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1983.05.31_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of TOWN COMMISSION WORKSHOP MEETING May 31, 1983 1:30 P. M. Mayor Horton called the Workshop Meeting to present were: Mayor Louis Y. Horton, Vice Blosser, and Commissioners William E. Paul, Harry Walker. Also in attendance were: Elaine W. Roberts Sliney, Town Attorney; Police Chief Kenneth Kolek, Deputy Town Clerk. order Mayor Betty Town Jones at 1:30 p.m. Those Mary Louise G. Jean Stewart, and Manager; Thomas E. and Elizabeth L. There were several townspeople in the audience. Mayor Horton asked for comments from the public. Ms. Pat Bowman, of Ocean Terrace North, requested an Open House sign to be displayed daily from 10 a.m. to 6 p.m., in addition to the two flags presently displayed. After some discussion, the Town Commission denied the request. • Mr. Michael Dent, a town resident, asked that item 83.2, Section (b) be remoced from the Agenda and gave his comments. 83.1 Vacancies on Boards A review of all the boards has been suggested: expiration of terms, procedure for filling vacancies, and remuneration, etc. Mayor Horton stated that this would be on the Agenda of the Regular Meeting on June 7, 1983. 83.2 Proposed Ordinances and Resolutions (a) Ordinance to regulate news racks---Town Attorney to report. Tom Sliney reported that the ordinance needed detailed attention and that this should be on a separate Workshop Agenda. The Town Commission agreed that they would hold a Workshop Meeting on Tuesday, June 14, 1983 at 1:30 p.m. (b) Ordinance revising Code Section 2-20 There was some discussion as to c~hy and what revisions • were needed at this time. This will be included on the Agenda of the Workshop Meeting on June 28, 1983. I • ~ Town of Highland Beach Town Commission Workshop Meeting May 31, 1983 Page 2 of 7 (c) Ordinance to amend Chapter 7 to delete temporary Certificate of Occupancy Bond There was some discussion. This will be on the Agenda of the Regular Meeting on June 7, 1983. (d) Resolution commending former Town Commissioner John J. Basso It was recommended by the Town Commission that a few words be changed in the proposed draft resolution. This will be on the Agenda of the Regular Meeting on June 7, 1983. (e) Resolution commending former Town Commissioner Edward J. Sullivan It was recommended by the Town Commission that a few words be changed in this resolution also. This will be on the Agenda of the Regular Meeting on June 7, 1983. • (f) Resolution commending Friends of the Highland Beach Library (former) President Betty Weatherford This will be on the Agenda of the Regular Meeting on June 7, 1983. 83.49 Delray Beach/Highland Beach Sewer Issue Status Attorney Tom Sliney status report inclu d e d the preliminary motion scheduled for June 3, 1983 asking the eourt to consol- idate the cases since the basic issues are the same and could be heard at the same time. Both complaints state a good cause of action and probably will not be dismissed, he reported. Mayor Horton stated that he will still work for a settlement and contact Mayor Young, in the meantime. 82.100 Southern Bell Rectuest--Town Attorney to submit aareement for the Town Commission to review Attorney Tom Sliney reported that he is working on a land lease agreement with Don Brammer of Southern Bell. Bill Burson, of Southern Bell, stated that their equipment would not be expanded in the future and that ingress and egress would be needed for the site. He also stated that Southern Bell is prepared to pay the attorney fee involved in completing this lease agreement with the Town. Tom Sliney • stated that an updated sketch, proposed location, and exact language for the lease is still needed. This will be on the Agenda of the Regular Meeting on June 7, 1983. r Town of Highland Beach Town Commission Workshop Meeting • May 31, 1983 Page 3 of 7 83.10 Heat/Smoke Detectors---Insurance Company Opinion The insurance company opinion was that the town could not make recommendations to town residents as to which brand or make to install. Some discussion ensued and the consensus of the Town Commission was that since this is for the benefit of the people involved that an ordinance should be drawn covering only the common areas--to be effective in two years--with the management responsible for proper maintain- ance. This will be on the Agenda of the Workshop Meeting on June 28, 1983. , 83.19 Braemer Isle---Guard House; Status of temporary C/O After some discussion, the consensus of the Town Commission was that there has been a long enough delay in taking down the guard-house and the developers of Boca Highland will be notified that after the date of June 3, 1983, they will be issued citations daily if they do not comply. 83.24 & 83.27 Beach Walk West path---Engineers to report; sign for path---Memo from Town Manager dated 5/5/83 • The engineers suggest that the developer submit plans so they can review same. See Town Manager's Report regarding sign for bike-walk path. 83.26 Coronado Development---Garage, final C/O, screening by louvers After some discussion, Mr. Roger Zona was informed by the Town Commission to submit a letter to the Building Department requesting a final Certificate of Occupancy be issued for the parking garage. It was requested that the glaring lights from the garage be screened by louvers. Mr. Zona stated that the light fixtures were in the process of being changed and lumens will be lowered to eliminate the glare. He also stated that all corrections .would be the same for all the buildings. This will be on the Agenda of the Regular Meeting on June 7, 1983. 83.28 Red Cross Cooperative Agreement This will be on the agenda of the Regular Meeting on June 7, 1983. 83.36 Piatt--Formerly SAHCO--Formerly Maravilla • Attorney Mac Conahan and Mike Carey, representing the new owners of the west side--Mr. Piatt, requested that the guest I -Town of Highland Beach Town Commission Workshop Meeting, May 31, 1983 Page 4 of 7 house be converted to one dwelling unit on the third floor and the remainder of the building will be used as guest/ servant quarters and recreation area. Since all 19 lots of the East and West property have the right to use the guest facility as per the Unity of Title. Attorney Conahan also requested that the Unity of Title be declared void to release dedication of use to all 19 lots. Attorney Tom Sliney was asked to coordinate with Attorney Conahan to obtain a new Unity of Title. Mike Carey explained that the East and West side lots were owned by Frederick/Sunrise, who sold the West lots to Mr. Piatt. This will be included on the Agenda of the Workshop Meeting on June 28, 1983. The Town Commission then had a discussion with Police Chief Kenneth Jones regarding the parking of commercial vehicles and the enforcing of the ordinance which prohibits same. It was decided that this will continue being enforced when the vehicle, namely trucks, has commercial lettering on it or has visible commercial tools and/or equipment. Otherwise, if the unmarked vehicle is the resident's principal means of transportation, the policemen will use their good judgment in issuing of citations, taking into consideration mitigating circumstances. • 83.37 Building Official---Job description, salary schedule, and when to hire? Mrs. Roberts stated that it would take approximately three months to hire a Building Official, after advertising in the newspapers and the professional municipal journals, etc., reviewing applications, selecting finalists, and in terviewing. The consensus of the Town Commission was that the Town Manager was asked to begin advertising within the next couple months. 83.38 Town Letterhead---Print new Commissioners names; or delete all names? The consensus of the Town Commission was to keep all the names current on the letterheads for the Bulletin and the. office stationery. 8.3.39 Marcy property---2425 South Ocean Boulevard--violation-- concrete stairs Some discussion ensued regarding Mr. Marcy being in violation of State regulations. More information is expected later. 83.40 Eagle Scout Proiect by Hap Crowell (A Bel Lido resident) • There was some discussion by the Town Commission, Hap Crowell, and Mr. Crowell (Hap's father} regarding insurance, liability, I Town of Highland Beach Town Commission Workshop Meeting • May 31, 1983 Page 5 of 7 attractive nuisance, etc. This will be on the Agenda of the Regular Meeting on June 7, 1983. The Town Commission interviewed an applicant, Mary Ann Whaley, for the position of Town Clerk. 83.41 Quotes regarding Ground Water Storage Transmitter--- lowest auote $2,921.00 Mrs. Roberts stated that three bids were received, as per the usual policy. This will be included in the Agenda for the Regular Meeting on June 7, 1983. 83.42 Engineers report for Water Distribution System Meter Added information was expected from the engineers, C.D.M., before the report could be discussed. REPORTS OF TOWN COMMISSION: Mayor Louis Y. Horton - Reported on his study of beach erosion in various areas and a way to correct this by a • synthetic seaweed method called "Seascape." Vice Mayor Mary Louise G. Blosser - No report. Vice Mayor commented on the monthly Bulletin (newsletter) and if the Town wanted to send it out every month. After some discussion, the consensus of the Town Commission was to continue sending the Bulletin out monthly but to eliminate the July 1983 issue. Commissioner William E. Paul - No report. Commissioner Betty Jean Stewart - No report. Commissioner Harry Walker - No report. REPORT OF TOWN ATTORNEY: Attorney Thomas E. Sliney reported on (a) the status of the Milani lawsuits and stated that since the Town objects to documents being taken out of Town Hall, Notice to Produce would be done at Town Hall. A deposition was rescheduled for Mrs. Leng; (b) A hearing has been scheduled on June 3, 1983 regarding the Delray Beach-Highland Beach lawsuits; (c) A trial is tentatively scheduled for the week of August 29, 1983 regarding Lauderdale Contracting Co. • ' Town of Highland Beach Town Commission Workshop Meeting May 31, 1983 • Page 6 of ~ The Amplified Sound Ordinance will be on the Workshop Agenda of June 14, 1983. Tom Sliney also stated that the last payment due for the Massengill-Moore Agreement of $5,000.00 has been received. REPORT OF TOWN MANAGER: (1) The consensus of the Town Commission regarding the Town Manager's weekly reports was that they should be continued since they found them informative and beneficial. (2) Casuarina is now fully permitted, expiring in six months. Le Concord, who was reminded in a letter of May 13, 1983 that 365 days from June 3, 1982 means their permit would be expiring by June 3, 1983, applied for all their permits. Don Manson of Ocean Terrace (regarding both East and West) was informed that he should come before the Moratorium Variance Board. The four requests for extens ions of permits for their sales trailers for Royal Highlands, Highlands Place, . Casuarina, and Ocean Terrace North were granted and permits were obtained. Ocean Dunes has received a final Certificate of Occupancy, as well as the Clarendon. Third Wind paid a penalty to the D. N. R. and has removed the concrete stairs. They have new plans for wooden stairs which will be checked by Red Taylor of the D.N.R. The plans will be submitted to the Town Commission for approval. This will be on the Agenda for the Regular Meeting on June 7, 1983. The new owners of the Massengill-Moore property, Lots 16 and 17, which contain buildings, asked for an extension of six months to complete the interiors and landscaping from the expiration date of June 7, 1983. This will be on the Agenda for the Regular Meeting on June 7, 1983. Mr. Barba to, representing Highlands Place, was informed that since his permit expired he should appear before the Moratorium Variance Appeals Board. Beach Walk West was discussed and it was determined that if they did not finish the project, they would lose their permit (issued 12/7/82). Trees were to be replaced at Carron House by the end of the week or possible citations would be issued. They have not yet received a final Certificate of Occupancy. Town of Highland Beach Town Commission Workshop Meeting • May 31, 1983 Page 7 of 7 It was announced that Mayor Louis Y. Horton will be the 1983 recipient of the Philip D. Lewis Statesman Award at the June Meeting of the Palm Beach County Municipal League. The library will be asked to order an Elected Officials Handbook. Mrs. Roberts asked that the Town Commission advise her of their vacations to make certain there is a quorum for their meetings. The consensus of the Town Commission was to discontinue subscribing to the Cable TV Reports. Remuneration for Jane Rayners' attending several meetings regarding the proposed gas tax was discussed. Consensus was to remunerate her the standard $20.00 per meeting. The proposed signs for the walk-bicycle path warning cyclists to exercise caution when approaching walkers was discussed. • MOTION to adjourn the Workshop Meeting was made by Barry Walker/Vice Mayor Blosser at 5:25 p.m. All voted AYE. APPROVED : s~~ Mayor L ~s Y. Horton Vice M ~r Mary Loui`~~se G. Blosser Commissioner William E. Paul Commiss~,a'sa~l~r Betty Jean Stewart ST: Town C1 k p~ Date : ~ ~~~D~-' Commissioner `Harry Walker •