; one for mechanical
and one for hand raking.
Commission Discussion:
Commissioner Gossett-Seidman referred to the seaweed on the beach and what can be done
about it. Vice Mayor Nila explained that Juno Beach does hand raking and what the Town does
regarding the seaweed. Commissioner Gossett-Seidman was in favor of moving forward with
some form of this resolution.
Commissioner Riesa was undecided as to what should be done at this time. Manual raking will
be very expensive. More information is needed before any decision can be made.
Commissioner Zelniker explained that more scientific facts are needed and should wait to hear
from the Natural Resources Preservation Advisory Board for their recommendation before
moving forward.
Discussion ensued with regard to the mechanical beach raking companies and having beach
access in order to remove the debris. The ordinance regarding beach raking needs to be
modified.
Commissioner Riesa addressed the ordinance regarding structures on the beach and the safety of
the residents. She recommended the Commission approve this ordinance.
Town Commission Workshop Minutes
Date: September 25, 2018
Page 5 of 10
Vice Mayor Nila explained that the residents who have structures on the beach are in compliance
with the way the code is written. Town Attorney Ryan explained the new ordinance is enforcing
the setbacks.
It was the consensus of the Commission to send this ordinance to the Planning Board for review.
Deputy Town Clerk Cuebas read Item 5C into the record.
C) Discussion Regarding the Purchase of a New Police Patrol Vehicle
Police Chief Craig Hartmann introduced this item.
Discussion ensued with regard to purchasing electric or hybrid vehicles for the Police
Department in the future.
It was the consensus of the Commission to place this item on the October 2, 2018, Regular
Meeting Consent Agenda.
Deputy Town Clerk Cuebas read Item 5D into the record.
D) Discussion to Amend Ordinance 18-007 O, Section 12-6 — Hours of Construction —
Mayor Feldman (THIS ITEM WAS ADDED TO THE AGENDA).
Discussion on Commission Credit Card Policy — Vice Mayor Nila (THIS ITEM WAS
ADDED TO REPLACE ITEM 5D).
Vice Mayor Nila introduced this item.
Vice Mayor Nila questioned the delay in the Commissioners receiving their credit cards.
Interim Senior Financial Analyst Strickland explained she spoke with the banker at PNC Bank
who suggested the Town wait for the new Town Manager to arrive since there will be many
changes. She explained the process and the changes.
Discussion ensued with regard to the current credit card policy and the amount allotted in the
budget for each Commissioner in the 2018/2019 budget.
Deputy Town Clerk Cuebas read Item 5E into the record.
E) Discussion Regarding the Town Attorney Granting Commissioners to Represent the
Town without Commission Approval — Mayor Feldman (THIS ITEM WAS
REMOVED FROM THE AGENDA).
Discussion of Time Changes for Advisory Boards — Commissioner Gossett-Seidman
(THIS ITEM WAS ADDED TO REPLACE ITEM 5E).
Commissioner Gossett-Seidman introduced this item.
Town Commission Workshop Minutes
Date: September 25, 2018
Page 6 of 10
Commissioner Gossett-Seidman suggested having the advisory board meetings in the evening so
those residents who work can become members. The other option would be to stagger the times
in the late afternoon.
Commissioner Riesa suggested the Chairperson of the advisory boards make that decision and
set the time.
Discussion ensued with regard to changing the time, staffing and communication to the residents
advising them of the different boards.
Deputy Town Clerk Cuebas read Item 5F into the record.
F) Discussion Regarding the Town Attorney's Role in Managing without Town Approval—
Mayor Feldman (THIS ITEM WAS REMOVED FROM THE AGENDA).
Discussion regarding Colin Baezinger's Contract — Town Attorney Ryan (THIS ITEM
WAS ADDED TO REPLACE ITEM 5F):
Town Attorney Ryan introduced this item.
Town Attorney Ryan presented the new counter proposal to the Commission which was for
$20,000; a decrease of$6,500.00.
Discussion ensued with regard to the new counter proposal, Colin Baezinger's performance, his
vetting and the fact that he resigned rather than be fired.
It was the consensus of the Commission to authorize Town Attorney Ryan to settle this contract
with Colin Baezinger.
Deputy Town Clerk Cuebas read Item 5G into the record.
G) Discussion on Commissioners Representing the Town without Commission Approval —
Mayor Feldman (THIS ITEM WAS REMOVED FROM THE AGENDA),
Deputy Town Clerk Cuebas read Item 5H into the record. (NON' RENUMBERED TO ITEM
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G) Approve and Authorize the Mayor to Execute an Agreement with Palm Beach County
Supervisor of Elections for Vote Processing Equipment Use and Election Services for
March 12, 2019 General Municipal Election.
Interim Town Manager Gaskins introduced this item.
It was the consensus of the Commission to place this item on the October 2, 2018 Regular
Meeting Consent Agenda.
Town Commission Workshop Minutes
Date: September 25, 2018
Page 7 of 10
Deputy Town Clerk Cuebas read Item 5I into the records (NOW RENUMBERED TO ITEM
H)
H) Discussion Regarding an Alternative Solution for Shuttle Services for the Light Up the
Holidays Event.
Interim Town Manager Gaskins introduced this item and presented a proposal for Molley's
Trolleys.
Commission Discussion:
Commissioner Gossett-Seidman suggested this issue be brought before the new Town Manager
and try to negotiate parking at St. Lucy Church.
Commissioner Riesa explained that the cost to provide police services to the church would be
more than the trolley service.
Commissioner Zelniker was in favor of the trolley service.
Vice Mayor Nil a questioned the amount of stops that would be necessary. Interim Town
Manager Gaskins explained that the Police Department would have to determine the logistics.
Vice Mayor Nil a provided comments with regard to the first company, First Transit and the
reason they decided not to work with the Town.
It was the consensus of the Commission to place this item on the October 2, 2018 Regular
Meeting Consent Agenda.
Deputy Town Clerk Cuebas read Item 5J into the record (NOW RENIJMBERED TO [TEM 1)
I) Discussion Regarding Changes to Policies and Procedures Regarding Non-Union
Management Financial Package
Town Attorney Ryan introduced this item.
Town Attorney Ryan referred to the changes made to Policies and Procedures, Article 18,
Section D, Academic Instruction.
Discussion ensued with regard to the education reimbursement policy for both union and non-
union employees and that both union and non-union employees receive the same benefit. The
date of the performance evaluations will be on October 1, 2018.
It was the consensus of the Commission to use the Town Attorney's version for the changes
made to the Policy.
Deputy Town Clerk Cuebas read Item 5K into the record. (NOW RENUMBERED TO ITEM
,T)
Town Commission Workshop Minutes
Date: September 25, 2018
Page 8 of 10
J) Discussion Regarding Closed Captioning Services for Live Broadcasting.
Interim Town Manager Gaskins introduced this item.
Interim Town Manager Gaskins referred to the quote received by Link Electronics in the amount
of $67,875.00. She explained the equipment and the method the Town is presently using and
what is needed to have close captioning.
Commissioner Gossett-Seidman questioned the timing that the Town has been off air and why it
has taken so long to get three bids.
Deputy Town Clerk Cuebas explained the reasons and the process being used at this time to
place the meetings on air and the website with the closed-captioning.
Town Attorney Ryan will reach out to other municipalities to see what they have done.
Commissioner Zelniker suggested looking into having someone attend the meetings who can do
sign language.
Vice Mayor Nila suggested retaining an IT consultant for the Town Hall separate and apart from
the Police Department. She is in favor of the RFP (Request for Proposals) for an IT consultant.
It was the consensus of the Commission to have a person attend the meetings who can do sign
language.
6. MISCELLANEOUS—ITEMS LEFT OVER:
None.
7. CIVILITY PLEDGE:
Deputy Town Clerk Cuebas read the Pledge of Civility.
8. PUBLIC COMMENTS AND REQUESTS RELATED TO AGENDA ITEMS
DISCUSSED AT THE MEETING ONLY:
The following residents provided comments:
John Boden
Eva Kleeman
Town Commission Workshop Minutes
Date: September 25, 2018
Page 9 of 10
9. REPORTS—TOWN COMMISSION:
A) Commissioner Peggy Gossett-Seidman provided comments with regard to the incoming
Town Manager Marshall Labadie's qualifications and background in environmental areas.
B) Commissioner Elyse Riesa thanked the Commission and the staff for all their hard work.
C) Commissioner Rhoda Zelniker wished Mayor Carl Feldman a speedy recovery on behalf of
all the Commissioners. She thanked the staff for their help and support.
D) Vice Mayor Alysen A. Nila thanked the Commission and the staff. She provided comments
with regard to the TPA (Transportation Planning Agency) and the grants they are starting this
year. Kim Delaney from the Regional Planning Council will be making a presentation at the
October 2, 2018 meeting with regards to FDOT (Florida Department of Transportation).
E) Mayor Carl Feldman was absent.
10. REPORTS—TOWN ATTORNEY GLEN TORCIVIA:
Town Attorney yan had no comments.
10. REPORTS - INTERIM TOWN MANAGER LANELDA GASKINS:
Interim Town Manager Gaskins provided the following updates:
• She met with Chief Hartmann, Mary McKinney, the President from CAP and the Building
Official to discuss the Town's expectations regarding their building services. They will be
sending a Code Enforcement Officer and an Engineer for Plan Review next week.
• Staff plans on meeting with CAP again in a few weeks.
• The contractor who paved the Town Hall parking lot will be taking care of the markings in
front of Town Hall.
• Staff is working on obtaining quotes with regards to transcription services to transcribe the
Commission meetings.
• Signs have been placed along AIA, public notices have been sent and placed on our website
to make the residents aware of the resurfacing of the walk path.
• A detailed letter has been prepared and sent along with public notice and placed on our
website with regard to the change in construction hours and parking restrictions.
• The Clerk's Office forwarded the employment applications and resumes regarding the
Building Official, Code Enforcement Officer, Finance Director and multi certified inspector
positions to Town Manager Marshall Labadie for his review.
• The Public Works Director's job description was modified and sent to Town Manager
Labadie.
Town Commission Workshop Minutes
Date: September 25, 2018
Page 10 of 10
12. ADJOURNMENT:
There being no further business Vice Mayor Nila called for a motion to adjourn the meeting.
MOTION: Commissioner Riesa moved to adjourn the 4:29 PM. The motion was seconded by
Commissioner Gossett-Seidman.
APPROVED:
Alysen A. Ala. Vice Mayor
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Co s ioner
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Commis ' er
ATTEST: 1 Transcribed by: Rosalie DeMartino
Je'risha Cuebasm, Date
Deputy Town Clerk