Loading...
1985.12.30_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Monday, December 30, 1985 1:00 P.M. A Workshop Meeting was called to order by Mayor Edward J. Sullivan in the Town Commission Chambers at Town Hall. Also present were Vice Mayor Mary Louise G. Blosser and Commissioners John J. Basso, William A. Grier and Betty Jean Stewart. Also present were Town Attorney Thomas E. Sliney; Town Manager Hugh D. Williams; Building Official Bruce Sutherland; Town Clerk Mary Ann Mariano; members of the general public. The first matter on the agenda was the review of the draft audit report as submitted by Coopers and Lybrand, the Town's Auditors. Mr. Michael Johns and Ms. Janet Street were present representing the auditors. Mr. Johns distributed additional copies of the draft audit, noting that this version was the same as the draft distributed in November, except that a comment regarding the depreciation of fixed assets had been removed along with a comment regarding the filing of financial disclosures of several elected officials. Commissioner Stewart questioned the procedure as it had been decided .~ at the November Workshop Meeting that the Town Commission and staff were to review the draft audit before the Town Auditors were to be present. Mr. Johns stated that he knew of the Town Commission's November decision, and had assumed that the Town Commission meeting with staff had been held and that this meeting would be held for the purpose of answering questions arising from that meeting. Commissioner Stewart further requested information as to the Financial Advisory Board's review of the draft audit. Mr. Williams stated that they had been furnished a copy of the report, however, this matter was not scheduled for review by that Board. Commissioner Stewart noted that she had given her copies of all the audit information to Mr. Brunton of the FAB to review. The Town Commission continued review of the draft audit. It was pointed out that on Page 19 with regard to commitments and contingencies, the matter of the Delray Beach Sewer Issue was noted.. Mr. Johns then gave an overview of the report, noting that the general purpose financial statements appeared on pages 2 through 22, repre- senting the combined statements of all the Town's funds. Mr. Johns noted that a Letter. to Management regarding the findings of the Town's Auditors, along with a statement to be filed with the state in compli- ance with state statutes was also included in the draft audit. Mr. Williams noted that any points raised in the Management Letter would have to be responded to by the Town to the State upon submission of the audit report, and should be discussed. r Town Commission Workshop Meeting December 30, 1985 Page 2 of 13 Commissioner Basso requested clarification of what the "Eliminations" columns beginning on page 23 represented. Mr. Johns stated that this column was to eliminate items of interfund transactions, i.e. transfer items between the sanitation fund and the water fund. Discussion ensued regarding the submission of financial disclosure forms. The Town Clerk reported that the Supervisor of Elections Office is the agency who determines those board members who must file statements and then notifies them. The Board Members who the auditors have determined have not complied with the filing requirement will be so notified. Mayor Sullivan asked the justification for requesting information for capital outlays beyond the audit year. Mr. Johns noted that his interest was due to commitments and contingencies and his needing to know of any funds which might have been committed during the present audit year which would affect the financial statements. Mrs. Charlotte Reece, Internal Auditor for the Town, noted that an error existed in the draft audit on page 5, in the far column entitled "Variance Favorable/unfavorable", where an unfavorable amount was cited. Mrs. Reece stated that this was an error due to the fact that the amounts set aside for capital outlay was already budgeted within each individual department as a departmental expense, and there should not be an unfavorable amount shown in the report. Mrs. Street noted that this correction had been made on their working papers and would appear in the final audit when submitted to the Town. Mayor Sullivan asked if the auditor's had recommended any purchasing procedures as a part of their report. Mr. Johns stated that no suggestions had been made in that regard as they felt there were no significant problems in that area. Mayor Sullivan further requested information regarding any surveys which th auditors might have possession of regarding policies i.e. normal mileage for police cars, replacement of tires, etc. Mr. Johns stated that his office did not have the information, however, the various state and professional agencies might be able to provide same. Mr. Williams also noted that the Town had some of the requested information in the files which would be provided to the Town Commission, stating that any information compiled would need modification due to the unique characteristics of Highland Beach. Commissioner Stewart asked whether the statement on Page 28 regarding a "limited" opinion was a standard statement, to which Mr. Johns answered in the affirmative. Mr. Sliney noted that he had reviewed the draft audit and had discussed the matters of litigation with the auditors and had no comments to make on it. Town Commission Workshop Meeting December 30, 1985 Page 3 of 13 Mr. Brunton, member of the Financial Advisory Board, asked whether any additional amount should be accrued with regard to the Delray Sewer Issue inasmuch as the possibility existed that this matter was going to be extended. Mr. Johns stated that the amount noted in this year's audit report was adequate and any other sums to be considered would be determined in subsequent audit reports based on the status of the matter as that time. Mr. Williams pointed out that the final statutory date for filing the report with the State is March 29, 1986, by which time the Town must accept the report as final. Mr. Williams noted that the Finance De- partment would request an earlier resolution of the matter in order to set up the 1986 accounts using the information contained in the report. Mr. Brunton noted that the Financial Advisory Board did not have the matter of reviewing this report on their agenda, but felt that the FAB would be happy to review the matter at their upcoming January 8, 1986 meeting. Mr. Brunton also stated that to his knowledge, the members of the FAB did not have a copy of the material and would need same to discuss it on January 8. He noted that he had reviewed Commissioner • Stewart's material prior to this meeting. The Town Manager will see that the information is hand delivered as soon as possible. Commis- sioner Stewart noted that the FAB should review the data and transmit any comments or concerns to the Town Commission for their considera- tion. The Town Manager then made comments that the audit report did note that the accounting practices utlized in the Town were in compliance with all acceptable accounting procedures and did not uncover any material weaknesses in the Town's bookkeeping procedures. Mr. Williams also noted that with regard to the auditor's comments on the deferred compensation policy, that the Town will draft a policy which will require annual reports to the governing body of the status of the accounts. With regard to other matters cited in the Management Letter, i.e. investment policies, charges of administrative services against the enterprise funds, etc., the Town Manager noted that revisions were being made which should eliminate these items from the Management Letter for next year's audit. Commissioner Stewart asked that the Town Manager point out these facts to the FAB in order to gain their comments on these items. It was noted that with regard to the FAB's review of the draft audit report, it would not be necessary for the Town's auditors to attend such meeting. Town Commission Workshop Meeting • December 3PJ, 1985 Page 4 of 13 U 85.1 Public Comments and Requests: None 85.2 Boards and Committees: Lt. Colonel Francis Johnson, Talent Bank Applicant for the Police Advisory Board, was interviewed by the Town Commission. It was noted that Col. Johnson had served on the Planning Commission and various other Boards in the past. Col. Johnson noted that he would be willing to serve wherever the Town needed assistance. The review of the proposed amendment to the policy regarding the filling of board vacancies as submitted by the Vice Mayor was then taken up. Vice Mayor Blosser stated that the basic changes were due to her philosophy that boards should not be asked for recommendations for already seated members eligible for re-appointment. Further, Vice Mayor Blosser felt that the Town Commission should not be interviewing applicants who have not attended any meetings of the Board of their choice. Vice Mayor Blosser stated that her reasons for not agreeing to accept board recommendations regarding re-appointments was due to the fact that it was unfair to expect any seated board member to vote against another member of that board with regard to a recommendation. It wa pointed out that any board could opt to make no recommendation at all Also, Commissioner Stewart pointed out that there might be problems with a current member, i.e., lack of attendance at meetings, etc., that the Town Commission may not have knowledge of without receiving a re- commendation from the Board. The case of Mr. Murania of the FAB was cited, wherein Mr. Murania has been unable, due to personal circumstances, to attend meetings for approximately 8 months. Commissioner Stewart pointed out that without input from the Board Chairman, this situation could very well go unnoticed by the Town Commission. Commissioner Grier noted that with regard to the Murania situation, the requirements were specific that if a member misses three consecutive meetings, then it is considered automatic resignation and should be treated as such. Commissioner Stewart stated that the appointment review process, as presently followed, is very disorganized and that applicants should be required to attend board meetings in order to determine whether they have an actual interest in the particular board prior to being interviewed by the Town Commission. It was noted that the procedure as now followed needs revision to be of any value to the Town Commission. ~~ '1. . s ; ~'~~~ Town Commission Workshop Meeting December 30, 1985 • Page 5 of 13 Suggestions were made regarding the individual Town Commission members reviewing attendance records, as well as individually interviewing potential board members. The Mayor requested that .the Town Commission members review this matter and made any suggestions at the January 7, 1986 Regular Meeting. 85.3 Proposed Ordinances and Resolutions: None 85.33 Discussion re Water Treatment Plant 0 erations: ---~ ~~%% It was noted that Jack Lee, Utilities Director was on vacation and that Joe Sterlicchi was present to answer any questions of the Town sr J4 r Commission. K~ ` I An article submitted recently by Commissioner Grier expressing concern ~~~ of the water system was cited. The Town Manager noted that Camp Dresser and McKee, the Town's engineers, had been closed for the Christmas Holiday and had not submitted their report with regard to the wellfields. . The matter of THM's in the Town's water was discussed, with Mr. Williams noting that there were ways of eliminating them, at a certain cost. Mr. Williams also noted that during the last month a new series of primary tests had been run, however, the test results had not come back yet. Responding to Mayor Sullivan's inquiry, Mr. Williams stated that he had expressed the Town's concern to Camp Dresser and McKee at the length of time it was taking to receive their report. Regarding the damaged Intracoastal water line, Mr. Williams stated that Anchor Marine Services, Inc. had confirmed a hole in the line which they had proposed to repair at a cost of $3,490. Mr. Williams also stated that this may or may not solve the problem if, in fact, another leak was found in the line. It was the joint opinion of Anchor Marine Services, Inc. and staff that the size of the hole was in line with the volume of water lost through the line and very well could be the only problem existing on the line. It was the consensus of the Town Commission to expend $3,490 to repair the line as proposed and then determine if any other problems exist by pressurizing the re- paired line. Mayor Sullivan questioned whether there was any advantage the Town could take from having the two lines operational at one time. Mr. Williams then stated that there were a variety of things that the • second line could be used for, one of which was the increased capacity Town Commission Workshop Meeting December 30, 1985 • Page 6 of 13 of the water from Boca Raton to Highland Beach. Mr. Williams also stated that another use that could be considered would be effluent reuse should the Town ever ultimately ship sewage to the Boca Raton plant in view of the fact that the line could be used for other than potable water. It was noted however, that it's prime use at present would be for a back up water line under the Intracoastal. The matter of repairing this line will be placed on the Consent Agenda for the January 7, 1986 Regular Meeting. The next matter addressed was the fact that Boca Raton and Delray Beach are both using chloramine systems. Commissioner Grier pointed out that both of the named cities were under the federal requirements that Highland Beach was not, due to population. Mr. Williams stated that all requirements promulgated by the state to Highland Beach have been complied with. Commissioner Grier further noted that the Environmental Protection Agency in 1982 stated that they did not intend to leave the under 10,000 population areas unregulated. Commissiner Grier had a concern that in 1982 the Town was already well in excess of the EPA standard for THM levels which is set at 100 ppb (the Town level runs approx. 250 ppb). Mr. Williams noted that there is presently a difference of opinion on the effects of THM's in the water which has not been settled. Mr. Williams further stated that the THM count was directly in proportion to the amount of chlorine which is used for disinfectant, which could cause differences in test- ing results depending on where and what time a sample is taken. Again, Mr. Williams notd that if the Town Commission perceives THM's to be a major problem, it becomes a monetary consideration to transform to an ammonia system rather than the present chlorine based system. It was noted that the capital investment to transform the system would be approximately $60,000 for a manual system and $90,000 for an automated system, based on 1983 estimates. Vice Mayor Blosser noted that this investment would be for a system which would not be adaptable,. should requirements change and that an adaptable system should be considered in view of changing technologies. Mr. Sterlicchi addressed the Town Commission stating that the study of THM's was continuing and may very well be changed as far as minimum requirements. Mr. Sterlicchi also noted that research was being done on chloramine and it may turn out that they are more harmful than THM's. Commissioner Grier stated that he was concerned that there was a governmental standard that the Town did not meet, regardless of the population exemption. Commissioner Grier further stated that the exemptions to communities under 10,000 was due to cost restrictins in most small towns, which should not be a detriment due to the make of this town, and should be considered. • Town Commission Workshop Meeting December 30, 1985 Page 7 of 13 It was noted that the February edition of The Bulletin will be devoted to the provision of water to the Town and the concerns could be expressed to get an idea of how the residents in Town feel about the problems and possible solutions. It was the consensus of the Town Commission that the facts be presented clearly and accurately. Commissioner Stewart noted that on November 5, 1985, she took an informal survey of the residents of the Town and the concern for water is evidenced by the spending of money to change and improve water by the purchasing of home filters. Commissioner Stewart noted that 94 households surveyed used the water without filters or purifiers. 145 households surveyed used filters or purifiers, while 84 households buy bottled water, which proves a definite concern for the quality of water in Town. Commissioner Basso stated that the Town should be very aware of the concerns and should keep abreast of all the information available from state agencies with a view toward the lasting improvement of the system by a piecemeal schedule spreading the cost over the years. It was noted that the improvement of the system to a chloramine system • could be budgeted in the course of one year. Mayor Sullivan noted a countywide survey in which the number one concern of respondents was the quality of water. Commissioner Grier noted that the Town had just talked about the THM factor which was only one of many organisms which needed study in the water supply. Commissioner Stewart noted a publication distributed by the DNR citing approximately nine types of tests which are required dealing with contaminants in ground water. Commissioner Stewart noted that she had requested information regarding whether the Town had complied with these organic tests which had not been provided. Mr. Williams noted that the requested information had been placed on the clipboard since Commissioner Stewart's last inspection of the clip- board. Mr. Sterlicchi stated that the volatile and synthetic testing had been done and reports would be supplied. Commissioner Stewart pointed out that the problem in Florida was a decaying environment, with decaying root systems etc. due to heavy rains which creates organics in the ground water. Mr. Sterlicchi noted that the location of water in Florida was more of a concern because the water table was so close to the surface and did not have the benefit of the natural filtration of areas with a deeper water table as in the northern states. Mr. Williams stated that the Town was presently involved in a study to • deal with the "quantity" of water in a three step procedure which would ultimately get into the "quality" of water. The Town Manager noted that he had been reading some interesting reports regarding the Town Commission Workshop Meeting . December 30, 1985 Page 8 of 13 reverse osmosis system which might be a consideration. It was noted that Boynton Beach is presently undergoing a study of this system by the firm of Post, Buckley, Shue and Jernigan, who seem to be the experts in Florida regarding this subject. Mr. Williams will contact this firm to see if they would address the Town Commission regarding this system for information only at this point, prior to spending additional sums for other systems at this time. Mr. Williams contends that the last 8 or 9 years of water test results will show that the Town has some of the best water provided in the area. Mr. Williams stated that he has been in contact with the State agencies who regulate the provision of water and has been told that the Town of Highland Beach is in compliance with all requirements mandated. Mayor Sullivan requested the Town Manager get this in writing. It was noted that the Town consider the possibility of retaining different engineers to undertake required surveys and evaluation rather than utilizing the same engineers at all times. Mr. Williams noted that he was already reviewing this matter with a view toward recommending that the Town engage a different engineering firm. Mr. Williams will try to have representatives of Post, Buckley, Shue and Jernigan present at the January Workshop Meeting to discuss the reverse osmosis systems. Further, Mr. Sterlicchi will try to find any other studies that are being conducted regarding chloramine systems. Mr. Williams also noted the repair of a pump at the water plant at a cost of under $3, P1(~0.00 which included a rewound electric motor and the replacement of other parts. The other pumps are being tested for sand infiltration, the results of which will be submitted to the Town Commission as soon as obtained. It was noted that the wells are checked every shift and preventive maintenance is performed on the pumps . ___, 85.32 Discussion re provision of services by Palm Beach County Fire/Rescue Department: Mr. Williams requested that this matter be deferred, inasmuch as Chief Frye will attend the January 7, 1986 Regular Meeting to discuss this item. 85.31 Discussion re provision of underground cables through Town: Mr. Williams noted that he had been in contact with FPL, however, due to the Christmas holiday, had not received the information necessary relating to costs and time frames to address this subject. This will be scheduled for the January Workshop Meeting. Commissioner Stewart Town Commission Workshop Meeting December 3~, 1985 Page 9 of 13 suggested that the Town hold up on the telephone company in view of advancements in technology. Mr. Williams did note that the cost would be substantial to the Town. Commissioner Stewart pointed out that this would not only be a matter of beautification, but that due to hurricane factors, the provision of underground cables might be a safety precaution also. More information will be provided for the January Workshop Meeting. 85.34 _Report from Building Official re construction of seawall on Lots 49, 50 and 52: Bruce Sutherland, Building Official, noted that he had distributed a memorandum stating that the steel in the subject seawall has been coated with an epoxy, as well as a 4' cap being placed on top of the steel piling. Mr. Sutherland stated that at the present time with the rock revetment, the sand was up to the concrete on this seawall, so that the steel cannot be seen, which should alleviate the problem of seeing a rusty wall. Mr. Sutherland noted that should the seawall get exposed, the DNR would require the rock revetment to be replaced. Mr. Sutherland also noted that a request had been received from the residents of Lots 60A-67E (7~0') fvr the construction of a rock revetment 74' east of the Coastal Construction Line. This proposed revetment would align with the present Spink revetment. Mr. Sutherland noted that the residents were requesting that a Letter of No Objection be forwarded to the DNR, which would be the agency who would issue final approval of the project. Mr. Sutherland advised that the plans had been supplied to the Town. The approval of the Letter of No Objection will be scheduled on the Consent Agenda for the January 7, 1986 Regular Meeting. Vice Mayor asked as a matter of information how the artificial seaweed was performing at the south end of Town. Mr. Sutherland noted that he had talked to Mr. Echeverria who had indicated that the dune was building up as planned. It was further noted that there had been no reports received by the state on this project. REPORTS - TOWN COMMISSION: Mayor Edward J. Sullivan - Mayor Sullivan noted that he had received a telephone call from Mrs. Thayer, Member of the Board of Directors of Penthouse Towers, regard- ing the provision of signs on the beach urging safety precautions be taken. Mrs. Thayer had requested information from the Town as to the liability of the Penthouse Towers Condominium Association should such • signs be erected. Attorney Sliney stated that this matter should be directed to the Condominium Association's attorney rather than the Town. Town Commission Workshop Meeting • December 30, 1985 Page 10 of 13 Commissioner Stewart noted that this matter had been reviewed by the Community Appearance Board who submitted a memorandum questioning the necessity of the signs. The memorandum further noted several recom- mendations for the signs, should the Town} decide to provide same. Commissioner Basso stated that he had recommended the provision of an ordinance requiring the placement of such signs. Commissioner Grier stated that several of the condominium association attorneys had stated that a legal problem existed if, in fact, a sign were placed on the beach with respect to liability. Commissioner Grier feels that if the Town mandates the provision of such signs under its police power, that this would alleviate some of the problems of liability on the part of individual condominium associations. Attorney Sliney noted that he was in the process of updating his opinion regarding beach safety and would supply same to the Town at an early date, at which time the matter will be discussed again. Mayor Sullivan advised that the "10f6 Club" in Boca Raton had delivered a check in the amount of $2,000J.fd0 to Officer Martin to help defray the cost of replacing his home and personal effects lost in a fire in November. Mayor Sullivan also reported that Governor Graham was promoting the month of February as "Florida Derby Festival" which will entail activities at Gulf stream Park. Vice Mayor Mary Louise G. Blosser - Vice Mayor Blosser noted the letter of resignation from Mary Ciomei of the Finance Department wishing her well in the future. Vice Mayor Blosser also stated that there was an article in the Bethesda Hospital Annual Report which noted that the limits to which ambulance service is given is Delray Beach's border. Mr. Williams will check on this to find out if Highland Beach is or is not served by Bethesda's Ambulance Service. Commissioner John J. Basso - Commissioner Basso noted that his comments had been made earlier regarding the ocean safety issue. Commissioner William A. Grier - No report Commissioner Betty Jean Stewart - Commissioner Stewart advised of a communication from the Community • Appearance Board regarding the Town signs, noting that the light was out at the north sign. Mr. Williams noted that Mike Coppola, Mainten- ance Supervisor, had been advised of the light being out and might Town Commission Workshop Meeting December 3~, 1985 Page 11 of 13 have already fixed it. Discussion also ensued regarding the blue lettering on the signs and the problems of visibility. It was the consensus of the Town Commission that the lettering be painted white for visibility. Commissioner Stewart noted that problems had been experienced over the Christmas holiday with garbage pick up by the single family homes in Town. Commissioner Stewart then questioned the promotion of Jack Lee to Utilities Director, inasmuch as the procedure followed was not in com- ~;; pliance with the Town Charter, wherein the Town Commission must ~~ approve the appointment of a department head and fix the salary. It was noted that the Financial Advisory Board was in the process of evaluating the pay schedule as well as the organizational make-up of all town departments. Mr. Williams did state that he took the action in order to keep Mr. Lee as an employee as the County was soliciting his services. Mr. Lee was placed in Grade 18 of the current pay plan. The Town Commission noted that there was no reluctance in making Jack Lee the manager of the Water Department, however, the procedure was questioned. The Town Commission will ratify the action of the Town Manager at the January 7, 1986 Regular Meeting. Commissioner Stewart also noted that she had requested a report on costs regarding the necessity of increasing sewer service fees should the Delray Beach Sewer report not be accepted as written. Commissioner Stewart feels that the Town should be prepared with the figures necessary to handle any sums which might be over and above what the Town is now anticipating with regard to this issue should an appeal by Delray Beach be successful. The Town Manager will compile this information within a week. REPORTS - TOWN ATTORNEY: Attorney Sliney reported on the proposed draft Settlement Stipulation with Teron International (Royal Highlands), noting that a revised draft had been submitted to the Town Commission. The Town Commission '~~ will continue their review of the draft with the Town Attorney on January 7, 1986 at the Regular Meeting, after which Attorney Sliney Yfi'° will attempt to meet with Attorney Moss, representing Teron, for the purpose of drawing a final document. Mr. Sutherland noted that Mr. Schmidt, Vice President of Teron, was planning to bring revised site plans into Town Hall on January 6, 1986 for review by the Planning Board on January 8, 1986. The plans for the CAB have not been submitted to date but were expected by January 13 or 14, prior to the CAB's scheduled January 23, 1986 meeting date. S The Town Commission would like to review this matter at their January Workshop Meeting, being the final body to review this project. Town Commission Workshop Meeting .~ December 30, 1985 Page 12 of 13 Mr. Williams was questioned as to whether he had written the appropri- ate memorandums to the Planning Board and the Community Appearance Board asking for their cooperation in the timely review of the Royal Highlands matter. Mr. Williams stated that he had not written the memorandums, however, would do so tomorrow. Attorney Sliney noted that the January 13th court date was still viable as it had not been continued as of this date. ______; REPORTS - TOWN MANAGER: Mr. Williams noted his memorandum regarding holiday trash pick-up ~`~, citing the fact that the Town pays extra for pick-ups when they fall ~.,_ on a holiday. Mr. Williams noted that during the next year, ~, Thanksgiving Day, Christmas Day and New Years Day all fall on Thursdays, being the Town's regular pick-up day. It was the consensus of the Town Commission to concur in Mr. Williams recommendation that County Sanitation be paid extra to pick up the Thursday holiday garbage along with the Saturday trash collection, as this charge is substantially less than paying for a holiday pick-up. This matter • will be addressed again with regard to the budget. Commissiner Basso questioned the feasibility of an ordinance requiring garbage disposals in each residence to cut down on the Town's garbage pick-up needs. __~ Mr. Williams advised the Town Commission that he was awaiting a propo- sal from the Town's landscaping firm to maintain the Bel Lido entrance as an alternative to giving the Bel Lido Property Owners Associatin the sum of $1,~101f~.01f~ annually for this service. Commissioner Stewart gave a brief history on the maintenance of this entrance way and the events leading up to the Bel Lido Property Owners Association getting involved in the maintenance of the entrance. Mr. Michael Dent, a resident of Bel Lido, addressed the Town Commission urging that they continue the present policy inasmuch as substantial problems had been experienced in the past when the Bel Lido Property Owners Association did not handle the maintenance themselves. This matter will be addressed again ,when Mr. Williams received the requested information from Gonzales Landscaping, the Town's landscaping firm. Mr. Williams would like the Town Commission to reconsider their policy of paying the present fee, along with a policy of paying for the lighting of the Bel Lido entrance sign (presently is $26/month). The final matter addressed by the Town Manager was a request to ratify the ordering of The Municipal Record for members of the Financial Advisory Board, as was recommended at an earlier Workshop Meeting. Vice Mayor Blosser, who made the original request, stated that she intended the recommendation to be for one copy only, to be left in a • drawer for all of the members of the FAB to review. Mr. Williams noted that three copies had already been ordered, however, could be r i r Town Commission Workshop Meeting December 30, 1985 .Page 13 of 13 cancelled if that were the desire of the Town Commission. Commissioner Stewart suggested that all of the Boards be provided with a certain place where materials could be kept for the purpose of circulating the materials to different members. Commissioner Stewart noted that if a procedure like this were instituted, the Chairmen of the Boards should be notified of such procedure.. Mr. Williams noted that any subscriptions that he receives are ultima- tely placed in the library for review by the public. It was the consensus of the Town Commission that with regard to the Financial Advisory Board's subscription to The Municipal Record, that it be kept at three copies for this year and decreased to one copy next year. Also, a file drawer Fill be provided for each of the Boards with the Chairman of each Board to be advised that there is a place to keep materials for review by all. There being no further business to come before the Town Commission, the meeting was adjourned at 4:2~r:~ ~~ APPROVED: Edward J. Sul~i}~ban, Mayor Mary'~ouise Blosser,Vice Mayor n Basso, Co Toner 1~~_ n0~ . G' f William Grier,/Commissioner A~~t~t.iti~ Bett Jean Stewart, Commissioner ATTEST: ._~ ` TOWN CL K / DATE : -.S ~b