2017.11.28_TC_Minutes_Workshop •
TOWN OF HIGHLAND BEACH
TOWN COMMISSION WORKSHOP MINUTES
Town Hall/Commission Chambers Date: November 28,2017
3614 South Ocean Boulevard Time: 1:30 PM
Highland Beach,Florida
CALL TO ORDER:
Mayor Carl Feldman called the Workshop Meeting to order at 1:30 PM.
PRESENT UPON ROLL CALL:
Mayor Carl Feldman
Vice Mayor William Weitz, Ph.D.
Commissioner Rhoda Zelniker
Commissioner George Kelvin
Commissioner Elyse Riesa
Town Attorney Pamala Ryan
Town Manager Valerie Oakes
Town Clerk Lanelda Gaskins
Pledge of Allegiance:
The Pledge of Allegiance was led by Commission, followed by a moment of silence.
Civility Pledge:
Town Clerk Gaskins recited the Civility Pledge.
1. ADDITIONS.DELETIONS OR ACCEPTANCE OF AGENDA:
Commissioner Kelvin added "Discussion to Direct the Town Attorney to review the Milani Park
Documents Related to April 27, 2009" as Item 6H to the Agenda under New Business.
Commissioner Zelniker added "Discussion to Read Residents Letters into the Record at
Commission Meetings"as Item 6I to the Agenda under New Business.
Vice Mayor Weitz added "Discussion of an Ordinance regarding Private Filming & Production
in the Town of Highland Beach" as Item 6J to the Agenda under New Business. .
Town Commission Workshop Minutes
Date: November 28, 2017
Page 2 of 8
2. PUBLIC COMMENTS AND REOUESTS:
The following residents provided comments:
David Axelrod
Carol Wittenberg
Tim Burnich
Carl Gehman
Peter Rodis
Jane Perlow
Harry Adwar
Peggy Gossett-Seidman
Eva Cleman
Anne Gehman
3. PRESENTATIONS:
A) Parliamentary Procedures by Patricia E. McDougle,PCP
Patricia E. McDougle gave a PowerPoint presentation on Parliamentary Procedures and
highlighted the following:
• Meeting Variables
• What it is
• Rules Everyone Needs to Know
• Role of the Chair(the Presiding Officer)—Rule#14 (Highland Beach Rules of Procedure)
• Rights/Responsibilities of Other Commissioner — Rule #12 (Highland Beach Rules of
Procedures)
• Informal Procedures for a Town Commission
• Debate versus Discussion
• Bringing Up Business (Main Motions)
• Handling a Motion
• Clearing Up Popular Misconceptions
• Public Perceptions
4. BOARDS AND COMMITTEES:
Town Clerk Gaskins read Board and Committees Items 4A through 4D into the record.
A) Board Correspondence:
None.
B) Board Action Report:
Town Commission Workshop Minutes
Date: November 28,2017
Page 3 of 8
C) Board Vacancies:
Financial Advisory Board—One Vacancy(Three Year Term)
Board of Adjustment& Appeals—One Vacancy (Three Year Term)
The following residents submitted a Talent Bank Application for consideration and nomination
of one (1) individual to fill one(1)vacancy on the Board of Adjustment& Appeals.
Stephen Lang, 2388 South Ocean Boulevard was present and gave a brief description of his
background and qualifications.
Bonnie Pikkel, 3740 South Ocean Boulevard #1106 was present and gave a brief description of
her background and qualifications.
It was the consensus of the Commission to place Item 4C, Board of Adjustment & Appeals on
the December 5, 2017 Regular Meeting under Miscellaneous—Items Left Over.
Planning Board
Re-Appointment for a Three Year Term Ending November 2020
Charles Shane, 3740 South Ocean Boulevard#306
It was the consensus of the Commission to place this Item 4C, Planning Board Re-Appointment
of Charles Shane on the December 5, 2017 Regular Meeting Consent Agenda.
D) Monthly Meetings and Events:
Light up the Holidays—December 4, 2017—6:00 PM
Bid Opening/Invitation to Bid#2018-01 for the Bel Lido Bridge Rehabilitation—December 6,
2017— 10:00 AM
Town Commission Regular Meeting—December 5, 2017— 1:30 PM
Town Hall Closed:
o December 22, 2017—Christmas Eve
o December 25, 2017—Christmas Day
o January 1, 2018—New Year's Day
Town Commission Regular Meeting—January 9, 2018— 1:30 PM
5. PROPOSED ORDINANCES AND RESOLUTIONS:
A) RESOLUTION NO. 17-025 R
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, AMENDING RESOLUTION NO. 16-008 R WHICH
APPROPRIATED FUNDS FOR THE 2016-2017 FISCAL YEAR BUDGET, WHICH
BEGAN OCTOBER 1,2016 AND ENDS SEPTEMBER 30,2017.
Town Commission Workshop Minutes
Date: November 28,2017
Page 4 of 8
Town Clerk Gaskins read the title of Resolution No. 17-025 R into the record.
Town Manager Oakes presented this item.
It was the consensus of the Commission to place Item 5C, Resolution No. 17-035 R on the
December 5, 2017, Regular Meeting Consent Agenda.
6. NEW BUSINESS:
A) Approval of Town Commission Meeting Minutes:
September 26, 2017—Workshop Meeting
September 26, 2017—Second Public Budget Hearing
October 3, 2017—Regular Meeting
Discussion ensued with regards to corrections to the November 7, 2017, Regular Meeting
Minutes.
It was the consensus of the Commission to place the October 31, 2017 Workshop Meeting
Minutes and November 7, 2017, Regular Meeting Minutes on December 5, 2017, Regular
Meeting under Miscellaneous—Items Left Over for discussion.
B) Contract Award to Model Row, Inc. in the amount of $36,120.00 for Landscaping
Services for all Town-Owned properties (ITB No.2017-03).
Town Manager Oakes presented this item.
It was the consensus of the Commission to place Item 6B, Contract Award to Model Row, Inc.
on the December 5, 2017, Regular Meeting Consent Agenda.
C) Contract with Motorola Solutions to Purchase and Implement 19 Police Radios Using
the State of Florida Commodities Contract.
Town Manager Oakes presented this item.
It was the consensus of the Commission to place Item 6C, Contract with Motorola Solutions on
the December 5, 2017, Regular Meeting Consent Agenda.
D) Contract Award to Cleaning Systems, Inc. in the amount of $35,611.00 for Janitorial
Services for the Town Hall Complex(ITB No. 2017-04).
Town Manager Oakes presented this item.
It was the consensus of the Commission to place Item 6D, Contract Award to Cleaning Systems,
Inc. on the December 5, 2017, Regular Meeting Consent Agenda.
Town Commission Workshop Minutes
Date: November 28,2017
Page 5 of 8
E) Review the Investment Policy Revisions.
Town Manager Oakes presented this item.
It was the consensus of the Commission to place Item 6E, Review the Investment Policy
Revisions on the December 5, 2017, Regular Meeting Consent Agenda.
F) Discussion of the Canvassing Board for 2018 Election in Light of Commissioner
Zelniker's Resignation.
Town Manager Oakes presented this item.
Discussion ensued with regards to Commissioner Zelniker's resignation from the from the
Canvassing Board, the role of the Canvassing Board members and their participation in
campaigning for the March 13, 2018, Municipal election. Further discussion was had regarding
Resolution No. 17-024 R which was submitted to the Palm Beach County Supervisor of
Elections designating Mayor Feldman and Commissioner Zelniker as members of the
Canvassing Board. Town Attorney Ryan explained she would contact the Supervisor of
Elections for a determination as to whether or not Commissioner Zelniker can resign from the
Board.
It was the consensus of the Commission to place Item 6F on the December 5, 2017, Regular
Meeting under Miscellaneous—Items Left Over for discussion.
G) Discussion and Acceptance of the Conduct Guidelines for Elected Officials.
Town Attorney Ryan presented this item.
Discussion ensued with regards to the Conduct Guidelines for Elected Officials/Code of Ethics
and the necessity for having these guidelines. The Commissioners will submit their written
comments to the Town Attorney Ryan to make the changes to be incorporated into guidelines.
It was the consensus of the Commission to postpone Item 6G, Conduct Guidelines for Elected
Officials to the January 9, 2018, Regular Meeting.
H) Discussion to Direct the Town Attorney to Review the Milani Park Documents —
Commissioner Kelvin.
Commissioner Kelvin mentioned that he has reviewed the original Resolution associated with the
April 27, 2009, and find that there are many inconsistencies and would like the Town Attorney to
address. Consideration of the 42 recommendations that was in contention was headlined special
meeting. However, on the first line of the April 27, 2009, meeting minutes it reads "Mayor Jim
Newall, CPA called the Workshop Meeting to order in the Commission Chambers at 1:30 pm.
He is requesting that the Commission authorize the Town Attorney review all regulations that
was adopted/passed as to the legitmancy and legality of these documents.
Town Commission Workshop Minutes
Date: November 28, 2017
Page 6 of 8
Discussion ensued regarding the Apri 27, 2009 Town Commission meeting, parking rates listed
in the special exceptions associated with the Palm Beach Counthy Milani Park property, and the
Town ordinance regarding special meetings. The Town Attorney was directed to look into the
April 27, 2009 Town Commission meeting and report back to Commission at a future meeting.
I) Discussion reference Rules and Procedures regarding Reading Residents Letters into
the Commission Meetings—Commissioner Zelniker.
Commission Zelniker explained when people send emails to all the Commissioners, Town
Manager and the Town Clerk that the emails should be read at the meetings. The people are out
of town and not available to attend the public meetings but watch the meetings and would like
their emails read at the meetings.
Commissioner Kelvin provided comments with regard the validity as to who send the
email/letter. He had no further comments.
Commissioner Riesa provided comments and supports the emails being read at the meetings.
Vice Mayor Weitz provided comments and explained that the Mayor presides the meetings and
determines the operations of the meeting.
Discussion ensued and this issue will be included in the Elected Officials Code of Conduct and
be presented at the January 9, 2018, Regular Meeting.
.l) Discussion of an Ordinance regarding Private Filming & Production in the Town of
Highland Beach—Vice Mayor Weitz.
Vice Mayor Weitz recommended that there be an ordinance to restrict video and film
productions and require professional production companies to obtain a permit.
Town Attorney Ryan explained that she has been working on an ordinance and she asked the
Commission what type of commercial activities they would like to consider doing away with in
Highland Beach. Mayor Feldman explained that he does not want to get into home occupations.
Vice Mayor Weitz indicated that the issue is with the commercial operations of renting filming
productions, and suggested that the individuals need to abide by the rules and obtain proper
permits. Mayor Feldman suggested that Town Attorney Ryan look into the Town of Palm
Beach permit process.
7. MISCELLANEOUS—ITEMS LEFT OVER:
None.
Town Commission Workshop Minutes
Date: November 28,2017
Page 7 of 8
8. REPORTS—TOWN COMMISSION:
A) Commissioner George Kelvin suggested the Town Manager look into an Ordinance or
Code that controls mosquitos.
B) Commissioner Rhoda Zelniker requested that a discussion regarding the duties of the
Financial Advisory Board be added to the December 5th agenda.
C) Commissioner Elyse Riesa thanked the residents for attending the meeting.
D) Vice Mayor William Weitz mentioned that there will be an event held at St. Lucy's Church
on December 13, 2017 from 7:00 pm to 9:00 pm.
E) Mayor Carl Feldman provided comments regarding the actions that have taken place at the
Commission meetings. He commended the Town Manager, the Department Heads and the staff
and Chief of Police Hartmann and staff for doing a great job running the town.
9. REPORTS—TOWN ATTORNEY PAMALA RYAN:
Town Attorney Ryan had no report.
10. REPORTS—TOWN MANAGER VALERIE OAKES:
Town Manager Oakes announced that the Annual Light up the Holiday event will be held on
Monday, December 4, 2017 at 6:00 PM at St. Lucy's Parish Hall.
11. PUBLIC COMMENTS AND REQUESTS RELATED TO AGENDA ITEMS
DISCUSSED AT MEETING ONLY:
The following residents provided comments:
Peggy Gosset-Seidman.
Peter Rodis.
Carl Gehmann.
12. ADJOURNMENT:
There being no further business Mayor Feldman called for a motion to adjourn the Workshop
meeting.
Town Commission Workshop Minutes
Date: November 28, 2017
Page 8 of 8
MOTION: Commissioner Kelvin made a motion to adjourn the Workshop meeting at 5:27 P.M.
The motion was seconded by Commissioner Zelniker, which passed unanimously.
APPROVED: 0 n Jk
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