1984.06.05_TC_Minutes_RegularI
• TOWN OF HIGHLAND BEACH, FLORIDA
Minutes of Meeting of Town Commission
REGULAR MEETING
Tuesday, June 5, 1984 1:30 P.M.
A Regular Meeting of the Town Commission was called to order by Mayor
Louis Y. Horton at 1:30 p.m. in the Town Commission Chambers at Town
Hall. Also in attendance were Vice Mayor Mary Louise G. Blosser,
Commissioners John J. Basso, William E. Paul and Betty Jean Stewart.
Also present were Town Attorney Lewis Petzold; Town Manager Elaine W.
Roberts; Town Clerk Mary Ann Whaley; Chief of Police William Cecere;
citizens and the general public.
The pledge of Allegiance to the Flag was given.
Approval of Minutes:
March 27, 1984 - Workshop Meeting
April 23, 1984 - Workshop re Fire Study
April 24, 1984 - Workshop Meeting
• May 2, 1984 - Election Canvassing Board
May 2, 1984 - Regular Meeting
May 8, 1984 - Special Meeting on Zoning
May 9, 1984 - Recessed Special Meeting on Zoning
The minutes were approved as submitted.
Public Requests:
Mr. Eugene Slattery addressed the Town Commission in support of the
newly formed PACT organization (Parents Against Crime Together) along
with Mrs. Elaine Ollinger, President of PACT. Mr. Slattery and Mrs.
Ollinger solicited the Town's support of this organization and re-
quested the Town to adopt a Resolution formalizing same. Mr. Slattery
noted that Boynton Beach and Delray Beach had adopted the Resolutions
and that Boca Raton had the matter on their Agenda for possible
action. Mayor Horton asked Mr. Slattery to submit a copy of the
requested Resolution and assured Mr. Slattery that the Town of
Highland Beach would support such a worthwhile organization.
Mr. Earl Totz, representing Drexel Properties, addressed the Town
Commission regarding his request of May 10, 1984 involving an exten-
sion of time on the Drexel project. Mr. Totz submitted documentation
for Town Commission review. The Town Manager issued Mr. Totz a
receipt and advised that a copy of the information would be made for
• Town use and review. The Mayor then called a Special Meeting for
Tuesday, June 19, 1984 at 3:00 p.m. to further discuss this matter.
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Mr. Totz also requested that the Town check into the matter of foxes
running loose on Bel Lido island. Mr. Totz indicated that the number
of foxes observed in the Bel Lido Subdivision was creating a problem
for the residents there. The Chief of Police was present and stated
that he would look into the alleviation of this problem.
Discussion ensued regarding the microphone system in the Commission
Chambers. It was noted .that some of the residents who attended the
meetings were having trouble hearing the Town Commissioners unless they
spoke directly into the microphone. Commissioner Basso requested that
the Town Manager look into the provision of "gooseneck" microphones to
alleviate the problem.
Mr. Michael Dent addressed the Town Commission thanking them for the
consideration in researching the problem of the microphones; opposing
the consideration of the proposed "Land Filling" ordinance, stating
that the matter should be solved with direct correspondence with earh
individual developer and not by ordinance due to enforcement problems;
and reiterated the Bel Lido fox problem.
REPORTS: TOWN COMMISSION -
Mayor Louis Y. Horton -
The Mayor stated that due to the upcoming budget and other factors, the
Financial Advisory Board Alternate vacancy should be filled and there-
fore recommended Mr. Reese James for that position. MOTION was made by
• MAYOR HORTON/VICE MAYOR BLOSSER that Mr. Reese James be appointed as
the Alternate Member of the Financial Advisory Board for a term of one
year. The MOTION carried unanimously.
The Mayor also expressed concern regarding the unauthorized use of the
Town's private beaches by non-residents. The matter was discussed and
Chief Cecere stated that he would begin to issue warning citations to
violators in an effort to deter non-residents from using the beach.
Vice Mayor Mary Louise G. Blosser-
The Vice Mayor advised that she had been in touch with Dr. Tomeski
regarding the Ad Hoc Evaluation Commission and expected a meeting of
same to be held during July. The Vice Mayor then excused herself from
the remainder of the meeting.
Commissioner John J. Basso-
No report.
Commissioner William E. Paul-
Commissioner Paul cited a report submitted by the Town Clerk dated June
5, 1984 stating a needs assessment, feasibility study and recommen-
dation for the purchase of a micro-computer/word processing system for
the Town. Commissioner Paul stated that due to the urgency involved in
the preparation of the zoning ordinance, action should be taken on the
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matter at this meeting. The report was reviewed by the Town
Commission. MOTION was made by COMMISSIONER BASSO/COMMISSIONER PAUL to
approve the purchase of an IBM PC, accessories and maintenance agree-
ment from THE COMPUTER STORE in Boca Raton at a cost of $5,88g.8~J
concurring in the recommendation of the Town Clerk. The MOTION
carried unanimously. Commissioner Paul also stated the Vice Mayor's
approval of the purchase, in her absence.
Commissioner Betty Jean Stewart - No report.
REPORTS: TOWN ATTORNEY -
In Attorney Sliney's absence, Attorney Petzold had no report.
REPORTS: TOWN MANAGER -
The Enterprise/Utilities Budget was then discussed as submitted with
the recent amendments made at previous Town Commission meetings. Mr.
Joe Moss, Public Utilities Director was present. MOTION was made by
COMMISSIONER PAUL/COMMISSIONER BASSO to approve the budget as sub-
mitted. The MOTION carried unanimously. Discussion then ensued
regarding the salary schedule built into the budget with a view toward
an effective date for the salary schedule. MOTION was made by
COMMISSIONER BASSO/COMMISSIONER PAUL that the salary schedule become
effective as of May 1, 1984 (retro-active). The MOTION carried
unanimously.
• The Town Manager then reported on the attendance of various staff
members to professional seminars and meetings, and noted that reports
thereabout were on the clipboard for review and also reported on a
meeting held with Fire Chiefs Brice and Frye.
The Town Manager advised that the Hurrican Seminar sponsored by the
Police Department on May 30, 1984 was successful with 54 persons in
attendance per Chief Cecere.
Mrs. Roberts then gave a report on correspondence received and
available on the clipboard for review by the Town Commission.
A report of the Town Departments was given by the Town Manager.
Building Department:
C/O's have been issued on the Sylvester property and the Vittalone
Townhouses. Construction has commenced on the Casuarina and LeConcorde
projects.
The 19th revision regarding building development has been distributed.
The Building Official is reviewing th FP&L Energy Evaluation with a
view toward reducing energy costs in the Town. The Building Official
also reported on the status of the Enclaves and Edgewater projects.
Commissioner Stewart reported that the sales trailer at Royal
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Highlands was not being kept up and requested that the matter be
looked into.
Finance Department:
• The Town Manager reported on income received from investment earnings,
licenses and other sources, advising that the Town was awaiting
approximately $95,000 in delinquent ad valorem taxes. The County Tax
Collector will be requested to give information on the source of the
delinquent taxes.
Mrs. Roberts further advised that work has begun on the 1984/85 FY
Budget for the Town.
Police Department:
The monthly report has been distributed.
Hurricane Season information has been distributed throughout the Town
by the Police Department and is available at Town Hall to any
interested party. Commissioner Stewart noted that evacuation was not
given the priority in steps to be taken that it should and the forms
given out should be studied as the information was being given under
the auspices of the Town of Highland Beach. This matter will be looked
into and a clarification put both on cable television and in the next
issue of the Bulletin.
CDC will hold a meeting on June 6, 1984 at 3:30 p.m.
• Mr. Lowell Blum, Chairman of the Police Advisory Board, addressed the
Town Commission advising that in connection with the upcoming budget,
salary scales and fringe benefit packages were being reviewed by the
PAB. Mr. Blum requested that a joint meeting be held between the
Police Advisory Board and Financial Advisory Board to review the needs
of the Police Department. The Town Manager will assist in setting up
such a meeting.
Town Clerk:
The Town Manager advised that the Town Clerk was working on information
for inclusion in the 1984j85 FY Budget regarding the microfilming of
records. The Town Clerk is further studying the matter of telephone
systems for Town Hall.
Utilities Department:
The Town Manager reported on the water consumption for the preceeding
month and advised that work was completed by Harvel and Deland on Lift
Station #4. Work was being delayed on Lift Station #5 pending delivery
of pump shoes.
Mrs. Roberts further advised that the monthly report had been
distributed.
• The Town Manager further advised that a new proposed schedule regarding
the dates for public hearings on the zoning ordinance would be
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• forthcoming.
The Planning Commission will review the matter of the proposed Holiday
Inn dock and seawall at a meeting to be held on June 6, 1984.
A report has been received from .Attorney Dave Friedman regarding those
legislative bills passed which affect municipalities and was now being
reviewed by the department heads for possible recommendations for
action to the Town Commission.
REPORTS: BOARDS AND COMMITTEES -
(a) Board of Adjustment -
Studying the ITCO Properties (Beach Walk West) Petition.
A Workshop Meeting is scheduled for June 15, 1984. A Public
Hearing on a variance requested on the Kinser residence is
scheduled for July 16, 1984, the date of the Regular
Meeting. A recessed public hearing regarding TTCO is also
scheduled for 6j18j84 at 1:30 p.m.
(b) Code Enforcement Board -
One Alternate vacancy exists. This Board has submitted
recommendations regarding possible amendment to Chapter
27 which is now being reviewed by the Town Attorney.
(c) Community Appearance Board -
No report.
(d) Financial Advisory Board -
Meetings on the 1984/85 FY Budget were now being formulated.
(e) Health Officer -
No report.
(f) Library Board -
The Town Manager noted that the annual meeting had been
held and election of officers made with no changes.
(g) Planning Commission/Local Planning Agency -
Will meet on June 6, 1984.
(h) Police Advisory Board -
It was noted that Mr. Blum had addressed the Town Commission
earlier in the meeting.
• PROPOSED ORDINANCES AND RESOLUTIONS:
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1) AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA
AMENDING THE CODE OF ORDINANCES OF THE `T'OWN OF
HIGHLAND BEACH, CHAPTER 15 1/2, ENTITLED "LAND FILLING"
SECTION 15 1/2-3 ENTITLED "ISSUANCE OF PERMIT, FEE, ETC.°'
RELATING TO SAND OR FILL GENERATED BY EXCAVATION.
This ordinance was read in full by the Town Clerk. It was noted that
should anyone be adversely affected by this ordinance, relief could be
sought from the Town Commission in the way of a Special Exception.
MOTION was made by COMMISSIONER PAUL/COMMISSIONER STEWART that the
ordinance be adopted. The Town Commission was polled by the Town Clerk
with all voting aye. Mr. Dent made a comment relating to the
enforcement of the ordinance. Attorney Petzold indicated that
enforcement may create a problem, however, felt that the Town would
have adequate defenses to uphold same.
REGULAR BUSINESS:
A. CONSENT AGENDA ITEMS:
1. Approval of $3,15P1 expenditure from Hersey Products for
meter at chlorine room.
2. Approval of County Sanitation Contract.
• Due to a memorandum received from Attorney Sliney citing problems with
the proposed County Sanitation Contract, Item No. 2 was removed from
the Consent Agenda and workshopped until the June 26, 1984 Meeting.
As to Item No. 1 on the Consent Agenda, MOTION was made by COMMISSIONER
STEWART/COMMISSIONER BASSO that same be approved. The MOTION carried
unanimously.
B. ITEMS LEFT OVER:
1. Proposed adoption of Enterprise/Utilities Budget.
This matter was handled earlier in the meeting.
2. Discussion re hiring of Sanders Planning Group.
The need for specific guidelines with regard to the
the hiring of any consultants by Boards was discussed
by the Town Commission. This matter will be worked on.
Regarding the specific hiring of Sanders Planning Group,
a proposal submitted by Mr. Sanders was discussed with
a question arising regarding whether Option No. 1 of
the proposal included those items offered in Option No.
2. Mr. Sanders will be requested to give clarification
on this point. Mr. Sanders has been asked to submit his
• proposal with a date and signature on it.
The need for a petition being submitted prior to the
hiring of a consultant by a Board was also discussed and
a consensus reached that each request by a Board should
be evaluated on its own merits. The Mayor will write
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a memorandum of clarification to the Boards on this
• matter.
3. Comments re Boca Raton Comprehensive Plan.
The Town Commission was in agreement that the Town Manager
write a letter to Boca Raton to support a request in its
Comprehensive Plan not to wiaen AlA. No further comment
on the matter was given.
4. Possible approval of seawall at Co co de-mer.
The Town Commission noted that it was awaiting a letter
of recommendation from the Bel Lido Property Owners
Association prior to taking any action on the matter.
The Town Commission agreed on the concept that a seawall
was desirable at Co co de-mer, however were awaiting
final plans prior to approving same.
The Mayor then reviewed several pieces of correspondence he had
received during his recent absence, with no action being necessary.
Discussion ensued regarding the process by which the Minutes were
prepared and reviewed by the Town Commission. It was the
recommendation of the Town Clerk that minutes be prepared within 5
working days. The following 5 working days would be used for Town
Commission review and amendment. The next 5 working days would be a
final review process, at the end of which time the minutes would be
prepared in final form for submission to the Town Commission for
approval. The Town Commission agreed that this process be followed.
A Workshop Meeting to review the proposed zoning revisions was set for
Tuesday, June 19, 1984 at 2:00 p.m. It was also noted that a Public
Hearing on the proposed Moratorium Ordinance would be held on June 19,
1984 at 5:01 p.m.
BILLS FOR APPROVAL:
The Bills submitted for approval were:
Camp Dresser & McKee, Inc. $ 1,560.00
Edwards Electric Corp. of Fla. 665.00
Gee & Jenson 3,368.14
Harvel & Deland 1,200.00
J & M Painting 575.00
Miller Dodge of Delray 5,983.00
O-K Generators & Diesel Service 2,200.53
Rainbow Landscaping, Inc. 3,060.00
S A S Inc. 1,055.75
Terry Ford Company 7,522.46
TOTAL.......... $ 27,189.88
• MOTION was made by COMMISSIONER BASSO/COMMISSIONER STEWART to approve
the bills as submitted.
There being no further business to come before the Town Commission at
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this meeting, the meeting was adjourned at 4:30 p.m.
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APPROVED: / y~1 /
Lois Horton, Mayor
Mary~bll}se G. ~,losser,Vice Mayor
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h J. so, Commissioner
William E. Paul, Commissioner
Bett~i Jean Stewart, Commissioner
ATTEST:
• TOWN C RK
DATE: ~ /y~ ~ ~