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1984.04.03_TC_Minutes_RegularTOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission REGULAR MEETING Tuesday, April 3, 1984 1:30 P.M. A Regular Meeting was called to order by Mayor Louis Y. Horton at 1:30 p.m. in the Town Commission Chambers at Highland Beach Town Hall. Also present were Vice Mayor Mary Louise G. Blosser, Commissioners William E. Paul, Betty Jean Stewart and Harry Walker. Also present were Town Attorney, Thomas E. Sliney; Town Manager Elaine W. Roberts; Town Clerk Mary Ann Whaley; citizens and the general public. The Pledge of Allegiance to the Flag was given. Approval of Minutes - February 28, 1984 - Workshop Meeting February 28, 1984 - Recessed Workshop on Zoning March 6, 1984 - Regular Meeting March 8, 1984 - Special Meeting March 8, 1984 - Recessed Regular Meeting March 8, 1984 - Moratorium Variance Appeals Board (Highlands Place ) March 20, 1984 - Moratorium Variance Appeals Board (Beach Walk West) An amendment to the March 6, 1984 Regular Meeting minutes was submitted by Commissioner Stewart involving the wording of the request of Gene Joyner to review proposed landscaping plans f~ the Town's property located in Boca Raton at the water treatment plan. The minutes were then approved with the amendment to the March 6, 1984 Regular Meeting minutes. Public Reauests- Mr. Larry Sorenson of Federal Maintenance addressed the Town Commission requesting that the check be drawn for the balance owed to Federal Maintenance and held in the Finance Office for issuance as soon as all the matters as requested by the Town Manager on the pedestrian path were complied with. Discussion • took place regarding the remaining issues including matters Town Commission April 3, 1984 . Regular Meeting Page 2 of 11 involving Seagate, the Shubert property and other items which were considered incomplete by the Town. MOTION was made by COMMISSIONER STEWART/COMMISSIONER PAUL that the check be drawn and given to Federal Maintenance as soon as the Town Manager was satisfied that all matters had been cleared up. The MOTION carried unanimously. Mr. Charles Arbetman, resident of Braemer Isle, addressed the Town Commission again complaining about the Boca Highland Sales Center being used for re-sale purposes. Mr. Arbetmen also re- quested that the. hearing scheduled for April 10, 1984 be re-set for April 13, 1984 for the convenience of those Boca Highland residents who were planning to leave Town. The change of the April 10, 1984 meeting had been precipitated by a letter from Mr. Delaney indicating that the April 10 date was not good for his representatives to be present. The Town Manager will get in touch with Mr. Delaney with a view toward setting the hearing at 1:30 p.m. on April 13, 1984. Attorney Sliney distributed a proposed Ordinance regarding the • regulation of sales offices in Town restricting same to new sales only. The matter was discussed indicating that the Boca Highland Sales Center request for extension was still pending. In anticipation of the passage of a regulatory ordinance, MOTION was made by VICE MAYOR BLOSSER/COMMISSIONER PAUL to extend the permit on the Boca Highland Sales Center for 45 days. The Mayor then read the proposed Ordinance in its entirety, after which it was noted that the matter would be discussed at the April Workshop Meeting. This meeting was recessed and a Moratorium Variance Appeals Board meeting held. Upon re-convening the Regular Meeting, it was noted that the subject of the Moratorium Variance Appeals Board was the Beach Walk West project. It was further noted that a request for the extension of a building permit by Itco Properties was still pending before the Town Commission. MOTION was made by VICE MAYOR BLO5SER/COMMISSIONER PAUL that the Town deny the extension of the permit as requested in a letter of 11/29/83. The MOTION carried unanimously. Town Commission April 3, 1984 • Regular Meeting Page 3 of 11 REPORTS: TOWN COMMISSION: Mayor Louis Y. Horton - .Reported on a letter received from Attorney Ronald Sales regarding a request for relief from the Moratorium Variance ordinance with regard to Ocean Terrace. Attorney Sliney indicated that he had talked to Attorney Sales and recommended that he submit an appropriate request for a hearing before the Moratoium Variance Appeals Board along with the required $500 fee. Attorney Sliney will write a letter reiterating his request and recommendation to Attorney Sales. The memorandum which was submitted at the Workshop Meeting regarding a proposal for the initiation of a Highland Beach Fire Department was then discussed. Vice Mayor Blosser reiterated her position that proceeding with the formulation of a fire department did not reflect the sentiment of the residents with whom she had been in contact. Concerns were raised regarding the quality of service which can be expected under the new county system, the figures as prepared in the memorandum and the timing of the proposal. It was the consensus of the Town Commission that a Workshop Meeting be set on this subject and that the Town Manager invite the newly appointed CountyFire Chief as well as the Assistant County Administrator and possibly the Public Safety Director from Ocean Ridge. Mrs. Roberts will try to set this meeting for Monday, April 23, 1984 at 1:30 p.m. Vice Mayor Mary Louise G. Blosser - No Report. Commissioner William E. Paul - No Report. Commissioner Betty Jean Stewart - Commissioner Stewart reported on observing a County Sanitation truck which drove across a grass lot and the bike path to pick up garbage. Town Commission April 3, 1984 • Regular Meeting Page 4 of 11 Inquired as to status of getting written opinion from Del Trail regarding the narrow road next to the Townhouses near BliRemer Isle. The Town Manager indicated that this matter was still being worked on with a view toward setting up a physical inspection of the site with Dei Trail. Inquired as to whether or not we had heard from the engineers regarding the proposed improvements to Bel Air Drive. The Town Manager indicated that response was overdo, that she had followed up on the matter and will again. Commissioner Harry Walker - No Report. REPORTS: TOWN MANAGER - Reported on the March 22, 1984 meeting of the Palm Beach County Municipal League stating the strong feelings expressed opposing the proposed "Sunset Law". Correspondence received included: USG5 report which has been distribued to the engineers and the Public Utilities Director; Mr. Mass of Coronado regarding the DOT decelleration lane and reporting difficulties in obtaining quotes regarding the screening of the garage; Dr. and Dr. Weiss regarding concerns about the quality of the water in Town due to recent newspaper articles; DER regarding investigation of potable water contaminants i.e. toxic waste, etc.; Attorney Petzold regarding investment of reserve sewer bond funds of the Town, a Resolution for which will be submitted later in the meeting; • Interrogatories submitted on the road and bridge fund suit; Town Commission April 3, 1984 Regular Meeting Page 5 of 11 Municipal Code Corporation advising of the Town Code amendment which eliminated any conflict regarding tempcarary C/O's; DER regarding the Drexel property marina advising of the "Intent to Issue" status of the project; Advised of receipt of the DATAGRAM which has been placed on the clipboard containing important legislative issues regarding municipalities; Copy of letter regarding Spaces and Places as written by the Town Attorney; Buildin Department: The monthly report had been submitted; C/O for Enclaves requested; Demolition permit on . Highlands Place issued; piling permit on Highlands Place issued; vacant apartments down from 275 to 258; sales trailer permit extensions for Beach Walk West and Ocean Terrace coming up in May; Density breakdown will be submitted to Planning Commission; Reported that Camino Cove 5 ales trailer intrudes approximately 5' into the Bel Air Drive right-of-way; Building Inspector will continue to work 8:00 a.m. until 3:30 p.m.; Hoffman data gathered and available in file in Building Department; notation made that the density memorandum issued regarding Boca Highland was submitted by Mr. Delaney, not Town Staff; time limit question on Hoffman RPUD will be submitted to the Planning Commission for recommendation. Finance Department: Taxes collected: $733,797 budgeted 558,025 received 175,772 balance Other revenues received from occupational licenses ($300); tax investments; $7,800 received on penalty on Massengill property. Town Commission April 3, 1984 Regular Meeting Page 6 of 11 Mary Ciomei is still working part-time; Maree Birkbeck, Finance Director attended the monthly group purchasing meeting. Police Department: Reported that a good response was being experienced as a result of the help wanted ads; meeting was held on March 21, 1984 with Police Department employees, to discuss budget and internal matters and that one hour lunches had been granted as a trial for the month of April; CDC Meeting will be held on April 4, 1984 at 2:00 p.m. Town Clerk- Town Clerk working on election and absentee ballots; tax work on parcels in Town; APB questionaires; Talen~'Bank phone calls being made. Utilities Department Water Consumption for March 37,000,000 Raw 31,000,000 Treated Orifice meter on beach side of Town used to measure finished water is not working and being repaired; testing of THM's continuing; monthly report on clipboard; recommendations regarding chloramine system still under study; $671.14 received from insurance carrier as settlement regarding lime spill incident; two new employees hired (to replace two who recently left) REPORTS: TOWN ATTORNEY - Reported that one tower plan on the Milani matter had been requested from Attorney James. Town Commission • April 3, 1984 Regular Meeting Page 7 of 11 REPORTS: BOARDS AND COMMITTEES- a) Board of Adjustment - The recent Kinser and Camino Cove variance petitions have been approved. b) Code Enforcement Board - Met on March 18, 1984 and discussed possible amendment to Chapter 27. c) Community Appearance Board - MOTION by COMMISSIONER STEWART/COMMISSIONER WALKER to appoint Mr. Arthur. Keller as a Regular Member. All voted aye. • It was noted that a request had been received from the CAB requesting the appointment of Helene Harris to that Board. It was the consensus that any further appointments be held off until the Talent Bank Applications were discussed. d) Financial Advisory Board - Met on March 12, 1984 regarding the Utilities Budgets. Awaiting response from surrounding municipalities regarding salary schedules in order to set another meeting to make recommendations to the Town Commission. e) Health Officer - No Report. f) Library Board - The Regular Annual Meeting will be held on May 18, 1984. Mr. Gene Joyner will speak at the Library Program on April 28, 1984. g) Planning Commission/Local Planning Agency - Met on March 14, 1984 regarding Zoning and will meet in all day session on April 4, 1984 to work on Zoning with a public hearing being scheduled on this matter for April 11, 1984 (Final Report) Town Commission Apri 1 3, 1984 . Regular Meeting h) Police Advisory Board - Page 8 of 11 Mr. BeiP'ilaqua present. The PAB is considering a placque or certificate of appreciation for retiring Chief Jones; expressed concern over the openings in the police department and the bad attendance record of one of the present patrolmen. PROPOSED ORDINANCES AND RESOLUTIONS: 1, An Ordinance of the Town of Highland amending the Code of Ordinances of t' Beach, Chapter 11, entitled "Garbage Section 11-13, entitled "Chars~es for on tax roll", to provide for current trash charges, Beach, Florida ze Town of Highland and Trash Disposal" dwelling units not garbage and This Ordinance was read by title by the Town Clerk, after which it was noted that discussion would be • held on the proposed ordinance at the April Workshop Meetin g. 2. Ordinance prohibiting use of sales models for purposes of re-sales - It was noted that this proposed Ordinance had been submitted and read earlier in the Meeting. Additional discussion took place regarding requiring the provisions of Section 4 to be "certified mail - return receipt requested"; the inclusion of an appeal provision; possible stricter penalties; and to provide for regulation of use of sales models for rental purposes. 3. A Resolution of the Town of Highland Beach, Florida to establish the undermentioned accounts at NCNB National Bank, Boca Raton, Florida: Money Market Investment Accounts entitled: "Town of Highland Beach Sewer System Bond and Interest Sinking Fund" and "Town of Highland Beach Sewer System Sinking Fund Reserve Account" Town Commission April 3, 1984 Regular Meeting Page 9 of 11 The Town Clerk read the Resolution, after which MOTION was made by COMMISSIONER PAUL/COMMISSIONER WALKER to adopt same. All voted aye. CONSENT AGENDA• The following Item was submitted on a Consent Agenda: Approval of quotes of Harvel & Deland regarding Lift Stations #4 and #5 {Installation of Pump Shoes - $1,200 and $2,400 respectively) MOTION was made by COMMISSIONER PAUL/COMMISSIONER ~TEWART to approve the Consent Agenda. All voted aye. ITEMS LEFT OVER- • 1. Appointment of Ad Hec Evaluation Committee - Pursuant to the recommendation of the Vice Mayor, MOTION was made by COMMISSIONER WALKER/COMMISSIONER PAUL to appoint Dr. Alex Tomeski, Mr. Harold Cohen and Mr. Joseph Martin as Regular Members and Mrs. Jane Rayner as an Alternate Member of an Ad Hoc Evaluation Committee. All voted aye. 2. Appointment of Poll Workers - Pursuant to the joint recommendation of the Town Manager and Town Clerk, MOTION was made by COMMISSIONER STEWART/COMMISSIONER PAUL to appoint Mr. Ben Stephenson as Clerk and Mrs, Martha Dempsey, Mrs. Vera Leitner, Mr. William McClarty and Mrs. Adele Allen as Inspectors, and Mrs. Mabel Polley as an Alternate Inspector for the May 1, 1984 Municipal Election. 3. Approval of revised Board Application - Town Commission April 3, 1984 Regular Meeting Page 10 of 11 The Town Board Application was submitted to the Town Commission amending the educational background catagory to eliminate reference to university attended, etc. MOTION was made by COMMISSIONER STEWART/ COMMISSIONER PAUL that the new Application Form be approved as submitted. All voted aye. 4. Temporary extension of Boca Hi Sales Center - It was noted that this matter had been handled eariier in the meeting. 5. Setting of May Regular Meeting - Due to the Municipal Election being held on May 1, 1984, MOTION was made by COMMISSIONER STEWART/COMMISSIONER PAUL that the May Regular Meeting be set for May 2, 1984 at 1:30 p.m. BILLS FOR APPROVAL - The following Bills were submitted for approval: Camp Dresser & McKee, Inc. $1,163.91 Dilworth, Paxson, Kalish et al 18,926.71 Equipto 1,224.41 Florida Muni, Self Insurers 2,496.00 Harvel & Deland 1,557.03 Gee & Jenson 908.77 Mixing Equipment Co. 877.72 TOTAL BILLS FOR APPROVAL......... $27,174.55 MOTION was made by COMMISSIONER STEWART/COMMISSIONER WALKER to approve the Bills as submitted. All voted aye. Town Commission April 3, 1984 Regular Meeting Page 11 of 11 There being no further business to come before the Town Commission, the meeting was adjourned at 4:35 p.m. APPROVED: ~~C:rt'+'~o'*'~ Louis Horton, Mayor Ma guise G. Blosser Vice Mayo: William E. Paul, Commissioner ,C,c.~" Bett Jean Stewart, Commissioner • Harry Walke Commissioner ATTEST: l~ Towi C 1 k Date: