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1984.08.21_TC_Minutes_Workshop ~ ~* ~ .+ TOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission WORKSHOP TO REVIEW PROPOSED 1984/85 BUDGET Tuesday, August 21, 1984 1:30 P.M. A Workshop Meeting to review the proposed 1984/85 FY Budget was called to order by Mayor Louis Y. Horton at 1:30 p.m. in the Town Commission Chambers at Town Hall. Also present were Vice Mayor Mary Louise G. Blosser, Commissioner John J. Basso and Commissioner Betty Jean Stewart. Commissioner William E. Paul was absent. Also present were Financial Advisory Board Chairman Dr. Jane Rayner; Town Manager Elaine 41. Roberts; Finance Director M. Maree Fowler; Town Clark Mary Ann Whaley; citizens and the general public. Discussion ensued regarding a letter of Mayor Doak Campbell of Delray Beach regarding the Wastewater study performed by Greeley and Hansen and the setting of a meeting with the engineers. A meeting will be held with the Mayor, Commissioner Basso and Larry Adams of CDM to re- view the matter prior to any meeting being set with Greeley and Hansen. • The ten month financial report was reviewed by the Town Commission prior to beginning the study of the proposed 1984/85 budget. The Vice Mayor cited the growth of the number of employees and payroll since 1979 and requested the Finance Director to collate some figures in order to determine percentages in increased salary costs, etc. The Vice Mayor also reported on a new law in which condominium owners could now appeal the assessments determined by the County Property. Commissioner Stewart expressed concern as to the payment of the fire service contract and was advised that the contract called for payment on receipt of same by the Town through the taxing process. It was noted that the money from. the. sale of land adjacent to the Water Treatment Plant. was. now in the General Fund. It was the opinion of the Finance Director. that these funds should be retained in the Enterprise Fund Budget. However, the FAB felt that these funds should be retained in the General Fund. Information will be gathered on the action taken by the. Town Commission with regard to these funds. It was further noted that a recommendation would be forthcoming to in- crease the water and sewer connection fees to $700 each which would increase any reserve in that account for emergency purposes. The budget was then reviewed department by department with adjustments being made to several accounts which will be reflected in the next • draft submitted to the Town Commission. Further information with regard to the library will be obtained for further consideration. : ,~ -,-' • Town Commission Workshop Meeting on Budget August 21, 1984 Page 2 of 4 A memorandum of July 25 from the Town Manager, which incorporated a list of requests resulting from a meeting of the Town's Department Heads was then reviewed, as follows: 1. Convertible Sick Leave (request the current allowance be increased from 4-1 to 2-1.) Substantial discussion ensued in which the consensus of the Town Commission was that the entire convertible sick leave policy be reviewed with a view toward creating an HMO or other means of compensation during time of illness. 2. Sick Leave (request the present 3 month waiting period to be reduced to 30 days. Also that sick leave be allowed for illness in the immediate family.) • This request was also expanded to include requesting that the 3 month waiting period for inclusion in the group insurance plan be reduced to 30 days. It was the recommendation of the FAB that the sick leave waiting period be reduced to 30 days, that time off for illness in the immediate family be disapproved, and that the reduction to 30 days for inclusion in the group health plan be studied further. These recom- mendations were concurred in by the Town Commision. 3. Compassionate Leave (request to include brother-in-law, sister-in-law, grandparents and any other close relative, the latter at the discretion of the Department Head.) The FAB recommended that brother-in-law, sister-in-law and grand- parents be included without any stipulation to "other close rela- tive" being included. The Town Commission concurred in this recom- mendation. 4. Vacation Leave (request to include 20 working days after „years employment.) • The FAB recommended that 20 working days be awarded after 10 years of continuous employment. However, it was the consensus of the Town Com- mission that 20 working days be awarded after 12 years of continuous service to the Town. It was also the consensus of the Town Commision that vacation leave be taken during the year accumulated, with the various department heads assuring proper coverage of all Town Depart- ments. This meeting was recessed from 5:01 p.m. until 5:15 p.m. during which time a public hearing regarding the proposed Zoning Ordinance was held. _ ~ ~, Page 3 of 4 Town Commission • Workshop Meeting on Budget August 21, 1984 5. Salary Schedule (request that the final step be increased from 5 to 8, resulting in the maximum being attained in 7 years . ) The FAB recommended that this request receive additional study prior to any determination being made. This was the general consensus of the Town Commission and therefore, the salary schedule will remain at 5 steps at the present time. 6. Merit Increases {request to eliminate evaluation form and grant [or deny] merit increases on anniversary date rather than the 1st day of the subsequent month.) The FAB had no recommendations regarding this item. It was the con- sensus of the Town Commission that some sort of evaluation should be followed, which matter will be taken up by the Ad Hoc Evaluation Committee. It was the consensus that the second part of the request, involving the merit increases to be effective on anniversary dates, be approved. 7. Differential Pay (request to compensate the night shifts of • the PoliciL Department and Utilities Department.) The FAB recommended disapproval of this request, with the Town Commission requesting additional information regarding the rotation of the depart- ment personnel. The Finance Director then advised the Town Commission of the FAB's recommendation of a 4.2~ Cost of Living Increase based on the CPI for the year May, 1983 - May, 1984, complimenting the Town Staff and requesting that the caliber of personnel employed be considered when the Town Commission determines the awarding of a Cost of Living Increase. At 5:35 p.m., this meeting was recessed until 1:30 p.m. Thursday, August 23, 1984. .. .' Town Commission Workshop Meeting on Budget August 21, 1984 Page 4 of 4 APPROVED : ~ ~.~ Louis Orton, Mayor Mary ou~ise G. ~losser,Vice Mayor c: ATTEST: -~ ~- TOWN CL K DATE : l~ ,~~. ~~ hn as Commissioner Bet y Jean Stewart, Commissioner (Absent) William E. Paul, Commissioner