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1983.03.29_TC_Minutes_Specialr ~ TOWN OF HIGHLAND BEACH, FLORIDA TOWN COMMISSION Workshop Meeting and March 29, 1983 Special Meeting 1.30 P.M. Mayor Horton called the Workshop meeting to order at 1:30 P.M. Those in attendance were: Mayor Louis Y. Horton, Vice Mayor Mary Louise G. Blosser, Commissioners John J. Basso, Edward J. Sullivan, and Harry Walker. Also in attendance were Tom Sliney, Town Attorney; Elaine W. Roberts, Town Manager; and Rita Ebersole, Deputy Town Clerk. There were many people in the audience. Mayor Horton asked for comments from the floor. There were none at this time. 83.1 Vacancies on Boards (a) Code Enforcement Board - Mrs. Roberts reported that at their last meeting the Board recommended that Alfred Novak be appointed a regular member and Donald Sherbondy be appointed Alternate #1, due to the resignation of • William Paul. An Alternate #2 member is needed. (b) Community Appearance Board - Mrs. Roberts reported another alternate vacancy due to the resignation of Betty Jean Stewart. This Board will probably have a recommendation after their meeting scheduled for March 31, 1983. Two alternate members are needed. (c) Financial Advisory Board - Mrs. Roberts stated it was recommended that this Board have two alternates appointed due to the pending resignation of Bob Slater. Milton Bell and Martin Hughes have submitted resumes for the vacancies. 82.49 Delray Beach/Highland Beach Sewer Issue Mayor Horton advised that he had written a letter to Mayor Young of Delray Beach saying it was the consensus here to take the matter to arbitration. He is awaiting a reply. Mayor Horton said that usually each party has an individual to present their case and an arbitrator is chosen through the National Association of Arbitration Boards. C7 ', Town of Highland Beach Town Commission • Workshop Meeting & Special March 29, 1983 Page 2 of 8 Mr. Sliney said binding arbitration would rule out the present suit. It will be decided at a later date whether or not binding arbitration will be agreeable to both parties. 83.19 Community Appearance Board report - Braemer Isle Garage Mrs. Leng reported that Mrs. Rome and she went to Braemer Isle to check the plan. They felt that 80'~ of the work had been completed. There is one dead tree to be replaced and one tree missing. She said the Northeast part of the East wall is the most objectionable since there is nothing to hide the garage wall. She thought they had done the best they could with a bad situation. However, she did suggest to the Commission that they request Mr. Delaney to box or shield the garage lights. Mrs. Leng also gave a brief report from the "Greening of AlA" Committee. • Mayor Horton said objections were raised by a number of people regarding the roof problem...unadorned concrete. However, the building and garage were completed according to the Standard Building Code and approved plans. Several possi- bilities to improve the roof with plantings were explored. Mr. Hamzik said the lighting and building do meet all Code specifications. He also said he had given final C.O.'s to several condominiums with shielded lights, namely, Beachwalk East, Ocean Dunes and Townhouses of Highland Beach. He showed Mr. Delaney a sample shield being contemplated for use at the Coronado. Commissioner Basso said if there is a nuisance, it should be eliminated and Vice Mayor Blosser was in agreement. In a spirit of cooperation and good will, Commissioner Basso requested Mr. Delaney to investigate the shields mentioned at the above locations and costs. He felt it would not be a large expense and people should be happy where they reside. Commissioner Walker felt a builder has a responsibility not only to comply with the Standard Building Code but to do so • in such a way as not to cause discomfort to others. t Town of Highland Beach Town Commission Workshop Meeting & Special March 29, 1983 Page 3 of 8 Mr. Delaney agreed to investigate shields for the lights and cost. Mr. Hamzik will check the lumins of the lights at Coronado in the evening and the Town Commission called. a SPECIAL MEETING for Thursday, March 31, 1983 at 1:30 P.M. to make a decision on the final Certificate of Occupancy. Mr. Delaney invited the entire Commission to drive through and see Braemer Isle. Mayor Horton thanked him and said they would come one evening. 82 100 Southern Bell request - Bill Burson, District Manager Mr. Burson's request involved leasing of land behind the Town Hall to install a small but to store computer equipment. With this installation residents of Highland Beach could be offered banking by phone, call waiting, three way calling, speed calling and call forwarding. Since there would be set charges for these services, the Town would receive 1% in franchise fees. • Mr. Burson went on to explain the reorganization of the Bell System and American Telephone & Telegraph and future plans slated for both. 83 4 Status of Maravilla - Letter. of 3/14/83 from Michael Carey. Mr. Carey discussed a possible change in plans for the Maravilla property but was advised by the Commission that changes were contrary to zoning and the filed deed. 83.20 Proposed Ordinances: (a) Real Estate office in Holiday Inn (to prohibit). This ordinance may_ be studied at the next workshop meeting, April 26, 1983. It was referred to the Planning Commission. (b) Regarding Town Manager's duties - not discussed. (c) Regarding amplified sound - next regular meeting. (d) To regulate News racks - not discussed. (e) Amending Chapter 30, Zoning - regarding deletion of T.C.O.'s and substantial completion within 2 years. Scheduled for the next Regular meeting. • Town of Highland Beach Town Commission • Workshop Meeting & Special March 29, 1983 Page 4 of g (f) Extension of present Building Moratorium - expiration date 5/31/83. This Ordinance will have a first reading at the Regular Meeting of April 5, 1983 and a second reading on May 4, 1983, Regular Meeting. Public Hearings will be held on April 12th and 26th at 5:01 P.M. It was the consensus of the Commission that the Regular Meeting of the Town Commission in May be held the day after elections on May 4, 1983. 83.10 Status of costs of heat/smoke detectors. Mr. Harold Hayes, Electrical Inspector, demonstrated two smoke detectors and distributed a price list. The Town Attorney was ac~ked to investigate the possibility of making the installation of smoke detectors mandatory in common areas and/or apartments or homes. 83.14 Reclarding Blue Ribbon Marina Committee Mrs. Roberts reported no additional information as yet. 83.17 Status of interviews for full-time Librarian Mrs. Roberts reported that quite a few applications were received. Out of these 5 were chosen and 2 were interviewed. Neither of the 2 seemed appropriate for the position. Mrs. Weatherford gave the Commission a summary of the Library's first year of operation. She said the library now contains 5,000 books and could accomodate 8,000 to 10,000. Approximately $25,000 has been donated by residents and developers; which purchased furniture, fixtures, and books. Mrs. Weatherford suggested a full time librarian working 7 hours a day with library hours being 10 A.M. to 3 P.M. Mrs. Roberts suggested the position be at Grade 3 with salary range from $12,688 to $18,000. It was decided that other applications be reviewed and • more interviews held. Town of Highland Beach Town Commission Workshop Meeting & Special March 29, 1983 Page 5 of 8 $3 18 Casuarina - re possible access to T.I.I.F. and F.I.N.D. parcels. This item was not discussed because Attorney Schwartz was not in Town. 83.20 Status of violation at 3801 S. Ocean Blvd. (Suarez, Architect for Mr. Serna) Mr. Suarez submitted a drawing to the Commission. It was his hope that these plans would rectify the violation. He also stated that he had gotten a 45 day extension from Mr. Hill of the Department of Natural Resources in order to get the Town's approval. Mayor Horton thanked Mr. Suarez and said the Commission would study the plan. 83 21 Letter of request from Villa Magna Mr. Hamzik, Building Official, issued a final Certificate of Occupancy to Villa Magna before they received review from the Planning Commission and the Community Appearance Board so Mrs. Roberts, after meeting with the Vice Mayor told him to rescind it, which he did. The Planning Commission will meet on April 6th and the CAB on March 31st to review the matter. Mr. Sliney stated that since the Town rescinded the final C.O., the T.C.O. is automatically reactivated and it would seem feasible to extend the T.C.O. The Consensus of the Town Commission was to extend the Temporary Certificate of Occupancy 30 days. 83.22 Ocean Dunes Mrs. Roberts explained that Ocean Dunes permit expired in September 1982 and they were granted two three-month extensions since that time. The last extension expired today. Mrs. Roberts said that in past, similar situations, the Town usually sends a letter telling them they have forfeited 10% of the bond and grant them another 30 day • extension. This will be acted upon at the next Regular meeting on April 5, 1983. Town of Highland Beach Town Commission Workshop Meeting & Special • March 29, 1983 Page 6 of 8 83.23 Status of Highland`s Place Building permit issued April 7, 1982. Mrs.. Roberts said that Highland's Place Building Permit will expire next week and when they are ready to start work, all new permits must be issued. THE SPECIAL MEETING WAS CALLED TO ORDER AT 4:05 P.M. ALL COMMISSIONERS WERE PRESENT. 1. Coronado - Rectuest for Final C.O. East Tower Mr. Hamzik made an on-site inspection 3/29/83. He proceeded to go over a check off list with the Commission saying that all construction had met the Standard Building Code and everything was complete with the exception of some screening. Mr. Mass, Vice President of Trafalgar Developers, said by the end of the week all common areas will be completed. Mr. Mass agreed to give the Town a bond for a four car deceleration lane - $10,000; drainage bond (lift station) $5,000; and a letter of indemnity and hold harmless unlimited. Commissioner Walker said that a parent company is not responsible for a subsidiary re "hold harmless", the Town should get the letter of "hold harmless unlimited" from General Electric itself. Mr. Mass will have the bonds and letter available before Thursday, March 31, 1983. The Town Commission called a SPECIAL MEETING for Thursday, March 31, 1983 at 1:30 P.M. at which time a final Certificate of Occupancy may be issued. 2 Straw vote for discussion: (a) Matters relating to AlA. Mr. Myers and Mr. Dent, residents, expressed their opinions. Mayor Horton said we will be losing 12 ft. of the West side of the road if AlA is widened. • Town of Highland Beach Town Commission Workshop Meeting & Special March 29, 1983 Page 7 of 8 It was the consensus of the Commission to put this issue on the May 3, 1983 ballot. The wording was finalized. (b~ Matters relating to Bethesda Hospital District Mayor Horton explained that the South Palm Beach tax district asked us to canvass our people to see if we would go along with them in fighting withdrawal of Boca Raton from the Bethesda Hospital District. Commissioner Sullivan was against interfering in the affairs of Boca Raton; Mrs. Gerber, resident, suggested we encourage a hospital West of Boca; and Commissioner Basso was in favor of postponing the issue for another year. All were in agreement. 3 Appointment of member requested by Palm Beach County Municipal League regarding new gas tax distribution. Mrs. Roberts suggested Jane Rayner, Chairman of the Financial Advisory Board, be appointed and the Town Commission agreed feeling this was a fine choice. Mrs. Rayner has agreed to this appointment and the Town Commission confirmed same. MOTION by Commissioner Sullivan/Basso to ADJOURN the SPECIAL MEETING. Time 5:20 P.M. The WORKSHOP MEETING continued immediately with all Commissioners present . 83 25 Request from Lyle Gibson re property North corner AlA and Highland Beach Drive. Mr. Gibson addressed the Commission requesting permission to build two additional bedrooms on the building. Commissioner Walker said this would increase the non- conformity and could not be done. • .. Town of Highland Beach • Town Commission Workshop Meeting & Special March 29, 1983 Page 8 of 8 After some discussion, it was the Consensus of the Commission to deny this request. MOTION by Commissioner Sullivan/Vice Mayor Blosser to ADJOURN. All voted Aye. Time: 5:35 P.M. ~ --~~ APPROVED: _ Louis ~. Orton, Mayor Mary~Louise G. Blosser, Vice Mayor John J. Basso, Commissioner ATTEST: ~~~ ~~ ~~~ Date: /~ ~h/ ~~~.~ Edward J. Sullivan, Commissioner Harry Wal er, Commissioner