2018.06.26_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH
TOWN COMMISSION WORKSHOP MINUTES
Town Hall/Commission Chambers Date: June 26, 2018
3614 South Ocean Boulevard Time: 1:30 PM
Highland Beach, Florida
CALL TO ORDER:
Mayor Carl Feldman called the Workshop Meeting to order at 1:30 PM.
PRESENT UPON ROLL CALL:
Mayor Carl Feldman
Vice Mayor Alysen A. Nila
Commissioner Rhoda Zelniker
Commissioner Elyse Riesa
Commissioner Peggy Gossett-Seidman
Town Attorney Pamala Ryan
Interim Town Manager William Thrasher
Pledge of Allegiance:
The Pledge of Allegiance was led by the Commission, followed by a moment of silence.
Civility Pledge:
Town Clerk Gaskins recited the Civility Pledge.
1. ADDITIONS. DELETIONS OR ACCEPTANCE OF AGENDA:
Mayor Feldman added "Discussion to Extend the Interim Town Manager's Agreement' to the
Agenda under New Business as Item 6A.1.
Mayor Feldman added "Lines of Responsibility and Telephone Conversations with the Town
Attorney" to the Agenda under New Business as Item 6A.2.
Commissioner Gossett-Seidman added "Parking Issues"" to the Agenda under New Business as
Item 6A.3.
Vice Mayor Nila added "Discussion about the City of Delray Beach Fire Rescue Contract" to the
Agenda under New Business as Item 6A.4.
Interim Town Manager Thrasher requested to remove Item 6D, Impact Fees from the agenda.
By: Henry Thomas, Public Resources Management Group, Inc. from the Agenda.
Town Commission Workshop Minutes
Date: June 26, 2018
Page 2 of 10
The agenda was accepted as presented.
2. PUBLIC COMMENTS AND REQUESTS:
The following residents provided comments:
David Axelrod, Chair of the Planning Board
Carl Gehman
William Weitz
Paul Salinger
John Ross
Jack Halpern
Robert Patek
3. PRESENTATIONS/PROCLAMATIONS:
A) 2018 Hurricane Season
By: Chief of Police Craig Hartmann
Chief Hartmann gave a presentation on the 2018 Hurricane Season. He discussed mandatory
evacuations in the event of a Category 2 hurricane, the importance of having a plan, and
encouraged the community to be prepared. He explained that the Police Department is prepared;
the agreements for disaster debris removal and disaster debris management are in place.
Chief Hartmann explained that the Police Department has implemented a Medication Return Box
for individuals to deposit unwanted prescription medication, and that the box is located in the
lobby area.
Vice Mayor Nila asked about a social network app called "NextDoor." She explained this app
could be used to communicate information to the residents and it could be specific for Highland
Beach.
Chief Hartmann encouraged all residents to register with the Code Red Emergency Notification
System.
Mayor Feldman provided remarks about the Town being on board with the City of Delray Beach
"911" system. Chief Hartmann explained that Police Communication Agreement is currently in
the works with the City of Delray Beach and should be available this hurricane season.
Mayor Feldman inquired about the success of the License Plate Recognition system. Chief
Hartmann indicated it was working out with great success.
Town Commission Workshop Minutes
Date: June 26, 2018
Page 3 of 10
4. BOARDS AND COMMITTEES:
A) Board Action Reports/Correspondence:
David Axelrod, Chairperson of the Planning provided a report regarding the actions taken
at the June 20, 2018, Planning Board meeting.
Discussion ensued regarding the Request for Qualifications (RFQ) for Professional Consulting
Services Landscape Architectural/Civil Engineering, the selection committee, and the role of the
Planning Board.
B) Board Vacancies/Interviews:
Code Enforcement Board — Seven (7) Full Three-Year Unexpired Terms
Talent Bank Applicants:
Paul Resnick, 4740 South Ocean Boulevard
Myles B. Schlam, 3594 South Ocean Boulevard
Financial Advisory Board — Two (2) Vacancies: One (1) Full Term and One (1) Unexpired
Term Ending November 2019
Talent Bank Applicant:
Alan Polin, 3912 South Ocean Boulevard
Natural Resource Preservation Advisory Board— Seven (7) Full Three-Year Unexpired Terms
Talent Bank Applicants:
Katharina Braun, 2727 South Ocean Boulevard #805
Jack Halpern, 4511 South Ocean Boulevard#507
Eva Kleeman, 3912 South Ocean Boulevard #112
Nievecita Maraj, 1020 Bel Air Drive
Planning Board—One (1) Vacancy for an unexpired term ending May 2019.
Talent Bank Applicant:
Peter Rodis, 3224 South Ocean Boulevard#21613
All applicants for the above-reference advisory boards were present at the meeting. Commission
Interviews took place and each applicant commented about their professional work history and
expressed interest in participating on a board.
Mr. Halpern explained his interest in serving on the Code Enforcement Board and the Natural
Resources Preservation Board Advisory Board.
It was the consensus of the Commission to place the Board Appointments on the July 3, 2018,
Regular Meeting Consent Agenda.
Town Commission Workshop Minutes
Date: June 26, 2018
Page 4 of 10
C) Monthly Meetings and Events:
Town Commission Regular Meeting—July 3, 2018 — 1:30 PM
Town Hall Closed: July 4, 2018— Independence Day
Planning Board Meeting—July 11, 2018 —9:30 AM
Financial Advisory Board Meeting—July 23, 2018 —2:00 PM
Town Commission Special Meeting—July 26, 2018 — 1:30 PM
Town Commission Workshop Meeting—July 28, 2018 — 1:30 PM
5. PROPOSED ORDINANCES AND RESOLUTIONS:
A) ORDINANCE NO. 18-006 O
I
Town Clerk Gaskins read the title of Ordinance No. 18-006 O into the record.
AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, AMENDING ORDINANCE 18-004 O REGARDING `BOARDS
AND COMMITTEES" BY REMOVING THE REQUIREMENT THAT THE
CHAIRPERSONS OF THE BOARDS ATTEND TOWN COMMISSION MEETINGS;
PROVIDING FOR THE REPEAL OF LAWS IN CONFLICT; PROVIDING FOR
CODIFICATION AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
Town Attorney Ry presented this item.
It was the consensus of the Commission to place Ordinance No. 18-006 O on the July 3, 2018,
Regular Meeting agenda for second reading.
Town Clerk Gaskins read Resolution No. 18-006 R into the record.
B) RESOLUTION NO. 18-006 R
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, JOINING THE SEAWALL COALITION; PROVIDING FOR
IMPLEMENTATIION; PROVIDING FOR TRANSMITTAL; AND PROVIDING FOR
AN EFFECTIVE DATE.
Interim Town Manager Thrasher presented this item.
Discussion ensued with regard to the benefits of joining the Seawall Coalitions. Commissioner
Zelniker suggested that the Natural Resources Preservation Advisory Board be involved as well.
Town Commission Workshop Minutes
Date: June 26, 2018
Page 5 of 10
It was the consensus of the Commission to place Resolution No. 18-006 R on the July 3, 2018,
Regular Meeting Consent Agenda.
6. NEW BUSINESS:
Town Clerk Gaskins read Item 6A into the record.
A) Approval of Town Commission Meeting Minutes:
May 21, 2018 — Special Minutes
May 29, 2018 — Workshop Minutes
June 5, 2018 — Regular Minutes
June 12, 2018 — Special Minutes
It was the consensus of the Commission to place Item 6A on the July 3, 2018, Regular Meeting
Consent Agenda.
A.1) Discussion Regarding Interim Town Manager Thrasher's Contract— Mayor Feldman.
Mayor Feldman explained his reasons for adding this item on the agenda due to various ongoing
town business and upcoming budget meetings. Interim Town Manager's employment contract.
He proposed extending Interim Town Manager Thrasher's contract to April 2019, with benefits.
Commissioner Gossett-Seidman was in favor of the extension.
Commissioner Riesa inquired whether Colin Baenziger's research firm could find a Town
Manager as qualified as Mr. Thrasher in two or three months.
Commissioner Zelniker commended Interim Town Manager Thrasher on the excellent job he is
doing. She provided comments regarding extending the contract and hopes that Mr. Thrasher
will work with the Commission until a new Town Manager is hired.
Vice Mayor Nil a provided comments about a decision made at a previous Commission meeting
and was not in favor of extending the Interim Town Manager's contract.
I
Interim Town Manager Thrasher was not in favor of a month-to-month extension. He explained
that he would be reasonable and flexible until the end of August. He will be leaving September
I St.
Commissioner Gossett-Seidman inquired about the time needed to find an efficient Town
Manager and if this task could be accomplished by the end of August.
Colin Baenziger explained the process and time involved in recruiting a Town Manager.
Town Commission Workshop Minutes
Date: June 26, 2018
Page 6 of 10
Discussion ensued about extending Interim Town Manager Thrasher's employment contract, and
Mr. Baenziger's explanation of the hiring process and time involved.
A.2) Lines of Responsibility of the Town Attorney and Commissioners regarding
Telephone Conversations.
Mayor Feldman presented this item and provided comments about Town Attorney's bills.
Commission Discussion:
Commissioner Riesa explained that the increase in legal bills began in November 2017 was due
to the bullying, harassment and incivility that took place on Commission. Going forward, the
billing has increased because new Commission has many legal issues. She also explained that
the Commission should be able to call the Town Attorney whenever they have a legal issue.
Commissioner Zelniker agreed with Commissioner Riesa. She provided comments about the
hiring of a new Town Manager, and the ability of the Commissioners to communicate with the
new Town Manager and not have to call the Town Attorney for every issue.
Vice Mayor Nil a explained that the Commission had discussed this matter at a previous meeting
and voted on the same. She commented that the matter should not be discussed any further. She
provided remarks about issues the Town Attorney and the Commission have been working on.
Commissioner Gossett-Seidman explained that it is imperative to have an Attorney give the
Commission direction if things are to be done properly.
Mayor Feldman explained his reasons for placing this item on the agenda.
Town Attorney Ryan explained that the Town has a lot of old and new serious issues. She
mentioned the reasons for the amount of time spent communicating with the Commissioners and
the Interim Town Manager. It is important that things are done in a right and legal way.
A.3) Parking Issues—Commissioner Gossett-Seidman
Commissioner Gossett-Seidman suggested that the Town's parking codes should be changed
immediately. She provided comments about the parking codes and the amount of trucks parked
on the side streets in Bel Lido neighborhood during construction. She suggested that a new
parking plan be put in place now for new construction and enforced.
Discussion ensued regarding the immediate code changes that could be implemented to enhance
the quality of life. Interim Town Manager Thrasher referred to the Construction Traffic
Management Plan„ and explained the is an agreement that the contractor must sign before a
permit is issued. This should address the parking issues.
Town Commission Workshop Minutes
Date: June 26, 2018
Page 7 of 10
Town Attorney Ryan explained that as soon as an ordinance is adopted, it would apply to the
current construction. She is working with Interim Town Manager Thrasher on an ordinance at
this time.
Commissioner Riesa asked Vice Mayor Nila if the discussion regarding the Delray Beach Fire
Rescue Contract could be moved to the July 3, 2018, Regular Meeting. Commissioner Riesa left
the dais at 4:30 PM.
AA) Discussion regarding the City of Delray Beach Fire Rescue Contract—Vice Mayor
N ila. (THIS ITEM WAS REMOVED FROM THE AGENDA).
Town Clerk Gaskins read Item 6B into the record.
B) Designation of a Voting Delegate for the Florida League of Cities' 92"d Annual
Conference and Meetings.
Town Clerk Gaskins explained that the meeting will be held August 161i through August 18,
2018 in Hollywood, Florida and the purpose of appointing a voting delegate.
Discussion ensued regarding the voting delegation. Mayor Carl Feldman was appointed as the
voting delegate and Commissioner Gossett-Seidman as the alternate.
It was the consensus of the Commission to place this item on the July 3, 2018, Regular Meeting
Consent Agenda.
Town Clerk Gaskins read Item 6C into the record.
C) Designation of a Voting Delegate and an Alternate for the Palm Beach League of Cities
General Membership.
Mayor Feldman was appointed as the voting delegate and Commissioner Gossett-Seidman as the
alternate.
It was the consensus of the Commission to place Item 6C on the July 3, 2018, Regular Meeting
Consent Agenda.
D) Impact Fees
BY: Henry Thomas, Public Resources Management Group, Inc. (THIS ITEM WAS
REMOVED FROM THE AGENDA).
Town Clerk Gaskins read Item 6E into the record.
E) Discussion on Authorizing the Town Manager to Execute an Agreement with Urban
Design Kilday Studios for Comprehensive Plan Updates.
Interim Town Manager Thrasher introduced this item.
Town Commission Workshop Minutes
Date: June 26, 2018
Page 8 of 10
Discussion ensued with regard to the Comprehensive Plan. Town Attorney Ryan explained the
reason for placing this item on the agenda.
It was the consensus of the Commission to place Item 6E on the July 3, 2018, Regular Meeting
Consent Agenda.
Town Clerk Gaskins read Item 6F into the record.
F) Discussion of the Process and Timelines for Underground Utilities.
By: Danny Brannon, Brannon & Gillespie, LLC (Consulting Engineering).
Interim Town Manager Thrasher introduced this item.
Danny Brannon with Brannon, Brannon & Gillespie, LLC explained the process involved with
underground wiring such as feasibility studies, engineering, construction timeframe, funding and
benefits provided to the residents.
Commission Discussion:
Commissioner Gossett-Seidman inquired about the cost for Highland Beach, moving the lighting
from the east side of State Road AIA to the west side and if each of the utility companies would
have their own underground cables. Mr. Brannon provided an explanation.
Commissioner Zelniker inquired about federal monies or grants for the underground wiring. Mr.
Brannon responded that there was none at this point.
Vice Mayor Nila referred to an estimate from Florida Power & Light (FP&L) and inquired as to
the role Mr. Brannon had in this project. Mr. Brannon provided an explanation with regard to his
experience with utility projects.
Town Clerk Gaskins read Item 6G into the record.
G) Approve and Authorize the Mayor to Execute an Agreement for Professional Services
between the Town of Highland Beach and Colin Baenzinger& Associates in the amount
of $26,500 for Executive Recruitment and Search Services for the Selection of a
Permanent Town Manager.
It was the consensus of the Commission to place Item 6G on the July 3, 2018, Regular Meeting
Consent Agenda.
7. MISCELLANEOUS—ITEMS LEFT OVER:
None.
Town Commission Workshop Minutes
Date: June 26, 2018
Page 9 of 10
8. REPORTS—TOWN COMMISSION:
A) Commissioner Peggy Gossett-Seidman had no report.
B) Commissioner Elyse Riesa was not present.
C) Commissioner Rhoda Zelniker requested that an agenda item regarding SAFEbuilt Florida
LLC be on the July 3, 2018, Regular Meeting Agenda.
D) Vice Mayor Alysen A. Nila provided comments regarding the debris at the Highland Beach
entry sign located at the north end of Town. The matter has now been resolved.
E) Mayor Carl Feldman mentioned he would deferred his report to the July 3, 2018, Regular
Meeting.
9. REPORTS—TOWN ATTORNEY PAMALA RYAN:
Town Attorney Ryan had no report.
10. REPORTS - INTERIM TOWN MANAGER WILLIAM THRASHER:
Interim Town Manager Thrasher introduced Library Director Lois Albertson.
Library Director Albertson gave an update on the memorial for resident Richard Kaplan's
granddaughter, one of the victims of the Marjorie Stoneman Douglas Highland School. She
explained Mr. Kaplan's request to the Friends of the Library was to place a small plaque on a
bench near the entrance area to Library in honor of his granddaughter. The plaque would be
installed in the near future.
11. PUBLIC COMMENTS AND REQUESTS RELATED TO AGENDA ITEMS
DISCUSSED AT MEETING ONLY:
Jack Halpern requested a copy of the Comprehensive Plan and asked that the Natural Resources
Preservation Advisory Board get involved. He commented on underground wiring.
Town Commission Workshop Minutes
Date: June 26, 2018
Page 10 of 10
12. ADJOURNMENT:
Mayor Feldman called for a motion to adjourn the meeting.
MOTION: Commissioner Zelniker moved to adjourn the 5:30 PM. The motion was seconded
by Commissioner Gossett-Seidman.
APPROVED:
G
OuL
Fel man, Mayor
Co missioner
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Tomiss h
ATTEST: Transcribed by: Rosalie DeMartino
La elda Gaskin , MMC Date
Town Clerk