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1985.04.18_TC_Minutes_Special ' TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission SPECIAL MEETING Thursday, April 18, 1985 2.3P1 P M A Special Meeting of the Highland Beach Town Commission was called to order by Mayor Edward J. Sullivan at 2:35 p.m. in the Town Commission Chambers at Town Hall. Also present were Vice Mayor Mary Louise G. Blosser, and Commissioners John J. Basso, William A. Grier and Betty Jean Stewart. Also in attendance were Town Manager Hugh D. Williams, Town Clerk Mary Ann Whaley and members of the general public. Mr. Robert Moresi and Mr. Jay Ameno of Camp Dresser and McKee arrived at approximately 2:45 p.m. Mayor Sullivan announced that the purpose of this meeting was to review the recommendations as set out in a letter from Camp Dresser and McKee (the Town's engineers), dated April 16, 1985 relating to proposed improvements involving the provision of water services for the Town of Highland Beach.Mayor Sullivan read the letter into the record, a copy of which letter is attached hereto and incorporated herein for reference. Conservation efforts were also briefly discussed. Phase I, as outlined in the attached letter, consisting of Tasks 1, 2 and 3 were discussed. It was the general consensus that all should be addressed. With reference to Task 1, involving the construction of a deep saltwater monitor well, to come into compliance with the SFWMD water use permit held by the Town,it was the consensus of the Town Commission that action should commence immediately inasmuch as the Town has been in noncompliance with this requirement since 1979, and therefore, the Town Manager was directed to meet with the engineers and SFWMD to find a suitable location for said well, reporting back to the Town Commission on this in order to go forward with a bid package for the actual construction of said well. With regard to Tasks 2 and 3, it was the consensus of the Town Commission that these tasks should also be accomplished and CDM was asked to further elaborate on the costs and time frame involved in each of the tasks. It was the opinion of the Town Manager that funds existed in this fiscal year to accomplish all Tasks under Phase 1 inasmuch as there was a $58,0PJ0.0fd surplus in the utilities budget, including using the funds which had previously been transferred to the General Fund for the sale of land at the Water Treatment Plant. It was noted that the problem of saltwater intrusion was due to the proximity of the Town's well fields to the Atlantic Ocean. In discussing past problems, when the Town had a WET Committee, Mr. Ameno stated that the problem of conservation was addressed more than the problem of saltwater intrusion. It was further noted that monitoring v • • Town Commission Special Meeting April 18, 1985 Page 2 of 3 was continuing by USGS as well as Town Personnel. In discussing Phase II of CDM's recommendations, which included Tasks 4, 5, and 6, it was noted that the completion of these tasks would first require the completion of Tasks 2 and 3 of Phase I. The Town Commission will look further as these recommendations with a view toward providing funding for whatever tasks deemed necessary in the upcoming budget. Commissioner Stewart stated that some of the information contained in the recommended tasks should be available through staff research rather than the engineers. Mr. Moresi stated that CDM would use whatever documentation that the Town had as a foundation for their research. Also discussed was the possibility of implementing a chloride residual system at a cost of between $60,000 - $90,000. It was noted that the Cities of Boca Raton and Delray Beach both had this type system, while the Town of Highland Beach was using an ammonia system. It was noted that although the two systems were compatible, should the Town require back up service from either City, all residents would need to be informed as the change would kill any tropical fish, and would create a health hazard to any residents using dialysis machines. Commissioner Stewart questioned whether this situation would create any backflow problems for either City, to which Mr. Ameno responded that it would not due to the pressure and valves used by the neighboring systems. Commissioner Grier noted that he had never heard of any complaints in the taste, color or odor of the water provided to residents. Commissioner Stewart stated that the Town was concerned with health problems caused by high levels of carcinogens rather than the color or odor of the water, which was the reason the alternatives proposed by CDM were being discussed. It was further noted that due to the Town being under 10,000 population, Highland Beach was not required to comply with federal standards concerning trihalimethanes in the water supply and was presently twice the level allowed to cities with popula- tions over 10,000. This matter will be further studied. Commissioner Stewart expressed her concern that the April 9, 1985 Meeting with CDM and the SFWMD had not been posted. Mayor Sullivan noted that this was the Town Manager's meeting, to which the Commission had merely been invited. As this was a Special Meeting, the Town Manager requested that the following bills be approved: P. B. Board of County - Fire Rescue Services F. H. Foster Oil Corp. - Gasoline for use in Commissioners Town Vehicles $ 61,473.87 2,082.98 • Town Commission April 18, 1985 Page 3 of 3 Special Meeting S A S, Inc. - Repairs to Pump Lift Sta. #2 Sun Bank, N.A. - 1965 Bond Issue Payment Unifilt Corp. - Filter Anthracite - WTP TOTAL.......... 2, 286.56 24,109.78 1,063.00 $ 91.016.19 MOTION was made by COMMISSIONER STEWART/COMMISSIONER BASSO to approved the bills as submitted. The MOTION carried unanimously. Commissioner Stewart requested an updated personnel list for the Utilities Department. There being no further business to come before the Town Commission at this meeting, it was adjourned upon Motion by Commissioner Stewart/ Commissioner Basso at 4:10 p.m. APPROVED: Edward J. Sull' , Mayor 0 Mary wise G ~ Blosser,Vice Mayor JQ1h J. ~,~s~ o",'-C~m i s s i on e r ~~jj William A. Grief, Commissioner Be y Jean Stewart, Commissioner f ATTEST: DATE;CL~Ij,'~~ --~• ,hh ATTACHMENT: 4/16/85 Letter from CDM t0 TOWI7 Commission v ADM environmental ergineas, SCisrNis/s, planners, 6 management ConsuMants RE C E l V E a APR 1? AMP DRESSER a~ McKEE INC. Post Otfice Box 9626 2001 Northwest 62nd Street Fort Lauderdale, Florida 33310 305 776-1731 7 April 16, 1985 HAND DELIVERED The Honorable Mayor and Town Commissioners Town of Highland Beach 3614 South Ocean Boulevard Highland Beach, Florida 33431 RE: Proposal for Water Supply Evaluation Dear Town Commissioners: The recent rainfall deficit which South Florida has been facing has placed increased stress on local water supplies. The concern for future water supplies was quite evident at a joint meeting between staffs of the Town of Highland Beach, Camp Dresser b McKee Inc. (CDM), and the South Florida Water Management District (SFWMD) on April 9, 1985. At the meeting, the SFWMD staff expressed concern over the Town's future water supply and saltwater intrusion. The Town's water supply is presently from the three wells west of Dixie Highway. The pro- duction rates of these wells may not produce sufficient water to meet the Town's future potable water needs. In addition, saltwater is encroaching into the groundwater supplies and monitoring this condition should be improved. The Mayor requested CDM at the end of the meeting to prepare a plan of action. Therefore, we are presenting a six step outline on tasks that we feel necessary to address the future water supply for the Town of Highland Beach. These tasks are briefly described with associated estimated costs. We believe each task will have to be eventually accomplished to properly secure a water supply for the Town of Highland Beach for the near and distant future. CDM recommends the following tasks be detailed into a formal cost proposal, reflecting the needs of the Town through the year 2005. Although each task can be separately evaluated, some tasks are closely associated with other tasks. For example, Phase I includes three tasks which are independent of any other task. However, Phase II includes four tasks that require all or part of Phase I in order to be completed. The following tasks are only briefly discussed and the estimated costs are extremely preliminary. a z CAMP DRESSER 8 McKEE INC. Mayor and Town Commissioners Town of Highland Beach Page Two April 16, 1985 ----------------------------- We believe the Town of Highland Beach will not be able to provide a potable water supply to its residents in the future without modification of its present system. Therefore, authorization to provide a detailed cost proposal will be the first step toward a viable future water supply. If you have any questions about this recommendation, please call me. Sincerely, CAMP DRESSER & McKEE INC. /~ ~ ,~ id s`~',T- ~~~ Robert J. Moresi, P.G. Water Resources Manager • RJM/la Enclosure cc's: Hugh Williams E.L. Adams J.J. Ameno • • PRELIMINARY OUTLINE OF A WELL FIELD REVIEW AND EXPANSION FOR THE TOWN OF HIGHLAND BEACH, FLORIDA PHASE I: Phase I includes three independent tasks, intended to provide sufficient background to the Town of Highland Beach to plan its future water needs. This phase also includes the design and services associated with installation of a 2-inch saltwater monitor well as required by their water use permit, issued in 1979. Task 1: This task relates to the requirement of a deep saltwater monitor well. Specifications for the well would be developed and contract docu- ments prepared. Full-time hydrogeologic services during construction will be supplied to insure proper installation and completion of the well. Overseeing water quality sampling will also be provided. ESTIMATED COST: $ 5,000 ESTIMATED WELL CONSTRUCTION: 6,000 TESTING: 500 • SAY: $11,500 Task 2: Task 2 includes the evaluation of the present Highland Beach well field. This requires determination of existing problems, the well field's potential production rate, and possible sites for future wells. Also to be evaluated is the usability of the wells at the treatment plant for future water supplies. ESTIMATED COST: $10,000 Task 3: The task includes the analysis of the future water needs of the Town and economic evaluation of programs to meet those needs. Items to be considered are well field expansion, plant expansion and alternate sources of water. ESTIMATED COST: $ 8,000 PHASE II: The second phase contains tasks that are dependent on one or • more of the other tasks. Therefore, Phase II requires combinations of tasks as shown on the accompanying table. 1 -~ . , • Task 4: The design and development of an additional water supply is included as Task 4. This includes the development of well specifications, managing contract documents, and assistance in driller selection. We anticipdte the well construction will be contracted by the Town through the competitive negotiations act. The task includes full-time resident hydrogeologic inspection during drilling and testing to ensure well installation and completion that meets State of Florida standards and a well which meets the expectations of the Town. ESTIMATED COST: $11,000 ESTIMATED PER WELL CONSTRUCTION COST: 24,000 SAY: $35,000 Task 5: This task includes the design and construction of a well pump and raw water main to interconnect with existing raw water lines west of Dixie Highway. Also included in the preparation of plans and specifications, managing contract documents, assistance during bidding and award, and • partial inspection during construction. • ESTIMATED COST: $20,000 ESTIMATED PER WELL CONSTRUCTION COST: 70,000 SAY: $90,000 Task 6: The South Florida Water Management District issued Highland Beach a Water Use Permit on February 15, 1979. The modification and renewal of this permit to increase the Town's water allocation will be processed under Task 6. This task includes the evaluation of the old permit, preparation of the modification application and support data. Upon submittal of the application, CDM will represent the Town at the SFWMO meetings for application approval. ESTIMATED COST: $ 4,000 n LJ 2 • y t M • ' • TASK MATRIX Prerequisite Task Task ' 1 0 2 0 3 0 4 1&3 5 4 6 1b3 Associated Outside Task Task Costs Costs CDM Costs Total 1 0 $ 6,500 $ 5,000 111,500 2 0 0 10,000 10,000 • 3 0 0 3,000 3,000 4 $13,000 24,000 ' 11,000 48,000 5 48,000 10,000 20,000 138,000 6 13,000 0 4,000 17,000 PHASE I ESTIMATED COSTS: $24,500 PHASE II ESTIMATED COSTS: $142,000 COMPLETE PROJECT ESTIMATED COSTS: $153,500* *This is a preliminary estimated value and we believe that final costs will be in the range of $122,000 to $184,000. 3