1984.06.26_TC_Minutes_Workshop~- ,
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TOWN OF HIGHLAND BEACH, FLORIDA
Minutes of Meeting of Town Commission
WORKSHOP MEETING
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Tuesday, June 26, 1984 9:3(~ A.M.
A Workshop Meeting of the Town Commission was called to order by Mayor
Louis Y. Horton at 9:3PJ a.m. in the Town Commission Chambers at Town
Hall. Also present were Commissioners William E. Paul and Betty Jean
Stewart. Vice Mayor Mary Louise G. Blosser and Commissioner John J.
Basso were absent.
Also present were Town Attorney, Thomas E. Sliney; Town Manager Elaine
W. Roberts; Town Clerk Mary Ann Whaley; citizens and the general
public.
Public Comments and Requests:
Mr. C. D. Milani addressed the Town Commission and cited a letter from
him dated June 25, 1984 in which he is requesting an extension in the
time to secure a building permit on his property until two years from
the date of the recent Stipulation of Settlement rather than the
approved one year. Mr. Milani indicated that he would be willing to
provide tree plantings along AlA costing approximately $30,~~J~-$4~,0p0
in return for the Town's consideration of his request. Mr. Milani
further requested that the matter be referred to the Greening
Committee for their recommendations prior to the Town Commission
taking any action on the matter. This matter will be discussed
further at the July 3, 1984 Regular Meeting.
Mr. Michael Walther of Arthur Strock and Associates addressed the Town
Commission with regard to the pending DER application regarding the
proposed dock and seawall at the Holiday Inn. After discussion and
notation that both matters had been reviewed by the Planning
Commission, it was Mr. Walther's request that same be approved by the
Town Commission. It was the consensus that with regard to the seawall,
if a written recommendation were received by the Town Commission from
the Planning Commission in time for the July 3, 1984 Regular Meeting,
the matter would be addressed with a view toward approval at that
time. With regard to the request involving the dock on the
Intracoastal side, the Town Attorney will render an opinion as to
whether the Town can reserve its rights to later disapprove the
project if no objection to the dock is given to the DER at this time.
Mr. Walther stressed that the Walsh family only intends to use the
dock for private recreational purposes and further that the dock
requested had been reduced to an 80' length.
Mr. Michael Dent addressed the Town Commission reminding them of the
5' width limitation on docks and also recommended that piling permits
on projects (LeConcorde specifically) should be considered a part of
the building permit. Mr. Dent also stated that a one building plan on
the Milani site would have been preferred over a two building plan,
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• which had been approved by the Town Commission. Mr. Milani, who was
present, indicated that the property was in the process of being
purchased and the new owner had intentions of submitting a new one
tower plan for consideration by the Town Commission.
84.2 Boards and Committees:
The Town Commission will take action on the re-appointment of Mr. Guy
Galizia as a Regular Member of the Community Appearance Board at the
July 3,1984 Regular Meeting.
The Code Enforcement Board Alternate Member vacancy will be studied
further prior to action.
The resignation of Mr. Eugene Snyder from the Planning Commission will
be accepted at the July 3,1984 Regular Meeting. With regard to the
Alternate Member vacancy existing on this Commission, the Town Manager
will encourage input from the other boards to solicit recommendations
on the filling of this vacancy.
It was the consensus of the Town Commission that the Town Manager/Town
Clerk be appointed as Regular Member/Alternate Member to the Palm
Beach County Municipal League meetings. This action will be taken at
the July 3, 1984 Regular Meeting.
84.3 Proposed Ordinances and Resolutions:
• a) An Ordinance of the Town of Highland Beach to be
designated as the partial building permit moratorium
ordinance; relating to suspension of applications for
building permits for new construction and the issuance
thereof; making legislative findings of fact; declaring
the legislative intent and purpose of this act; declaring
a moratorium on applications and issuance of building
permits for new construction; and providing for an
immediate effective date.
This Ordinance was discussed and a Special Meeting immediately held
for the adoption of the Ordinance.
b) An Ordinance of the Town of Highland Beach, Florida,
amending the Code of Ordinances of the Town of Highland
Beach, Chapter 6, entitled "Beaches and Boats", Section
6-1 entitled "Parking of Boats".
Commissioner Paul asked whether this ordinance would include those
boats parked on the beach. Commissioner Stewart recommended that the
ordinance be re-drawn to refer to boats "visible from public roads in
Town" rather than the referral to AlA and further that the term
"enclosed" garage be used in place of "covered" garage. Discussion
ensued regarding mooring standards for boats on the beach. Mr. Red
• Taylor will be asked for information regarding this matter. This
proposed Ordinance will be placed on the July Workshop Agenda.
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c) Ordinance amending Southern Bell Franchise -
Attorney Sliney advised the Town Commission that the most recently
drafted amendment to the franchise had been forwarded to the attorney
for Southern Bell, however, no response had been received. Further,
Attorney Sliney indicated that he had received information from the
Florida League of Cities regarding practices of other Florida cities
with regard to telephone franchises and recommended that this matter
be held in abeyance until he had an opportunity to study the
information received. This matter will be placed on the July Workshop
Agenda.
d) Ordinance regarding recreational vehicles -
A copy of the proposed amendments as recommended by the Code
Enforcement Board will be given to Chief Cecere for his review. This
matter will be placed on the July Workshop Meeting Agenda.
84 28 Bel Air Drive re-surfacing bid package review.
At the request of Commissioner Paul, Item Number 84.28 regarding the
re-paving of Bel Air Drive was then discussed as Mr. Jay Ameno of Camp
Dresser and McKee was present. Mr. Ameno indicated that the bid
package had been submitted to the Town Commission and he gave a brief
summarization of the contents of same. Mr. Ameno indicated that it
• was the engineer's estimate that the project would cost between
$50,pg0 - $60,(~g~. Mr.Ameno stated that the solicitation and tabula-
tion of bids could be handled by CDM under their general agreement
with the Town. It was the consensus of the Town Commission that the
bid specifications be reviewed and the matter taken up at the July 3,
1984 Regular Meeting.
84.3 Proposed Ordinances and Resolutions (Cont'd):
e) Ordinance regarding emergency seawall measures -
It was noted that the CEB was awaiting a full Board prior to making
any recommendations on this matter. Further the Town Clerk is
gathering information from the Florida League of Cities, the Municipal
Code Corporation and the International Institute of Municipal Clerks
on the subject and will submit same upon receipt.
f) Proposed Decision: Should the Town continue to opt out
of County Ordinance regarding road impact fees.
Discussion ensued on this subject with questions arising regarding the
exact use the funds received could be put to. The Town Manager will
gather further information on the use of funds prior to the Town
Commission taking any definite action on this matter.
84.8 Water Treatment Plant Items:
• 1) Landscaping and sprinkler system quotes -
It was the consensus of the Town Commission that the Town Manager
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• solicit further quotes for a sprinkler system on the water treatment
plant site. Landscaping quotes previously received were discussed. The
plans will be reviewed by the Town Commission for possible action at
the July 3, 1984 Regular Meeting.
Mr. Joe Moss, Public Utilities Director was present and discussed his
progress in attempting to lower the level of chlorine present in the
Town's water supply. Mr. Moss indicated that he had lowered the level
as much as he could without affecting the lime distribution. Mr. Moss
further cited a letter from the DER regarding required testing which
is already underway in Highland Beach. Although there is no concrete
evidence on the effects of THM's, Mr. Moss will ask DER in West Palm
Beach for technical assistance in monitoring levels of THM's in the
Town's water supply.
Mr. Moss indicated that he was still doing some research on job
descriptions for the Utilities Department and would submit same as
soon as possible for Town Commission consideration.
Mr. Moss recommended that the antiquated electronic system in Lift
Station No. 1 be replaced with a stainless steel panel. This was also
the recommendation of CDM, the Town's engineers. Mr. Moss has received
a quote from Edwards Electric Company in the amount of $6,60P1 in order
to get a preliminary figure on the equipment. It was the consensus of
the Town Commission that additional quotes be received at which time a
decision will be made by the Town Commission to proceed with the
• purchase of a new panel.
The Town Commission approved the payment of overtime to water
treatment plant employees who attended staff meetings during their
time off.
Mr. Moss reiterated a request for the installation of air conditioning
in a recently purchased Town truck for the water plant. Mr. Moss
indicated that the cost to install air conditioning would be
approximately $551.00 which is less than the air conditioning would
have originally cost at the time of purchase of the vehicle. Mr. Moss
also cited the necessary trips to Orlando and West Palm Beach in order
to have pumps repaired and the training which would be gained on said
trips as justification for the request. This matter will be further
studied by the Town Commission and discussed at the July Workshop
Meeting.
82.49 Delray Beach/Highland Beach Sewer Issue Status -
Mrs. Roberts indicated that she was awaiting a report from Greeley and
Hanson which will be submitted to the Town Commission upon receipt.
83.74 County Sanitation Contract -
It was noted that with regard to the amendment to the County
• Sanitation Contract, this matter was being deferred until the return
of Commissioner Basso, at his request. The Town Manager indicated
that Maree Fowler, Finance Director, had been meeting with Mr.
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Gaudette regarding the tipping fees which have been withheld by the
Town of Highland Beach since October, 1983 pending amendment to the
Contract. It was the joint recommendation of the Town Manager and the
Finance Director that approval be given to disburse the $8,550.00
held (9 mos. @ $950.001 per mo.) to County Sanitation. This matter
will be placed on the Consent Agenda for the July 3, 1984 Regular
Meeting.
84.24 Memorandum dated 5/29/84 from Building Official regarding
increase in building permit fees.
As the Building Official was presently on an inspection of a Town
project, the matter was deferred until later in the meeting.
84.25 Request from FP&L to construct proposed electrical service at
WTP for Stevenson Design project.
Questions were raised as to accessibility to FP&L trucks to the
location at which a pole was being requested. Additional information
regarding location will be obtained and Mr. Dave Hills of FP&L who
initiated the request will be asked to attend the July Regular Meeting
in order to answer questions prior to any action being taken on this
matter.
84.26 Status of quote for new gooseneck microphones and lecturn.
• Mrs. Roberts indicated that she had received quotes for 7 gooseneck
microphones (using the existing stands and microphone bases) and one
for a lecturn if required at a cost of $98.00. It was the consensus
of the Town Commission that a lecturn was unnecessary and that a
lapel microphone previously purchased by the Town be used for
presentations when necessary. The Town Commission directed the Town
Manager to proceed with the purchase of the 7 gooseneck microphones
for the Town Commission, Town Manager and Town Clerk seats in the Town
Commission Chambers.
84 27 Quote regarding room divider and/or other security measure for
main office and building department.
The matter of security measures for the main office and building
department was discussed. At the recommendation of Commissioner
Stewart, Mr. Irving Saunders of the Planning Commission, who is an
architect, will be asked for his suggestions and recommendations in
this matter. This matter will be placed on the July Workshop Meeting
Agenda.
84.29 Boca Highland Sales Center permit extension.
It was noted by the Town Manager that the sales center permit was paid
up until the end of September. It was the consensus of the Town
• Commission that the permit be extended until the end of September,
therefore, this matter will be scheduled for the July 3, 1984 Regular
Meeting for action.
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REPORTS: TOWN COMMISSION:
Mayor Louis Y. Horton - No report.
Vice Mayor Mary Louise G. Blosser - Absent.
Commissioner John J. Basso - Absent.
Commissioner William E. Paul -
Commissioner Paul addressed the letter of 6/13/84 from the DER
regarding the Holiday Inn proposed dock and noted that any objection
to the project was necessary by July 4, 1984. Commissioner Paul asked
that the Town Attorney give an opinion as to whether the Town could
preserve its rights to object later if no objection was voiced now.
The Town Manager was directed to send a telegram and follow-up letter
to the DER requesting an extension of time on the matter until August
7, 1984.
84.24 Memorandum from Building official regarding permit fees (cont'd
Mr. Sutherland, Building Official was in attendance and recommended a
l~°s increase in building and other permit fees charged by the Town.
Mr. Sutherland will obtain further information, specifically the fee
schedules of Boca Raton and Delray Beach, and compile a comparison
sheet for review by the Town Commission prior to its next Workshop
• Meeting, at which time this matter will be further discussed.
REPORTS:TOWN COMMISSION: (CONT'D)-
Commissioner Betty Jean Stewart -
Commissioner Stewart indicated that she was gathering information
regarding a proposed "bell" ordinance to regulate safety equipment on
bicycles in Town. Commissioner Stewart expressed the opinion that even
though such an ordinance may be difficult to enforce, one should still
be considered. The Town Manager cited the fact that Mrs. Bonny had
been hit by a bicycle during the past weekend and seriously injured.
Mrs. Roberts also indicated that additional signs were being placed on
the path to caution both bicycle riders and walkers. Commissioner
Paul recommended that something be placed in The Bulletin to encourage
safety on the path. Commissioner Stewart will pursue the matter to
see what Palm Beach County is doing on the subject and will report
back to the Town Commission at an early date.
REPORTS: TOWN ATTORNEY:
Attorney 5liney advised that the Board
jurisdiction on the application before
Walk West) matter and the denial of the
building permit on the project. Also,
Court action on this matter arising out
Appeals Board's denial of a new permit,
advisement by the Judge in the matter.
of Adjustment had denied
them regarding the ITCO (Beach
Town Commission to extend the
with regard to the Circuit
of the Moratorium Variance
a Motion to Dismiss was under
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Attorney Sliney is working on recommendations regarding the electoral
requirements for candidates at the request of Vice Mayor Blosser.
Attorney Sliney advised that with regard to the Coronado matter, he
had requested the Building Official, Mr. Sutherland, to review the
files to determine a reasonable solution to the matter of the
screening of the garage. It was noted that due to some technicalities
in the bond i.e. no time limit, etc., that the Town was only in a
position to negotiate the best it could to arrive at a reasonable
solution. Mr. Sliney will write back to the representatives of the
Coronado project upon his receipt of the requeted opinion from Mr.
Sutherland.
REPORTS: TOWN MANAGER:
The Town Manager cited a letter dated June 21, 1984 from Irving
Saunders, Chairman of the Planning Commission requesting permission to
retain Mr. Marvin Sanders to study newly received plans for sites B
and C at Boca Highland. It was the consensus of the Town Commission
that the report regarding the plans already denied on sites B and C be
received prior to the further study of the new plans by Mr. Sanders.
The Town Commission will await a determination countywide regarding
the gas tax prior to making any decisions regarding the approval of an
Interlocal Agreement on the matter. Mrs. Roberts will advise the
District Engineer of the Town Commission's desire on the matter.
• Mrs. Roberts indicated that vehicle replacement policies from
neighboring municipalities had been obtained and were available on the
clipboard for Town Commission review.
The Town Manager indicated that she had received two bids for the sale
of the Town's Scout vehicle being from Bruce Sutherland in the amount
of $555.410 and from Lt. James Carroll of the Del Trail Fire Department
in the amount of $503.00. It was further noted that the Ford dealer
which had been approved for a purchase of a new Building Department
automobile had offered a $500.00 trade in for the Scout. It was the
consensus of the Town Commission that the Scout be traded in on the
newly approved Ford Escort being purchased.
Mrs. Roberts reported that the new CDC charge for 1984/85 would be an
increase of 6.75°s or approximately $14,600 for the Town of Highland
Beach. There were no objections.
The Town Manager advised that a request had been made by an employee
who has been with the Town for over 10 years to be given 4 weeks
vacation time. Mrs. Roberts also advised that the Department Heads
had submitted a list of items to the FAB for consideration with a 4
week vacation time being requested for those employees of 8 or more
years. The Town Manager will obtain information from neighboring
municipalities (preferably small towns i.e. Gulfstream) to submit to
the Town Commission prior to the Regular Meeting for possible action
on this subject.
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• It was noted that Mr. Sutherland, Building Official's memorandum
regarding energey conservation would be addressed at the July Regular
Meeting.
The Town Manager reported that a field trip regarding the Drexel
project would be held on June 27, 1984 at 9:30 by the Planning
Commission and CAB and invited those interested to attend. With
regard to the Drexel matter, it was noted that Attorney 5liney and the
Building Official were gathering information for the July Regular
Meeting for a possible determination in this matter. Commissioner
Stewart noted that Mr. Totz, who represented Drexel Management would
be back in Town on July 10, 1984 and would be requesting the status of
the matter at that time. Mr. Dent indicated that the Town should
consider in its negotiation with Drexel Management the possibility of
taking certain property from Drexel with a view toward the expansion
of the Fire Department in the future.
There being no further business to come before the Town Commission at
this Workshop Meeting, same was adjourned at 1:00 p.m.
APPROVED: /
Louis Horton, M~,a~yor
Mares Lou~se~G los1~se Vice Mayor
J n as3`~a-; Commissl ner
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William E. Paul, Commissioner
Betty Jean Stewart, Commissioner
ATTEST:
TOW CLE
DATE: ~'-/~-~~
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