2017.10.31_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH
TOWN COMMISSION WORKSHOP MINUTES
Town Hall/Commission Chambers Date: October 31,2017
3614 South Ocean Boulevard Time: 1:30 PM
Highland Beach,Florida
CALL TO ORDER:
Mayor Carl Feldman called the Workshop Meeting to order at 1:30 PM.
PRESENT UPON ROLL CALL:
Mayor Carl Feldman
Vice Mayor William Weitz, Ph.D.
Commissioner Rhoda Zelniker
Commissioner George Kelvin
Commissioner Elyse Riesa
Town Attorney Pamela Ryan
Town Manager Valerie Oakes
Town Clerk Lanelda Gaskins
Pledge of Allegiance:
The Pledge of Allegiance was led by Commission, followed by a moment of silence.
Civility Pledge:
Town Clerk Gaskins recited the Civility Pledge.
1. ADDITIONS,DELETIONS OR ACCEPTANCE OF AGENDA:
Commissioner Kelvin added a Discussion regarding Flooding and Standing Water on the Palm
Beach County Property/Milani Property, as Item 6E under New Business.
Commissioner Zelniker added a Discussion regarding the Town of Highland Beach making a
Donation to the Red Cross/Key West reference Hurricane Irma as Item 6F; Utilization of the
Financial Advisory Board as Item 6G; Discussion of the Streetscape Project as Item 6H under
New Business.
Mayor Feldman added the Light Up the Holiday Event as Item 6I under New Business.
Town Commission Workshop Minutes
Date: October 31,2017
Page 2 of 11
Commissioner Riesa added a Discussion regarding Police coverage during Flooding Issues as
Item 6J under New Business.
The agenda was approved as amended.
2. PUBLIC COMMENTS AND REOUESTS:
David Axelrod, 3740 South Ocean Boulevard, Vice Chair of the Planning Board provided
comments regarding the Streetscape Project and the role of the Planning Board.
Charles Shane, 3740 South Ocean Boulevard, member of the Planning Board provided
comments regarding the Streetscape Project and the role the Planning Board should have been
involved with this project.
Carl Gehman, 1123 Highland Beach Drive mentioned that the Florida Emergency Management
Agency (FEMA) did a great job cleaning up Highland Beach. He provided comments about the
drainage and flooding along AIA.
Tim Burnich, 4505 South Ocean Boulevard mentioned that the Commissioners should limit their
comments and debates during the meetings.
3. PRESENTATIONS:
A) Florida Power& Light LED Street Lights
By: Francisco Arbide, FPL Business Development Manager
Francisco Arbide, FPL Business Development Manager gave a PowerPoint presentation
highlighting the following:
History of Florida Power& Light Company
New LT-I Tariff Overview
Advantages and Benefits of LED Lights
Smart Light Advantages
Comparison of LED Fixtures versus High-Pressure Sodium Fixtures
How Do Smart Street Lights Work—Smart Lights Node
Town Manager Oakes asked if there was a Consensus of the Commission for staff to move
forward and pursue a contract with Florida Power and Light for this project.
Discussion ensued with regards to the start-up costs, maintenance fees, monthly charges, the type
of lights that could be used during turtle nesting season, the longevity of the LED lights and the
effect the LED lights would have on drivers.
Town Commission Workshop Minutes
Date: October 31,2017
Page 3 of 11
Town Manager Oakes asked if there was a Consensus from the Commission for staff to proceed
with the LED Street Lights. Commissioners Riesa and Zelniker were not in support of the LED
Street Lights. Commissioner Kelvin, Vice Mayor Weitz and Mayor Feldman were in support of
the LED Street Lights. Town Manager Oakes provided comments regarding the alternatives and
the cost.
There was not a Consensus of the Commission, therefore this item will be placed on November
7, 2017, Regular Meeting Agenda under Miscellaneous—Items Left Over for Discussion.
B) Presentation of Check to American Red Cross
Mayor Feldman explained that he received a letter from Father D. Brian Hogan of St. Lucy
Catholic Church and he read the letter.
Father Horgan and Mayor Feldman presented Ms. Clara Correa, a volunteer with the American
Red Cross a check in the amount of$1,000 payable to the American Red Cross.
Father Horgan, of Saint Lucy Catholic Church, provided kind remarks about the Inter-Faith
Service that took place on October 18th.
Clara Correa, Volunteer representative of the American Red Cross provided comments regarding
the American Red Cross and their operations.
4. BOARDS AND COMMITTEES:
Town Clerk Gaskins read Board and Committees Items 4A through 4D into the record.
A) Board Correspondence:
None.
B) Board Action Report:
October 2017
C) Board Vacancies:
Financial Advisory Board—Two Vacancies (Three Year Term)
The following resident submitted a Talent Bank Application for consideration and nomination of
one (1) individual to fill one (1) vacancy on the Financial Advisory Board for a Three Year
Term.
John Ross, 3450 South Ocean Boulevard was present and spoke about his education and
professional career.
There was a Consensus of the Commission to place the Appointment of John Ross to the
Financial Advisory Board on the November 7,2017, Regular Meeting Agenda.
Town Commission Workshop Minutes
Date: October 31,2017
Page 4 of 11
D) Monthly Meetings and Events:
Financial Advisory Board Regular Meeting—November 1, 2017—9:30 AM
FPL Forum—November 1, 2017—6:30 PM
Town Commission Executive Session Meeting—November 7, 2017— 10:30 AM
Town Commission Regular Meeting—November 7, 2017— 1:30 PM
Town Hall Closed:
• November 10, 2017—Veterans Day
• November 23, 2017—Thanksgiving Day
• November 24, 2017—Day after Thanksgiving
Town Commission Workshop Meeting—November 28, 2017— 1:30 PM
5. PROPOSED ORDINANCES AND RESOLUTIONS:
A) ORDINANCE NO. 17-004 O (SECOND READING SCHEDULED FOR 10/3/2017)
AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, AMENDING CHAPTER 20 "PLANNING AND DEVELOPMENT",
ARTICLE II "PLANNING BOARD", SECTION 20-26 "ESTABLISHED;
MEMBERSHIP; FUNCTION", TO REMOVE THE REQUIREMENT FOR ANNUAL
REVIEWS OF THE COMPREHENSIVE PLAN AND ZONING CODE BY THE
PLANNING BOARD; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE
REPEAL OF LAWS IN CONFLICT; PROVIDING FOR CODIFICATION; AND
PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING WAS 9/5/2017).
Town Clerk Gaskins read the title of Ordinance No. 17-004 O into the record.
Town Manager Oakes presented this item.
There was a Consensus of the Commission to place Ordinance No. 17-004 O on the November 7,
2017, Regular Meeting Consent Agenda.
B) RESOLUTION NO. 17-021R
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, AMENDING THE 2017-2018 FISCAL YEAR BUDGET BY
APPROPRIATING $125,000 TO REPLACE THE INLET/OUTLET PIPE IN THE
ELEVATED WATER STORAGE TANK; AUTHORIZING EXECUTION OF AN
AGREEMENT WITH AKERBLOM CONTRACTING TO CONSTRUCT THE
IMPROVEMENTS; PROVIDING FOR AN EFFECTIVE DATE.
Town Commission Workshop Minutes
Date: October 31, 2017
Page 5 of 11
1) Authorize the Mayor to Execute an Agreement between the Town of Highland Beach and
Akerblom Contracting in the amount of $108,720 for the Replacement of the Existing
Elevated Storage Tank Inlet/Outlet Pipe.
Town Clerk Gaskins read the title of Resolution No. 17-021 R into the record.
Town Manager Oakes presented this item.
Commission Discussion:
Discussion ensued with regards to the name of the engineering firm that made the error; the
definition of budgetary estimate; the timeline of the current estimate prior to another estimate;
the timeframe on bids for any projects of the Town; the bid by Global Tech for the project and
was the Global Tech paid for the engineering portion.
There was a Consensus of the Commission to place Resolution No. 17-021 R on the November
7,2017, Regular Meeting Consent Agenda.
C) RESOLUTION NO. 17-022 R
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, AMENDING THE 2017-2018 FISCAL YEAR BUDGET BY
APPROPRIATING $150,000 FOR THE DESIGN AND CONSTRUCTION OF THE
CROSSWALK LIGHTING PROJECT; AUTHORIZING STAFF TO DESIGN AND BID
THE PROJECT UPON APPROVAL AND AUTHORIZATION FROM THE FLORIDA
DEPARTMENT OF TRANSPORTATION; PROVIDING AN EFFECTIVE DATE.
Town Clerk Gaskins read the title of Resolution No. 17-022 R into the record.
Town Clerk Gaskins also read an email Thomas Miller, with the Florida Department of
Transportation(FDOT), addressed to Public Works Director Soper into the record.
Commission Discussion:
Commissioner Kelvin did not support this resolution. He commented that FDOT should conduct
a test and an analysis of the data.
Commissioner Riesa was in support of this resolution. She provided comments about the safety
of the residents and crosswalk lighting upon approval of FDOT.
Vice Mayor Weitz provided comments about this resolution and the Town obtaining FDOT
approval prior to proceeding with the project.
Town Commission Workshop Minutes
Date: October 31,2017
Page 6 of 11
Town Manager Oakes read the third whereas clause listed on Resolution No. 17-022 into the
record.
Vice Mayor Weitz was in support of this resolution.
Commissioner Zelniker was in support of this resolution.
Mayor Feldman was in support of this resolution and provided comments.
Since there was not a Consensus of the Commission, Resolution No. 17-022 R will be placed on
the November 7, 2017 Regular Meeting Agenda under Miscellaneous — Items Left Over for
discussion.
D) RESOLUTION NO. 17-023 R
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, DESIGNATING THE HIGHLAND BEACH PUBLIC LIBRARY AS
A PERMANENT POLLING PLACE FOR ALL MUNICIPAL GENERAL ELECTIONS
HELD ON THE SECOND TUESDAY IN MARCH AND ANY MUNICIPAL SPECIAL
ELECTIONS; DESIGNATING ALL MUNICIPAL ELECTION DAYS AS AN
ADMINISTRATIVE DAY CLOSING ALL TOWN ADMINISTRATIVE OFFICES;
PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE.
Town Clerk Gaskins read the title of Resolution No. 17-023 R into the record.
Mayor Feldman provided comments about holding the Municipal Elections at Saint Lucy
Catholic Church.
Commission Discussion:
All of the Commissioners were in favor using Saint Lucy Catholic Church as the Permanent
Polling Place for the Municipal Election.
Town Manager Oakes asked for a motion from the Commission directing staff to move forward
with holding the Municipal Elections at Saint Lucy Catholic Church.
There was a Consensus of the Commission to place an item on the November 7, 2017, Regular
Meeting Consent Agenda.
Town Attorney Ryan suggested removing Resolution No. 17-023 R from the agenda.
Town Commission Workshop Minutes
Date: October 31, 2017
Page 7 of 11
E) RESOLUTION NO. 17-024 R
A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, CALLING FOR
A NONPARTISAN GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
MARCH 13, 2018; AND ANY OTHER ELECTIONS CALLED DURING CALENDAR
YEAR 2018; ALL ELECTIONS SHALL BE HELD WITHIN THE MUNICIPAL
BOUNDARIES OF THE TOWN BETWEEN THE HOURS OF 7:00 AM UNTIL 7:00 PM;
AND DESIGNATING THE MEMBERS OF THE TOWN'S CANVASSING BOARD IN
ACCORDANCE WITH SECTION 1.06(7) OF THE TOWN OF HIGHLAND BEACH
CHARTER; PROVIDING FOR SEVERABILITY, CONFLICTS AND AN EFFECTIVE
DATE.
Town Clerk Gaskins read the title of Resolution No. 17-024 R into the record.
Town Manager Oakes presented this item.
Mayor Feldman was designated by the Commission to serve as a Canvassing Board and
Commissioner Rhoda Zelniker was designated to serve as an alternate member.
There was a Consensus of the Commission to place Resolution No. 17-024 R on the November
7, 2017 Regular Meeting Consent Agenda.
6. NEW BUSINESS:
A) Approval of Town Commission Meeting Minutes:
September 26, 2017—Workshop Meeting
September 26, 2017—Second Public Budget Hearing
October 3, 2017—Regular Meeting
There was the Consensus of the Commission to place Item 6A on the November 7, 2017,
Regular Meeting Consent Agenda.
B) Approval and Authorize the Mayor to Execute an Agreement with Palm Beach County
Supervisor of Elections for Vote Processing Equipment Use and Election Services for
the March 13, 2018 General Municipal Election.
Town Manager Oakes presented this item.
There was a Consensus of the Commission to place this item on the November 7, 2017, Regular
Meeting Consent Agenda.
Town Commission Workshop Minutes
Date: October 31,2017
Page 8 of 11
C) Discussion Regarding Florida Power & Light Underground Utility Lines — Vice Mayor
Weitz
Vice Mayor Weitz provided comments regarding Florida Power & Light (FP&L) Underground
Utility Lines and suggested that the Commission consider underground power lines for the Town
of Highland Beach.
Discussion ensued regarding the cost involved and the feasibility of whether or not this could be
done in Highland Beach.
Town Manager Oakes mentioned that staff was scheduled to meeting with FP&L on November
10h and would be discussing post-hurricane restoration and underground utility lines.
D) Update on Hurricane Irma regarding the Beaches, Landscaping and Tree Replacement
Commissioner Reisa
Commissioner Riesa provided comments regarding the aftermath of Hurricane Irma. Discussion
ensued.
E) Discussion Regarding Flooding and Standing Water on the Property Owned by Palm
Beach County/Milani Property—Commissioner Kelvin
Commissioner Kelvin distributed photographs to Commission regarding the standing water
located on Palm Beach County/Milani Park property and explained the potential health hazard it
could present with regards to mosquito infestation. Discussion ensued.
There was a Consensus of the Commission to direct the Town Manager to contact Palm Beach
County regarding the standing water on the property.
F) Light Up the Holidays Winter Event—Mayor Feldman
Mayor Feldman asked the Commission if they would like to have the Light of the Holidays event
at Saint Lucy Catholic Church. He also provided comments with regards to the benefits of
having the event at this location.
There was a Consensus of the Commission to have the Light of the Holiday event at Saint Lucy
Catholic Church.
G) Discussion Regarding Town of Highland Beach Donating Funds to the Red Cross/Key
West reference Hurricane Irma—Commissioner Zelniker
Commissioner Zelniker requested this item be placed on the November 7, 2017, Regular
Meeting Agenda for further discussion.
Town Commission Workshop Minutes
Date: October 31, 2017
Page 9 of 11
H) Discussion on the Streetscape Project—Commissioner Zelniker
Commissioner Zelniker provided comments on the Streetscape Project. He was not in support of
the Streetscape Project at this time. She does not want to stop the project. She made a proposal
to delay the referendum until 2018. Discussion ensued regarding the resolution and the
referendum to be placed on the March 2018 ballot.
I) Utilization of the Financial Advisory Board—Commissioner Zelniker
Commissioner Zelniker requested an ordinance be created to give the Financial Advisory Board
more responsibilities regarding Town investments.
Finance Director Cale Curtis explained that now is the appropriate time to meet with the
Financial Advisory Board to discuss the Town's investment policy and make future
recommendations. Town Manager Oakes explained that it is the responsibility of the
Commission to task the Financial Advisory Board. Discussion ensued regarding increasing the
responsibility of the Financial Advisory Board, change the resolution as it is currently written or
keep it the way it is.
This item will be placed on the November 7, 2017 Regular Meeting Agenda under
Miscellaneous—Items Left Over for discussion.
.1) Discussion Regarding Weekend Police Coverage during Flooding Issues in Highland
Beach—Commissioner Riesa
Commissioner Riesa explained that flooding was very bad along AIA; especially near the
Coronado Condominium and requested that officers monitor the traffic until the water recedes.
Police Chief Craig Hartmann provided comments regarding police presence during rain storms.
7. MISCELLANEOUS—ITEMS LEFT OVER:
None.
8. REPORTS—TOWN COMMISSION:
A) Commissioner George Kelvin had no comments.
B) Commissioner Rhoda Zelniker had no comments.
C) Commissioner Elyse Riesa had no comments.
D) Vice Mayor William Weitz had no comments.
Town Commission Workshop Minutes
Date: October 31,2017
Page 10 of 11
E) Mayor Carl Feldman had no comments.
9. REPORTS—TOWN ATTORNEY PAMELA RYAN:
Town Attorney Ryan had nothing to report.
10.REPORTS—TOWN MANAGER VALERIE OAKES:
Town Manager Oakes had nothing to report.
11. PUBLIC COMMENTS AND REQUESTS RELATED TO AGENDA ITEMS
DISCUSSED AT MEETING ONLY:
Carl Gehman, 1123 Highland Beach Drive commented on the length of the Commission
meetings and the problems that arise on the dais with the Commissioners. He also commented
on the Inter-faith service held at St. Lucy Church and the election being held at the church.
Town Commission Workshop Minutes
Date: October 31,2017
Page 11 of 11
12. ADJOURNMENT:
There being no further business Mayor Feldman called for a motion to adjourn the Workshop
meeting.
MOTION: Commissioner Kelvin made a motion to adjourn the Workshop meeting at 5:07 P.M.
The motion was seconded by Vice Mayor Weitz, which passed unanimously.
APPROVED:
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Carl Feldn6n, Mayor
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George elvin Commissioner
William Weitz , Commissioner
ATTEST:
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Gaskins, MC, Town Clerk Date